Format for Writing Letters
A business letter is a letter written in formal language, usually used when writing from one business organization to another, or for correspondence between such organizations and their customers, f letter will depend on the relationship between the parties concerned;
There are several formats for writing professional letters. There are two basic styles of letters: block form and indented form. The samples below will help you determine which style you prefer.
Block Form
Your Name
Address
Phone Number
E-mail (optional)
Date
Name of Receiver
TitleCompany
Name
Address
Dear __________:
When writing a letter using block form, no lines are indented. Include your name, address, and phone number where you can be contacted, as well as the date. You then include the name and address of the person you are sending the letter to.With new paragraphs, just skip a line instead of indenting.
Add your phone number where you can be contacted in the last paragraph. If the receiver needs to use a relay service to call you, briefly explain that you are deaf/ hard-of-hearing and that s/he can call you through relay. Give the receiver his/her state relay number and explain that s/he will need to give the operator your number. Then give him/her your number. Click here for a list of state relay numbers.
Sincerely,
Your Signature
Your Name
Your Title
Indented Form
Your Name
Address
Phone Number
E-mail (optional)
Date
Name of Receiver
TitleCompany
Name
Address
Dear __________:
When writing a letter using indented form, indent each paragraph. First include your name, address, phone number, and the date. This information should be located at the top of the page, either in the center, or indented on the right side of the paper. You then include the name and address of the person to whom you are sending the letter. At the end of the letter, place your signature on the right side of the page. Don't forget to provide any relay information if necessary.
Sincerely,
Your Signature
Your NameYour Title
Simplified Style Form
Your Name
Address
Phone Number
E-mail (optional)
Date
Name of Receiver
Title Company
Name
Address
SUBJECT LINE (use capital letters)
When writing a letter using simplified style form, put the date on the left. Then, put the receiver's name, and his/her title, company name, and address.
Write a subject line instead of a salutation. The subject line must be in all capital letters.
At the end of the letter, put your name and title, all in capital letters.
Your Name
Your Title
Seethe following examples--
(1)--10-Day Notice Before Collections on Delinquent Account
Dear
I have written to you several times over the past threemonths requesting an explanation on why you have failedto bring your account with us current.By ignoring these requests, you are damaging theexcellent credit record you had previously maintainedwith our company. In addition, you are incurringadditional expense to yourself and to us.Unless I hear from you within ten days, I will have noother choice but to turn your account over for collection.I am sorry that we must take such drastic action but I amafraid you leave us no alternative. You can preserveyour credit rating by remitting your check today for theamount stated above.
:
(2)--Notice To Quit
TO _________________________, Tenant in possession:Take notice that your month to month tenancy of theherein described premises is hereby terminated at theexpiration of 30 days after service of this notice on you,and that you are hereby required to quit and on said datedeliver up to me the possession of the premises now heldand occupied by you under such tenancy.Said premises are known as:__________(name of building)____________________( address )____________________(city, state,code)__________This is intended as a 30 days' notice to quit, forthe purpose of terminating your tenancy aforesaid.Dated: ________________________________________
(3)Sales Letter
Dear Mr. Smith:
Are you having trouble getting your important documents formatted correctly? If you are like most business owners, you have trouble finding the time to economically produce good-looking documents. This is why it is important to have a specialist take care of your most important documents.
At Documents Makers, we have the skills and experience to come in and help you make the best possible impression. May we stop by and offer you a FREE estimate of how much it would cost to get your documents looking great? If so, give us a call at and set up and appointment with one of your friendly operators.
Sincerely,
Richard Brown
President
(4) Acceptance of Order With Delivery in Lots
Date: _
To: _ (Customer)
We acknowledge acceptance of your order as per your orderof _, 2008_. The goods will be shipped to you in the followinglots: (Specify lots and delivery schedule_We request that payment be made as each lot is received.
Very truly,
(Signature)
S Kant Chief Executive Officer
(5)Acceptance of Purchase Security Agreement
Dear
Attached is an accepted copy of your Purchase SecurityAgreement for the (specify equipment).There are (number) remaining quarterly payments. Yourfirst quarterly payment will be due on (date) , andwe will mail you an invoice for it approximately one monthprior to that date. Please return the remittance portionof the invoice with your check.Under the Agreement, this contract is non-cancelable duringthe term of the contract. The balance, however, can be paidoff at any time prior to the expiration of the contract.We would like to take this opportunity to express ourappreciation for your business. If you have any questionsconcerning your contract, or if we can be of service to youin any way, please let us know.
Sincerely,
(Signature)
Ramesh
(6)Acceptance of Resignation
Dear
It is with deep regret, that we accept your resignationas (position) of the (organization)We can appreciate the demands that this position has placedon you, and appreciate all of the fine contributions youhave made as (position)
of the fine contributions youhave made as (position)
(7)Acknowledged Receipt of Goods
The undersigned hereby acknowledges receipt and deliveryof the goods described on the annexed list or invoice andfurther acknowledges that said goods have been inspected andare without defect.Signed under seal this _ day of _, 19_.
(8)Acknowledged Resignation
Date:
_To:
_:Please be advised that the undersigned hereby resigns as_, of the corporation effective upon acceptance.Please acknowledge acceptance of said resignation onbehalf of the corporation.Very truly,(Signature)
(9)Acknowledgement and Acceptance of order
Date : _
To: _ _ Mr (Customer)
We are in receipt of your order as contained in theattached purchase order form.We confirm acceptance on said order subject only to thefollowing exceptions: (Describe)_On exceptions noted, we shall assume you agree to sameunless objection is received within ten days of receipt ofthis notice.Thank you for your patronage.
Very truly,
Thomas Brown
(10)Acknowledgement of Cancellation of Backorder
Date: : _ _
To:
Dear
We have received your letter acknowledging receipt ofthe items we mailed to you and noticing us to cancelshipment of your order for those items which are backordered.We will be issuing you a refund as soon as we havecompleted the necessary paperwork for your account.We would like to take this opportunity to thank you forshopping through (name) Our new (specify)catalog should be arriving at your home shortly, and I believe you will be pleased by some of the beautifulchoices our buyers have made this season.Thank you for your patience and understanding and forproviding us with the opportunity to be of service to you.
Very truly,
Rajiv
(11)Acknowledgement of Change in Meeting Date
Date:
_To: _
Dear
Pursuant to your request, we have changed your meetingwith (name of individual) to (time), on (date)We are pleased to be able to accommodate you in thismanner, and (name of individual) will be looking forwardto your meeting on this newly appointed date.
Very truly,
Mukesh
(12) Acknowledgement of Letter
Date:
Dear
Because Mr. Jones is out of the office for the next twoweeks I am acknowledging receipt of your letter datedMay 20, l983. It will be brought to his attentionimmediately upon his return.If I may be of any assistance during Mr. Jones' absence,please do not hesitate to call.
Very truly,
Thomas Brown
(13)Acknowledgement of Merchandise Returned for Repair
Date:
_To:
Dear
The (product name and model number) that youmailed to us for repair was received on (date)We will be returning it to you as soon as the necessaryadjustments are made.We are sorry that you experienced a problem with ourproduct and want to thank you for purchasing a(name of product)
Very truly,
Ravi
(14)Acknowledgement of Receipt (Documents)
Date:
_To: _
I hereby acknowledge the receipt of the followingdocuments from the firm of (firm) :1.2.3.4.____________________________(Signature of Client)
Very truly,
Sanjeev
(15)Acknowledgement of Receipt of Estimate
Date:
_To: _
Dear
This is to inform you that we have carefully reviewed yourestimate on the parking lot refurbishing. We are planningto contract with you for this work.We are unable to let this contract immediately, as finalapproval of expenditures of this nature must come from thehead office in New York.We expect to receive approval or disapproval within thenext 30 days. At such time, we will contact you withinstructions accordingly.If we may be of any assistance in the meantime pleasefeel free to contact this office
Very truly,
Farooq
(16)Acknowledgment of Correspondence Indicating Postal Delay
Date:
_To: _
Dear
Thank you for your order. At this time we cannot fill yourorder due to an unexpected shipment delay from our overseassuppliers.We will hold your order for arrival of the merchandise, andship shortly thereafter. Unfortunately, we cannot provideyou with a specific shipping date at this time.Thank you for your anticipated patience in this matter.
Very truly,
Thomas
(17)Agreement to Compromise Debt
Date:
_To: _
FOR VALUE RECEIVED, the undersigned being a creditor of _(Company) hereby enters into an agreement to compromise andreduce the indebtedness due the undersigned on the followingterms and conditions:1. The Company and the undersigned acknowledge that thepresent debt due is $_.2. The parties agree that the undersigned shall accept thesum of $_ as full and total payment on said debt and incomplete discharge of all monies presently due,provided the sum herein shall be punctually paid inthe manner following:3. In the event the Company fails to punctually pay thereduced amount, the undersigned creditor shall havefull rights to prosecute it claim for the total debtdue under paragraph 1 (less payments made).4. This agreement shall be binding upon and inure to thebenefit of the parties, their successors, assigns andpersonal representatives.Signed under seal this _ day of _, 19_.Very truly,Ram
_______________________________Creditor_______________________________Company
(18)Announcement of Business Name Change
Date:
_To:
Dear
As our new letterhead indicates, we have recently changedthe name of our business from (old name) to (new name)There has been no change in management and we will beproviding the same products and fine service on which wehave built our reputation in the industry. We wouldappreciate it if you would bring this announcement to theattention of your accounts payable department and directthem accordingly.Thank you for being one of our valued customers. Weappreciate your cooperation in this matter
Very truly,
Kamesh
(19)Announcement of Change of Address
Date:
_To: _
Dear
As of Monday, July 1, 1986, Kabuki Sales Corporation ofAmerica's Eastern Regional Office will be located in ournew offices and warehouse building at 401 GrandiosaBoulevard, Tampa, Florida, 33715. The telephone numberfor this new location is (813) 555-5428.Our Manufacturing Division will remain at 2550 Santa FeAvenue, in St. Petersburg.I have enclosed our most recent brochure on roboticequipment for your review. I hope you find itinteresting.
Very truly,
Peter
(20)Announcement of Clearance Sale
Date:
_To: _
( Name of Company ) is pleased to announce ourSUMMER CLEARANCE SALEOffering 50% Off On All Summer MerchandiseIncluding Designer Fashionscommencing on August 1, 1986We Hope To See You !
Very truly,
Satya
(21)Announcement of New Discount
Date:
_To:
Dear
It is with great pleasure that we have recently welcomed(name) to our beauty salon. (name) waspreviously with (name of previous salon) in(city) and we feel privileged that he has chosento work with (shop name)We would like to take this opportunity to inform you ofanother change that has taken place in our salon. Now, ifyou make an appointment to have more than one treatmentdone on the same day, we are offering a discount. Forexample, if you are having your hair done and also havingus apply sculptured nails, the cost for your nailapplication will be $25.00 instead of $30.00. The discountfor a manicure or pedicure is $2.00 off our regular price.We felt you would want to hear about this and are hoping tosee you in the near future
Very truly,
Khan
(22)Announcement of New Pricing Policy
Date:
_To: _
Dear
It has been our policy in the past to supply ice to ourcustomers when their ice machine has broken down. Becausewe have many customers who are paying later and later, weare forced to set down stronger company policies. Our newpolicy will go into effect August 3, 1986, and is as follows:1. If the customer is more than 15 days late in their monthlypayment and the machine is not working, we will not supplyice. We will repair the machine, and the number of days inwhich the machine has not been in service will be credited tothe customer's account. At the time of our service call wewill expect payment in full of any unpaid balance due us.2. There will be a sur-charge on accounts falling more than30 days behind.While I am sorry that we must go to such extremes as thoseoutlined above, I am afraid that there is no alternative.Our company policy is, and always has been, to provide thebest service available to our customers. We can onlycontinue to do this with our customer's cooperation.If there are any questions regarding our new policy, pleasegive me a call.
Very truly,
Anil
(23)Announcement of Price Increase
Dear
Due to the increase in raw material costs, we mustunfortunately raise the cost of our merchandise to you.We have avoided raising our prices for as long aspossible, but we can no longer prolong the inevitable.We have enclosed our new price list for your review whichgoes into effect on (date) Any orders placed betweennow and (date of increase) will be honored at the lowerprices.We wish to thank you for your valued account and know thatyou will understand the necessity for this price increase.
Very truly,
Ratan
(24)Announcement of Price Reduction
Date:
_To: _
DearRarely do we have the opportunity to inform our customersof such good news. The legislature's tariff ruling whichwas handed down on May 15th, 1986, has made it possiblefor our company to reduce our list price for Egyptiancotton. Effective as of June 1, 1986, all full ordersreceived for six week delivery will be billed as follows:STOCK OLD PRICE NEW PRICE#0134 $57.00 $51.30#0135 $53.00 $47.70#0136 $49.00 $44.10We are very pleased to be able to pass this savingsdirectly on to you. These prices do not include theadditional 2 per cent discount that is offered to ourcustomers who pay within the 10 day discount period.
Very truly,
Jamshed
(25)Announcement of Special Discount Offer
Date:
_To: _
Dear
This is to announce our 10% Special Discount Offer thatwe are making on all orders for the following items forthe month of (month) only:____________________________________________________________________________________________________________________________________________________This 10% discount is available on any order set fordelivery from (date) through (date) ,and is our way of saying thank you for being such avalued customer.We hope you will take advantage of this offer and willsend us your purchase order today. We will look forwardto hearing from you.
Very truly,
Amar
Apology letters
(1)Apology After Cancellation of Order
Date:
_To: _
Dear
This is to acknowledge receipt of your letter of (date)in which you set forth your reasons for canceling yourpurchase order #I am very sorry about the misunderstanding that led tothis cancellation and have taken the matter up withmanagement in order to ensure that a problem of thisnature does not occur again.As one of our valued customers, your satisfaction is oneof our primary concerns. Please accept our apology.
Very truly,
Mittal
2)Apology and Replacement of Damaged Goods
Date:
_To: _
DearIt was distressing to learn that the chocolate we shippedto your firm last week arrived in bits and pieces. Peryour request, a new shipment for 30 lbs. left our dock thismorning and is scheduled for afternoon delivery to you onMay 26th. Please turn over the damaged goods to the driverat the time of deliver.I am sorry that this unfortunate incident occurred andsincerely appreciate your continued patronage.
Very truly,Mukharjee
Apology and Request for Extension of Time to Deliver Goods
Date:
_To: _
DearThis is to acknowledge that we are in receipt of yournotice whereby you informed us that the goods shipped toyou on (date) did not conform to our agreement dated(date).We regret this unintentional mistake on our part, thereasons for which were (explanation)While we recognize that the time for performing under thisagreement has expired, we are requesting that you extendthe time to (date) in order that we may cure thedefect by replacing the shipment with goods that conformto our agreement.Please accept our apology for this inconvenience. We willbe looking forward to your response.
Very truly,Manish
Apology and Tender of Compensation
Date:
_To: _
DearThank you for your letter of (date) in which youinformed us that (product) you purchased was (natureof problem).We are sorry that you experienced this problem and areenclosing (nature of compensation). While we make everyattempt to ensure that our products are (addresscomplaint), this unfortunate incident can occasionallyoccur.We are very appreciative that you have taken the time tobring this to our attention and would like to thank youfor purchasing our products.
Very truly,Rahul
Apology for Delay of Refund
Date:
_To: _
DearAfter reading your letter of (date) , I can thoroughlyunderstand why you are running out of patience.While it would be easy to place the blame on our computer,this poor fellow has received enough abuse since joiningour firm. After all, he only follows the orders that aregiven to him. Therefore, please accept my apology for thedelay in refunding your money for (basis of adjustment)Our bookkeeping department has been instructed to issue acheck to you at once, which you should be receiving withina few days.I am grateful that your letter was brought to my attentionand I appreciate your perseverance in settling this matter.Once again, I am very sorry for the inconvenience this hascaused you.
Very truly,Robert
Apology for Delayed Response & Request for Meeting
Date:
_To: _
Gentlemen:This is to inform you that we are unable to make deliveryon the above referenced purchase order on the dateindicated.We should have our merchandise ready to ship within 10 daysof the original delivery date and we hope that you can holdoff until that time.We did want to inform you of this delay as soon we wereadvised in order to give you as much time as possible tomake alternate arrangements, if necessary. We can assureyou, however, that if your order remains in force we willexpedite delivery to you as soon as we have received themerchandise.Please accept our apology for this delay and thank you foryour understanding.
Very truly,Thomas Brown
Apology for Not Crediting Payment
Date:
_To: _
DearThank you for your assistance in helping us to locateyour payment of (date) which had not beencredited to your account.Please accept our apology for this error and for theoverdue notices we sent to you.We appreciate your patronage and are sorry for theinconvenience caused by this error.
Very truly, Brown
Apology for Not Crediting Payment from Prompt Payer
Date:
_To: _
DearThank you for your letter and the photocopy of your check,which showed that your account had been paid in full.While we are very sorry for the inconvenience this hascaused you, the enclosure of your check enabled us to gothrough our records and pinpoint how this error occurred.Please accept our apology for the letters we wrote underthe assumption that this bill had not been paid. I knowthis insistence on our part must have been extremelyfrustrating for you, especially in light of the fact thatyou have always been a valued customer of ours and havepaid your bills promptly.Thank you for your patience and please be assured that wewill do everything in our power to ensure that this typeof error does not occur in the future.
Very truly,Prakash
Apology for Overshipment
Date:
_To: _
DearPlease accept our apology for having shipped merchandisein excess of your purchase order.We have made an adjustment in your account to reflect thiserror and have arranged for (delivery service) to pick upthe excess merchandise on (date) .We are sorry for the inconvenience this has caused you andare most appreciative of your cooperation and understandingin this matter. Thank you for your recent order.
Very truly,Somesh
Application for License
Date:
_To: _
I, (name of applicant), do hereby apply for a license todisplay the trademark of (association), "(trademark) "at my place of business located at (address) , inthe City of , State of .That this application is in accordance with theregulations of the (trade association).I am cognizant of the regulations of (trade association)that govern the display of said trademark and the mannerof conducting business, and I agree to abide by suchregulations at all times.Dated:_______________ ______________________________(Signature)
Sanjeev
Appointment for Employment Interview and Testing
Date:
_To: _
DearThank you for your recent application for employmentwith ( Name of Company ) .An interview has been scheduled for you on Monday,June 7, 1986, at 10:00, with Mr. Phil Menot, Head ofPersonnel. Mr. Menot's office is located on the 10thfloor, Room 1009.A test will be administered to you immediately followingyour interview, which will take approximately one hour.If you are unable to keep this appointment or if youhave any questions, please call me at (813) 555-4000.
in this matter. Thank you for your recent order.
Very truly,Thomas Brown
: Appointment for Testing
Date:
_To: _
DearWe have reviewed your qualifications and would like youto take our Employment Tests.Please be in our office at (time) , on (date)If you are unable to keep this appointment, pleasetelephone me at (telephone)
Very truly,Thomas Brown
: Assignment
Date:
_To: _
ASSIGNMENTTHIS ASSIGNMENT made this __ day of ________, 19_____, byand between _____________________("Assignor"), and ____________________________("Assignee"):WITNESSETH, that for valuable consideration in hand paid bythe Assignee to the Assignor, receipt of which is herebyacknowledged, the Assignor hereby assigns and transfers tothe Assignee all of his right, title and interest in and toall ______________________________________(description) setforth in___________________________________________________of that certain _________________Agreement. Provided,however, no warranties of any kind whatsoever are madeincident to this Assignment.IN WITNESS WHEREOF, the Assignor has executed thisAssignment on the day and year first above written.Signed, sealed and deliveredin the presence of: Ravi Kant
ASSIGNMENT AND TRANSFEROF STOCK CERTIFICATE
Date:
_To: _
FOR VALUE RECEIVED, the undersigned hereby sells, assignsand transfers to _, (_) shares of the stock of _ (Corporation)standing in the name of the undersigned on the books of theCorporation and represented by Certificate No. _.The undersigned hereby and irrevocably constitutes andappoints _, attorney-in-fact, to transfer the said stock onthe books of the within named Corporation with full power ofsubstitution in the premises.Dated: ________________________________In the presence of: Thomas Brown
_______________________________
ASSIGNMENT OF A CLAIM FOR DAMAGES
Date:
_To: _
FOR VALUE RECEIVED, the undersigned hereby sells andtransfers to _, (Assignee) and its successors, assigns andpersonal representatives, any and all claims, demands, andcause or causes of action of any kind whatsoever which theundersigned has or may have against _, arising from thefollowing type claim:_And the undersigned may in its own name and for its ownbenefit prosecute, collect, settle, compromise and grantreleases on said claim as it in its sole discretion deemsadvisable.Signed under seal this _ day of _, 19_.Very truly,Rakesh
ASSIGNMENT OF CONTRACT
Date:
_To: _
FOR VALUE RECEIVED, the undersigned Assignor herebyassigns, transfers and sets over to _ (Assignee) all right,title and interest in and to the following described contract:_The Assignor warrants and represents that said contractis in full force and effect and is fully assignable.The Assignee hereby assumes and agrees to perform allobligation of the Assignor under the contract and guaranteesto hold the Assignor harmless from any claim or demand madethereunder.Signed under seal this _ day of _, 19_.Very truly,Namish _______________________________AssignorRavi_______________________________Assignee
ASSIGNMENT OF COPYRIGHT
Date:
_To: _
FOR VALUE RECEIVED, the undersigned hereby sells,transfers and assigns unto _, its successors, assigns andpersonal representatives, all right, title and interest in andto the following described copyright: (Describe)_The certificate of copyright is attached.The undersigned warrants good title to said copyright,that it is free of all liens, encumbrances or any known claimsagainst said copyright.Signed under seal this _ day of _, 19_.Very truly,Anand
Assignment of Deed of Trust
Date:
_To: _ FOR VALUE RECEIVED, the undersigned hereby grants, assignsand transfers to __________________________________________all beneficial interest under that certain Deed of Trustdated _____________, executed by _____________________________________________________________________________Trustor,to_________________________________________________Trustee,and recorded as Instrument No._____on _____________________in book___________page_________, of Official Records in theCounty Recorder's office of ________________________County,_______________(State), describing land therein as:TOGETHER with the note or notes therein described orreferred to, the money due and to become due thereon withinterest, and all rights accrued or to accrue under saidDeed of Trust.________________________(Acknowledgment) ________________________________________________
Very truly,Kapil
ASSIGNMENT OF INCOME
Date:
_To: _
FOR VALUE RECEIVED, the undersigned hereby assigns andtransfers to _, all rights to proceeds, income, rentals, fees,profits or monies that shall be due the undersigned from _,under a certain contract described as:_Signed under seal this _ day of _, 2008_.Very truly,Vikram
Assignment of Lease
Date:
_To: _
ASSIGNMENT OF LEASE________________________________ and ________________________________________________, Lessees of that certain leasedated_____________________, by and between ________________Lessor and ______________________,Lessee, and pertaining tothat certain_______________________________________________do hereby assign their right, title and interest in and tosaid lease to _____________, whose address shall henceforthbe __________________________. It is agreed and understoodthat this assignment is contingent upon satisfactorycompliance with the terms and provisions of the lease.WITNESSES:__________________________ _________________________________________________ _______________________ACCEPTANCEWe,____________________, hereby accept the above assignmentand subject ourselves to all the promises and covenantstherein contained. We fully understand that thisassignment is contingent upon the making of timely paymentson the lease and complying with all the terms andprovisions of the lease.WITNESSES:__________________________ _________________________________________________ _______________________CONSENT____________________________, landlord and lessor under theabove lease hereby consents to the assignment of said leasefrom ______________________to _____________________________._________________________By_________________________Attest:___________________
Very truly,
ASSIGNMENT OF LEASE
Date:
_To: _
ASSIGNMENT of lease by and between _ (Tenant), and _(Sub-Tenant), and _ (Landlord).For good consideration, it is agreed by and between theparties that:1. Tenant hereby assigns, transfers and delivers toSub-Tenant all of Tenant's rights in and to a certainlease between Tenant and Landlord for certain premisesknown as (Describe)_, under lease dated _, 19_. (Lease)2. Sub-Tenant agrees to accept said Lease, pay all rentsand punctually perform all of Tenant's obligationsunder said Lease accruing on and after the date ofdelivery of possession to the Sub-Tenant as containedherein. Sub-Tenant further agrees to indemnify andsave harmless the Tenant from any breach ofSub-Tenant's obligations hereunder.3. The parties acknowledge that Tenant shall deliverpossession of the leased premises to Sub-Tenant on _,19_; time being of the essence. All rents and othercharges accrued under the Lease prior to said dateshall be fully paid by Tenant, and thereafter by theSub-Tenant.4. Landlord hereby assents to the assignment of lease,provided that:a) Assent to the assignment shall not discharge Tenantof its obligations under the Lease in the event ofbreach by Sub-Tenant.b) In the event of breach by Sub-Tenant, Landlord shallprovide Tenant with written notice of same andTenant shall have full rights to commence allactions to recover possession of the leasedpremises (in the name of Landlord, if necessary)and retain all rights for the duration of saidLease provided it shall pay all accrued rents andcure any other default.c) There shall be no further assignment of leasewithout prior written consent of Landlord.5. This agreement shall be binding upon and inure to thebenefit of the parties, their successors, assigns andpersonal representatives.Signed under seal this _ day of _, 2008_.Brajesh______________________________TenantRavi______________________________Sub-TenantVery truly,Vinod
______________________________Landlord
Assignment of Trademark
Date:
_To: _
ADEMARKThis agreement entered this (day) of (month), (year)between (name of assignor) , of (address), City of (city)State of (state) , herein referred to as "Assignor", and(name of assignee) of (address), City of (city), State of(state) , herein referred to as "Assignee".That Assignor has adopted and is using a mark registeredin the United States Patent Office, Registration No.(number), dated (date) and Assignee is desirous ofacquiring such mark and the registration thereof.That for good and valuable consideration, the receipt ofwhich is hereby acknowledged, Assignor does hereby assignto Assignee all rights, title and interest in and to saidmark, the goodwill of the business symbolized by said mark,along with the registration thereof, the number of whichis contained herein.Date____________________________________________(Signature)(Acknowledgment)
Vijay
: Assignment of Trademark
Date:
_To: _
The undersigned _, of _ (Company), being the lawful ownerof a certain trademark registered in the United States PatentOffice under registration number _, dated _, 19_ (Trademark),for good consideration does hereby sell, transfer and conveyall right, title and interest in said trademark and convey allright, title and interest in said trademark and good willattaching thereto, unto _ (Buyer).Signed under seal this _ day of _, 19_.By:_____________________________city of _ Date: _Then personally appeared _ who acknowledged the foregoing, before me.(Notary Seal) _______________________________
: Authorization
TO:__________________________Re: Loan #______________or Savings Account #____________,I hereby authorize release to ___________________________,credit information for my pending credit application on areal estate transaction.________________________SignatureLoan Opened________________ Monthly Payments___________High Credit________________ Current Balance____________Paying Record____________________________________________Savings Account:Date Opened______________ Present Balance_____________The above is furnished to you in strictest confidence toyour request.Date:_______________________ _______________________By__________________________ By_______________________
Bill of Sale (with Warranty of Title)
Date:
_To: _
I,__________________, of ____________________________________, County of_______________, State of _________,in consideration of $_________________, to me paid by_______________________, the receipt of which is herebyacknowledged, do hereby grant, sell, transfer and deliverunto ______________the following goods and chattels, namely,______________________________________________________________________________________To have and to hold the same to _________________and his heirs, executors, administrators, successors andassigns, to their use forever.And I hereby covenant with the grantee that Iam the lawful owner of said goods; that they are free fromall encumbrances; that I have good right to sell the sameas aforesaid; and that I will warrant and defend the sameagainst the lawful claims and demands of all persons.IN WITNESS WHEREOF, I ________________________ ,hereunto set my hand, this _____ day of ___________, 19__./S/...........................
: Collateral Decision, Request for Preparation of Loan Documents
Date:
_To: _
DearIt was a pleasure having the opportunity to meet with youyesterday to discuss the proposed loan on theAfter reviewing the alternatives you suggested, I believethat it would be best to collateralize this loan with(form of collateral)I am instructing my secretary to prepare a packageconsisting of all necessary documents and to mail them toyour attention today. I would be most appreciative if youwould arrange to have the loan documents drawn as soon aspossible.I wish to thank you for your cooperation in this matterand am looking forward to the continuance of a long andmutually beneficial relationship between us.
Very truly,Milind
Company Bonus Letter
Date:
_To: _
DearThe presentation you prepared for the (description ofproject) was truly outstanding. There is no doubt thatwe were awarded this project due to your fine work.Please accept the enclosed check as our way of sayingthank you for a job well done.
Very truly,Nikhil
Some complementary letters
Complimentary Letter to Employee on Handling of Difficulty
Date:
_To: _
DearSeveral of your associates in the shipping department haveinformed me of the incident that occurred last Friday witha representative of Gene's Tool Supplies. They have allagreed that this driver hurled some extremely abusivelanguage at you and that his actions were unjustifiablyoffensive. They also all agreed that you remained agentleman throughout the entire time, attempting to solvethe problem. I compliment you on your self-control, andin handling the situation in such an exemplary manner. Ihave placed a call to the owner of Gene's Tools and fullyanticipate your receiving an apology from them.
Very truly,
Complimentary Letter to Employee on Handling of Emergency
Date:
_To: _
DearYou are to be highly commended for the way that you handledthe emergency that occurred yesterday.The paramedics have informed us that if you hadn't acted asquickly as you did, our customer's attack might have beenfatal. Thanks to your fast reaction, she is already out ofintensive care and on the road to recovery.We are very proud of your association with our organization.
Very truly,Munesh
: Complimentary Letter to Hotel
Date:
_To: _
DearOur (name of event) that was held at your hotelwas extremely successful.The compliments that I have received on your staff'scourteousness and the excellent food that your chefsprepared for the occasion have been numerous.Thank you for helping to make our event a success.
Very truly,Arun
Confirmation letters
Confirmation of Acceptance of Employee Suggestion
Date:
_To: _
DearYour suggestion that we recycle the trims from our vinylproduction has been analyzed and found to be an extremelyviable idea.This recycling process, which will be implemented in six toeight weeks from now, will result in direct savings to ourfirm. We commend you for your inventiveness!Please accept our congratulations on the adoption of yourrecommendation and our thanks for your enthusiastic attitude.
Very truly,Thomas Brown
Confirmation of Interview Appointment
Date:
_To: _
DearThank you for your courteous request to interview one of ourofficers for the article you are writing about our business.(name of individual) will be pleased to meet with you at ouroffices at (address) , on (day) , (date), at (time) I believe that you will find him tobe extremely knowledgeable about our business and the role weplay in relationship to our industry.Thank you for your interest in our firm
Very truly,Piyush
: Confirmation of Purchase Agreement
Date:
_To: _
DearThis letter will serve to confirm our agreement regardingyour purchase of, and payment for, certain merchandisefrom our company.We have agreed to ship the following merchandise to you:
You agree to abide by our printed terms and conditions,and you additionally agree to pay for the merchandise inthree equal payments. The first payment shall be sentso as to be received by my office not later than (date)The second payment shall be received not later than thirtydays later, and the third payment shall be received notlater than thirty days after the second payment. In noevent shall payment be received later than (date)Please sign a copy of this letter and return it to me.Upon receipt of your confirmation of our agreement, Ishall release shipment of the aforementioned merchandise.
Very truly,Tessy
Confirmation of Telephone Report of Problem
Date
_To: _
DearThis will confirm our telephone conversation of (date)wherein I informed you that there was a problem with the(service performed)As I stated, (description of problem)It is my understanding that you will (commitment of servicecompany)in order to resolve this problem.Thank you for your cooperation in this matter.
Very truly,Lokesh
