Sunday, August 10, 2014

Letters,Letters,Letters and Letters



Formal Letter Writing

Layout of a Formal Letter

The example letter below shows you a general layout for a formal letter. Pass your mouse over the different areas of it to find out more information (JavaScript needs to be turned on in your browser).

Rules for Writing Formal Letters in English

In English there are a number of conventions that should be used when writing a formal or business letter. Furthermore, you try to write as simply and as clearly as possible, and not to make the letter longer than necessary. Remember not to use informal language like contractions.

Addresses

1) Your Address
The return address should be written in the top right-hand corner of the letter.
2) The Address of the person you are writing to
The inside address should be written on the left, starting below your address.

Date

Different people put the date on different sides of the page. You can write this on the right or the left on the line after the address you are writing to. Write the month as a word.

Salutation or greeting

1) Dear Sir or Madam,
If you do not know the name of the person you are writing to, use this.
It is always advisable to try to find out a name.
2) Dear Mr Jenkins,
If you know the name, use the title (Mr, Mrs, Miss or Ms, Dr, etc.) and the surname only. If you are writing to a woman and do not know if she uses Mrs or Miss, you can use Ms, which is for married and single women.

Ending a letter:

1) Yours faithfully
If you do not know the name of the person, end the letter this way.
2) Yours sincerely
If you know the name of the person, end the letter this way.
3) Your signature
Sign your name, then print it underneath the signature. If you think the person you are writing to might not know whether you are male of female, put you title in brackets after your name.

Content of a Formal Letter

First paragraph
The first paragraph should be short and state the purpose of the letter- to make an enquiry, complain, request something, etc.
The paragraph or paragraphs in the middle of the letter should contain the relevant information behind the writing of the letter. Most letters in English are not very long, so keep the information to the essentials and concentrate on organising it in a clear and logical manner rather than expanding too much.
Last Paragraph
The last paragraph of a formal letter should state what action you expect the recipient to take- to refund, send you information, etc.

Abbreviations Used in Letter Writing

The following abbreviations are widely used in letters:
  • asap = as soon as possible
  • cc = carbon copy (when you send a copy of a letter to more than one person, you use this abbreviation to let them know)
  • enc. = enclosure (when you include other papers with your letter)
  • pp = per procurationem (A Latin phrase meaning that you are signing the letter on somebody else's behalf; if they are not there to sign it themselves, etc)
  • ps = postscript (when you want to add something after you've finished and signed it)
  • pto (informal) = please turn over (to make sure that the other person knows the letter continues on the other side of the page)
  • RSVP = please reply

Outline: A Covering Letter

A covering letter is the one that accompanies your CV when you are applying for a job. Here is a fairly conventional plan for the layout of the paragraphs.
Opening Paragraph
Briefly identify yourself and the position you are applying for. Add how you found out about the vacancy.
Paragraph 2
Give the reasons why you are interested in working for the company and why you wish to be considered for that particular post. State your relevant qualifications and experience, as well as your personal qualities that make you a suitable candidate.
Paragraph 3
Inform them that you have enclosed your current CV and add any further information that you think could help your case.
Closing Paragraph
Give your availability for interview, thank them for their consideration, restate your interest and close the letter.

Outline: A Letter of Enquiry

A letter of enquiry is when you are approaching a company speculatively, that is you are making an approach without their having advertised or announced a vacancy.
Opening Paragraph
Introduce yourself briefly and give your reason for writing. Let them know of the kind of position you are seeking, why you are interested and how you heard about them.
Paragraph 2
Show why their company in particular interests you, mention your qualifications and experience along with any further details that might make them interested in seeing you.
Paragraph 3
Refer to your enclosed CV and draw their attention to any particularly important points you would like them to focus on in it.
Closing Paragraph
Thank them, explain your availability for interview and restate your enthusiasm for their company and desire to be considered for posts that might as yet be unavailable.

Business Email Writing

The following are some tips to help you when you are writing business letters through email.
·  A heading is not necessary in an email (your return address, their address, and the date).
·  Use a descriptive subject line.
·  Avoid using an inappropriate or silly email address; register a professional sounding address if you don't have one.
·  Use simple formatting, keep everything flush with the left margin; avoid special formatting and tabs.
·  Keep your letter formal, just because it's an email instead of a hard copy is no excuse for informality (don't forget to use spell check and proper grammar).
·  Try to keep your letter less than 80 characters wide, some email readers will create line breaks on anything longer and ruin the formatting.
·  If possible, avoid attachments unless the recipient has requested or is expecting an attachment. If it is a text document, simply cut and paste the text below your letter and strip out any special formatting.
·  If the person's name is unknown, address the person's title e.g. Dear Director of Human Resources.
10 old letter-writing tips that work for emails
(clockwise from top left): sealed letter and quill; hands on computer keyboard; hand writing letter; hand posting postbox; paper clip
Continue reading the main story              
In today's Magazine
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    Where exorcisms are on the rise
    Why is the Bay Psalm Book valued at £18m?
    The village where time has stood still
Before email, letter-writing guides were best sellers, the faddy self-help books of their day. There are still many things that we can learn from them before pressing "send", says Simon Garfield.
1. Keep it brief, make it simple. This advice first appeared in a Latin tract somewhere between the 4th Century BC and 4th Century AD. A letter should be "restricted", it advised. "Those that are too long, not to mention too inflated in style, are not in any true sense letters at all but treatises." Correspondents were told to be both graceful and plain. "A letter's aim is to express friendship briefly and set out a simple subject in simple terms. The man who utters sententious maxims and exhortations seems to be no longer chatting in a letter but preaching from the pulpit."
2. Write as you speak. This advice, much favoured by Jane Austen, is believed to have been initially promoted by Aristotle in about 360BC. His precise instructions do not survive, but Artemon, the editor of Aristotle's letters, maintained that "a letter should be written in the same manner as a dialogue".
Aristotle Aristotle carrying the morning's post
3. Don't be afraid to grovel. Want to say thanks for dinner? Look to the writing manual by Hugh of Bologna from the 12th Century. One of Europe's epistolary masters, Hugh's compliments knew no ceiling. In a letter to another scribe, he observes how, under his guidance, "the uneducated are immediately cultivated, the stutterers are immediately eloquent, the dull-witted are immediately enlightened, the twisted are immediately made straight". May also do the trick when applying for a job or a loan.
Continue reading the main story              
About the author
Simon Garfield
Simon Garfield is a journalist and author of To The Letter: A Journey Through A Vanishing World
4. Be spontaneous, be free. Progressive French 16th Century essayist Michel de Montaigne suggested that formality spelled death to authentic correspondence. He mistrusted letters that "have no other substance than a fine contexture of courteous words". Far better to be spontaneous and not think too much. "The first word begets the second, and so to the end," he wrote. Montaigne really would have loved email, not least our growing tendency to dispense with formal greetings and endings. "The letters of this age consist more in fine edges and prefaces than in matter," he argued. And for the closing niceties, "I would with all my heart transfer it to another hand to add those long harangues, offers, and prayers that we place at the bottom, and should be glad that some new custom would discharge us of that trouble."
Continue reading the main story              
“Start Quote
    It is a very great incivilitie not to answer all the letters we do receive, except they come from our servants or very mean persons”
Philip, Second Earl of Chesterfield

5. Tell it like it is. In the guide Cupids Messenger of 1629, the anonymous author told his readers how to write to an unfaithful partner. There was really no point being polite. Far better to be bilious and vengeful. "Leprosie compared to thee is all health... neither thy bodie nor thy soule are free from the disease of shame and disgrace of the world." Try this ancient advice first, and only then revert to the more modern solution of a letter from a solicitor.
6. Write back swiftly, but carefully. In 1686, Philip, second Earl of Chesterfield, wrote a book of instruction for his eldest daughter. Some of it concerned the layout of a letter ("If you write to a Queen, begin your first line within three fingers breadth of the bottom of the paper"), but there was also advice we may heed today. He advised his daughter to carefully re-read what she had written before sending it, checking her spelling with a dictionary and making sure not to repeat words. But above all be prompt. "It is a very great incivilitie not to answer all the letters we do receive, except they come from our servants or very mean persons."
Dictionary
Continue reading the main story              
“Start Quote
    Take out a lot of the vinegar and pepper, and put in honey instead”
Lewis Carroll
7. Emotional blackmail may work with your parents. The Ladies Complete Letter-Writer of 1763 offered "polite and improving" advice on all matters "that usually interest the Fair Sex". There were template letters about the lasting impact of scandal and the dangers of over-flirtatious behaviour, and details of how to write to a woman who had lost her beauty to smallpox. But within the 275 pages there was also something that may be emailed today (albeit with slightly modified language) to an overbearing parent determined to match-make. "Punish me by any other means provoked authority can invent," an unidentified daughter pleads with her mother. "Condemn me to pass the whole remainder of my days in lonely solitude; shut me from all society, or banish me where only lions and tigers dwell. Fate cannot reach me in any shape so horrid as the embraces of Andrugio."
Victorian postbox Think before you post

8. Be more polite than you really want to be. Lewis Carroll loved letter-writing so much that in 1888 he patented something called The Wonderland, a special case with a pocket to house every denomination of postage stamp. You bought the case and you got a free booklet entitled Eight or Nine Wise Words About Letter-Writing, some of it concerned with not missing the last post. But there was also something we can use today - advice on showing restraint. Notwithstanding rule five - tell it like it is - Carroll warned his readers to think very carefully before getting involved in a Trollopian war. "If you have written anything that may offend, put the letter aside for a day and then read it as if you were the recipient," he wrote. "This will often lead to your writing it all over again, taking out a lot of the vinegar and pepper, and putting in honey instead." Carroll's other rules:
  if your correspondent makes a severe remark, either ignore it or soften your response
    if your friend is friendly, make your reply ever friendlier
9. Don't forget the paper clip. Carroll had one more piece of wisdom, as applicable now as 125 years ago. If you write that you're enclosing a cheque or someone else's letter, "leave off writing for a moment - go and get the document referred to - and put it into the envelope. Otherwise, you are pretty certain to find it lying about, after the post has gone!" For "cheque" read "email attachment".
Charles Dickens writing at desk Dickens: "Folios of trash are lavished on bosom friends"
10. The young get all the blame. In All The Year Round, the Victorian journal "conducted" by Charles Dickens, a contributor wrote a letter-writing guide that contained the one nugget common to almost all the guides that had preceded it - write legibly. But what of those who can write but don't? "This is more generally the fault of young people, and arises chiefly from thoughtless selfishness. Their thoughts and their time are engrossed with their own pleasures and pursuits. It is more amusing and interesting to write to young people of their own age than to write duty letters to parents and relatives." Do these terrible people not write at all? "A shabby, ill-considered, stilted letter is written at wide intervals to those whose whole life has been spent in their service, while folios of trash are lavished on bosom friends to whom they owe no duty whatsoever." Texting was only a century away…
Arm holding fish
PS If all else fails, send fish. Key To English Letter Writing was a guide that could have been written by Douglas Adams. But it appeared in 1938 in China, and its authors were Chen Kwan Yi and Whang Shih. Unlike Anglo-American guides, its letter templates did not consider how best to address a duchess. Instead, the examples were both more mundane and, conceptually, more profound. How, for example, should one write to a newlywed? Like this: "I have heard from Mr B that you were married to Miss C last Wednesday. I beg your acceptance of the accompanying fish as a trifling token of my affection." And when that marriage proves fruitful? "Allow me to congratulate you on the birth of a child in your family. I beg you will accept the accompanying basket of mixed fish which I send you in celebration of the happy event." Would a promotion, perhaps in the legal profession, also yield a fish gift? Sadly not. "Sir, I learn with pleasure that you have been admitted to the bar and have established yourself in private chambers. Please accept the accompanying bicycle as a slight token of my wishes for your future success."

This gifting advice has a modern equivalent in the form of dreaded e-cards and text emoticons. Rather less satisfying than a good piece of cod or a 12-speed though.




Format for Writing Letters
A business letter is a letter written in formal language, usually used when writing from one business organization to another, or for correspondence between such organizations and their customers, f letter will depend on the relationship between the parties concerned;
There are several formats for writing professional letters. There are two basic styles of letters: block form and indented form. The samples below will help you determine which style you prefer.
Block Form
Your Name
Address
Phone Number
E-mail (optional)
Date
Name of Receiver
TitleCompany
Name
Address
Dear __________:
When writing a letter using block form, no lines are indented. Include your name, address, and phone number where you can be contacted, as well as the date. You then include the name and address of the person you are sending the letter to.With new paragraphs, just skip a line instead of indenting.
Add your phone number where you can be contacted in the last paragraph. If the receiver needs to use a relay service to call you, briefly explain that you are deaf/ hard-of-hearing and that s/he can call you through relay. Give the receiver his/her state relay number and explain that s/he will need to give the operator your number. Then give him/her your number. Click here for a list of state relay numbers.
Sincerely,
Your Signature
Your Name
Your Title
Indented Form
Your Name
Address
Phone Number
E-mail (optional)
Date
Name of Receiver
TitleCompany
Name
Address
Dear __________:
When writing a letter using indented form, indent each paragraph. First include your name, address, phone number, and the date. This information should be located at the top of the page, either in the center, or indented on the right side of the paper. You then include the name and address of the person to whom you are sending the letter. At the end of the letter, place your signature on the right side of the page. Don't forget to provide any relay information if necessary.
Sincerely,
Your Signature
Your NameYour Title
Simplified Style Form
Your   Name
Address
Phone Number
E-mail (optional)
Date
Name of Receiver
Title Company
Name
Address
SUBJECT LINE (use capital letters)
When writing a letter using simplified style form, put the date on the left. Then, put the receiver's name, and his/her title, company name, and address.
Write a subject line instead of a salutation. The subject line must be in all capital letters.
At the end of the letter, put your name and title, all in capital letters.
Your  Name
Your Title

Seethe following examples--
(1)--10-Day Notice Before Collections on Delinquent Account
Dear
I have written to you several times over the past threemonths requesting an explanation on why you have failedto bring your account with us current.By ignoring these requests, you are damaging theexcellent credit record you had previously maintainedwith our company. In addition, you are incurringadditional expense to yourself and to us.Unless I hear from you within ten days, I will have noother choice but to turn your account over for collection.I am sorry that we must take such drastic action but I amafraid you leave us no alternative. You can preserveyour credit rating by remitting your check today for theamount stated above.

:
(2)--Notice To Quit
TO _________________________, Tenant in possession:Take notice that your month to month tenancy of theherein described premises is hereby terminated at theexpiration of 30 days after service of this notice on you,and that you are hereby required to quit and on said datedeliver up to me the possession of the premises now heldand occupied by you under such tenancy.Said premises are known as:__________(name of building)____________________( address )____________________(city, state,code)__________This is intended as a 30 days' notice to quit, forthe purpose of terminating your tenancy aforesaid.Dated: ________________________________________
(3)Sales Letter
Dear Mr. Smith:
Are you having trouble getting your important documents formatted correctly? If you are like most business owners, you have trouble finding the time to economically produce good-looking documents. This is why it is important to have a specialist take care of your most important documents.
At Documents Makers, we have the skills and experience to come in and help you make the best possible impression. May we stop by and offer you a FREE estimate of how much it would cost to get your documents looking great? If so, give us a call at and set up and appointment with one of your friendly operators.
Sincerely,
Richard Brown
President

(4) Acceptance of Order With Delivery in Lots
Date: _
To: _ (Customer)
We acknowledge acceptance of your order as per your orderof _, 2008_. The goods will be shipped to you in the followinglots: (Specify lots and delivery schedule_We request that payment be made as each lot is received.
Very truly,
(Signature)
 S Kant Chief Executive Officer
(5)Acceptance of Purchase Security Agreement
Dear
Attached is an accepted copy of your Purchase SecurityAgreement for the (specify equipment).There are (number) remaining quarterly payments. Yourfirst quarterly payment will be due on (date) , andwe will mail you an invoice for it approximately one monthprior to that date. Please return the remittance portionof the invoice with your check.Under the Agreement, this contract is non-cancelable duringthe term of the contract. The balance, however, can be paidoff at any time prior to the expiration of the contract.We would like to take this opportunity to express ourappreciation for your business. If you have any questionsconcerning your contract, or if we can be of service to youin any way, please let us know.
Sincerely,
 (Signature)
 Ramesh
(6)Acceptance of Resignation
Dear
It is with deep regret, that we accept your resignationas (position) of the (organization)We can appreciate the demands that this position has placedon you, and appreciate all of the fine contributions youhave made as (position)
of the fine contributions youhave made as (position)
(7)Acknowledged Receipt of Goods
The undersigned hereby acknowledges receipt and deliveryof the goods described on the annexed list or invoice andfurther acknowledges that said goods have been inspected andare without defect.Signed under seal this _ day of _, 19_.
(8)Acknowledged  Resignation
Date:
_To:
_:Please be advised that the undersigned hereby resigns as_, of the corporation effective upon acceptance.Please acknowledge acceptance of said resignation onbehalf of the corporation.Very truly,(Signature)
(9)Acknowledgement and Acceptance of order
Date : _
To: _ _ Mr (Customer)
We are in receipt of your order as contained in theattached purchase order form.We confirm acceptance on said order subject only to thefollowing exceptions: (Describe)_On exceptions noted, we shall assume you agree to sameunless objection is received within ten days of receipt ofthis notice.Thank you for your patronage.
Very truly,
Thomas Brown
(10)Acknowledgement of Cancellation of Backorder
Date: : _ _
To:
Dear
We have received your letter acknowledging receipt ofthe items we mailed to you and noticing us to cancelshipment of your order for those items which are backordered.We will be issuing you a refund as soon as we havecompleted the necessary paperwork for your account.We would like to take this opportunity to thank you forshopping through (name) Our new (specify)catalog should be arriving at your home shortly, and I believe you will be pleased by some of the beautifulchoices our buyers have made this season.Thank you for your patience and understanding and forproviding us with the opportunity to be of service to you.
Very truly,
Rajiv
(11)Acknowledgement of Change in Meeting Date
Date:
_To: _
Dear
Pursuant to your request, we have changed your meetingwith (name of individual) to (time), on (date)We are pleased to be able to accommodate you in thismanner, and (name of individual) will be looking forwardto your meeting on this newly appointed date.
Very truly,
Mukesh
(12)  Acknowledgement of Letter
Date:
Dear
Because Mr. Jones is out of the office for the next twoweeks I am acknowledging receipt of your letter datedMay 20, l983. It will be brought to his attentionimmediately upon his return.If I may be of any assistance during Mr. Jones' absence,please do not hesitate to call.
Very truly,
Thomas Brown
(13)Acknowledgement of Merchandise Returned for Repair
Date:
_To:
Dear
The (product name and model number) that youmailed to us for repair was received on (date)We will be returning it to you as soon as the necessaryadjustments are made.We are sorry that you experienced a problem with ourproduct and want to thank you for purchasing a(name of product)
Very truly,
Ravi
(14)Acknowledgement of Receipt (Documents)
Date:
_To: _
I hereby acknowledge the receipt of the followingdocuments from the firm of (firm) :1.2.3.4.____________________________(Signature of Client)
Very truly,
Sanjeev
(15)Acknowledgement of Receipt of Estimate
Date:
_To: _
Dear
This is to inform you that we have carefully reviewed yourestimate on the parking lot refurbishing. We are planningto contract with you for this work.We are unable to let this contract immediately, as finalapproval of expenditures of this nature must come from thehead office in New York.We expect to receive approval or disapproval within thenext 30 days. At such time, we will contact you withinstructions accordingly.If we may be of any assistance in the meantime pleasefeel free to contact this office
Very truly,
Farooq
(16)Acknowledgment of Correspondence Indicating Postal Delay
Date:
_To: _
Dear
Thank you for your order. At this time we cannot fill yourorder due to an unexpected shipment delay from our overseassuppliers.We will hold your order for arrival of the merchandise, andship shortly thereafter. Unfortunately, we cannot provideyou with a specific shipping date at this time.Thank you for your anticipated patience in this matter.
Very truly,
Thomas
(17)Agreement to Compromise Debt
Date:
_To: _
FOR VALUE RECEIVED, the undersigned being a creditor of _(Company) hereby enters into an agreement to compromise andreduce the indebtedness due the undersigned on the followingterms and conditions:1. The Company and the undersigned acknowledge that thepresent debt due is $_.2. The parties agree that the undersigned shall accept thesum of $_ as full and total payment on said debt and incomplete discharge of all monies presently due,provided the sum herein shall be punctually paid inthe manner following:3. In the event the Company fails to punctually pay thereduced amount, the undersigned creditor shall havefull rights to prosecute it claim for the total debtdue under paragraph 1 (less payments made).4. This agreement shall be binding upon and inure to thebenefit of the parties, their successors, assigns andpersonal representatives.Signed under seal this _ day of _, 19_.Very truly,Ram
_______________________________Creditor_______________________________Company

(18)Announcement of Business Name Change

Date:
_To:

Dear
As our new letterhead indicates, we have recently changedthe name of our business from (old name) to (new name)There has been no change in management and we will beproviding the same products and fine service on which wehave built our reputation in the industry. We wouldappreciate it if you would bring this announcement to theattention of your accounts payable department and directthem accordingly.Thank you for being one of our valued customers. Weappreciate your cooperation in this matter
Very truly,
Kamesh
(19)Announcement of Change of Address
Date:
_To: _
Dear
As of Monday, July 1, 1986, Kabuki Sales Corporation ofAmerica's Eastern Regional Office will be located in ournew offices and warehouse building at 401 GrandiosaBoulevard, Tampa, Florida, 33715. The telephone numberfor this new location is (813) 555-5428.Our Manufacturing Division will remain at 2550 Santa FeAvenue, in St. Petersburg.I have enclosed our most recent brochure on roboticequipment for your review. I hope you find itinteresting.
Very truly,
Peter

(20)Announcement of Clearance Sale
Date:

_To: _
( Name of Company ) is pleased to announce ourSUMMER CLEARANCE SALEOffering 50% Off On All Summer MerchandiseIncluding Designer Fashionscommencing on August 1, 1986We Hope To See You !
Very truly,
Satya
(21)Announcement of New Discount
Date:
_To:
Dear
It is with great pleasure that we have recently welcomed(name) to our beauty salon. (name) waspreviously with (name of previous salon) in(city) and we feel privileged that he has chosento work with (shop name)We would like to take this opportunity to inform you ofanother change that has taken place in our salon. Now, ifyou make an appointment to have more than one treatmentdone on the same day, we are offering a discount. Forexample, if you are having your hair done and also havingus apply sculptured nails, the cost for your nailapplication will be $25.00 instead of $30.00. The discountfor a manicure or pedicure is $2.00 off our regular price.We felt you would want to hear about this and are hoping tosee you in the near future
Very truly,
Khan

(22)Announcement of New Pricing Policy

Date:
_To: _
Dear
It has been our policy in the past to supply ice to ourcustomers when their ice machine has broken down. Becausewe have many customers who are paying later and later, weare forced to set down stronger company policies. Our newpolicy will go into effect August 3, 1986, and is as follows:1. If the customer is more than 15 days late in their monthlypayment and the machine is not working, we will not supplyice. We will repair the machine, and the number of days inwhich the machine has not been in service will be credited tothe customer's account. At the time of our service call wewill expect payment in full of any unpaid balance due us.2. There will be a sur-charge on accounts falling more than30 days behind.While I am sorry that we must go to such extremes as thoseoutlined above, I am afraid that there is no alternative.Our company policy is, and always has been, to provide thebest service available to our customers. We can onlycontinue to do this with our customer's cooperation.If there are any questions regarding our new policy, pleasegive me a call.
Very truly,
Anil

(23)Announcement of Price Increase
Dear
Due to the increase in raw material costs, we mustunfortunately raise the cost of our merchandise to you.We have avoided raising our prices for as long aspossible, but we can no longer prolong the inevitable.We have enclosed our new price list for your review whichgoes into effect on (date) Any orders placed betweennow and (date of increase) will be honored at the lowerprices.We wish to thank you for your valued account and know thatyou will understand the necessity for this price increase.
Very truly,
Ratan

(24)Announcement of Price Reduction

Date:
_To: _
DearRarely do we have the opportunity to inform our customersof such good news. The legislature's tariff ruling whichwas handed down on May 15th, 1986, has made it possiblefor our company to reduce our list price for Egyptiancotton. Effective as of June 1, 1986, all full ordersreceived for six week delivery will be billed as follows:STOCK OLD PRICE NEW PRICE#0134 $57.00 $51.30#0135 $53.00 $47.70#0136 $49.00 $44.10We are very pleased to be able to pass this savingsdirectly on to you. These prices do not include theadditional 2 per cent discount that is offered to ourcustomers who pay within the 10 day discount period.
Very truly,
Jamshed

(25)Announcement of Special Discount Offer
Date:
_To: _

Dear
This is to announce our 10% Special Discount Offer thatwe are making on all orders for the following items forthe month of (month) only:____________________________________________________________________________________________________________________________________________________This 10% discount is available on any order set fordelivery from (date) through (date) ,and is our way of saying thank you for being such avalued customer.We hope you will take advantage of this offer and willsend us your purchase order today. We will look forwardto hearing from you.
Very truly,
Amar
Apology letters
(1)Apology After Cancellation of Order
Date:
_To: _
Dear
This is to acknowledge receipt of your letter of (date)in which you set forth your reasons for canceling yourpurchase order #I am very sorry about the misunderstanding that led tothis cancellation and have taken the matter up withmanagement in order to ensure that a problem of thisnature does not occur again.As one of our valued customers, your satisfaction is oneof our primary concerns. Please accept our apology.
Very truly,
Mittal

2)Apology and Replacement of Damaged Goods
Date:
_To: _
DearIt was distressing to learn that the chocolate we shippedto your firm last week arrived in bits and pieces. Peryour request, a new shipment for 30 lbs. left our dock thismorning and is scheduled for afternoon delivery to you onMay 26th. Please turn over the damaged goods to the driverat the time of deliver.I am sorry that this unfortunate incident occurred andsincerely appreciate your continued patronage.
Very truly,Mukharjee

Apology and Request for Extension of Time to Deliver Goods

Date:
_To: _
DearThis is to acknowledge that we are in receipt of yournotice whereby you informed us that the goods shipped toyou on (date) did not conform to our agreement dated(date).We regret this unintentional mistake on our part, thereasons for which were (explanation)While we recognize that the time for performing under thisagreement has expired, we are requesting that you extendthe time to (date) in order that we may cure thedefect by replacing the shipment with goods that conformto our agreement.Please accept our apology for this inconvenience. We willbe looking forward to your response.
Very truly,Manish

Apology and Tender of Compensation

Date:
_To: _
DearThank you for your letter of (date) in which youinformed us that (product) you purchased was (natureof problem).We are sorry that you experienced this problem and areenclosing (nature of compensation). While we make everyattempt to ensure that our products are (addresscomplaint), this unfortunate incident can occasionallyoccur.We are very appreciative that you have taken the time tobring this to our attention and would like to thank youfor purchasing our products.
Very truly,Rahul

Apology for Delay of Refund

Date:
_To: _
DearAfter reading your letter of (date) , I can thoroughlyunderstand why you are running out of patience.While it would be easy to place the blame on our computer,this poor fellow has received enough abuse since joiningour firm. After all, he only follows the orders that aregiven to him. Therefore, please accept my apology for thedelay in refunding your money for (basis of adjustment)Our bookkeeping department has been instructed to issue acheck to you at once, which you should be receiving withina few days.I am grateful that your letter was brought to my attentionand I appreciate your perseverance in settling this matter.Once again, I am very sorry for the inconvenience this hascaused you.
Very truly,Robert

Apology for Delayed Response & Request for Meeting


Date:
_To: _

Gentlemen:This is to inform you that we are unable to make deliveryon the above referenced purchase order on the dateindicated.We should have our merchandise ready to ship within 10 daysof the original delivery date and we hope that you can holdoff until that time.We did want to inform you of this delay as soon we wereadvised in order to give you as much time as possible tomake alternate arrangements, if necessary. We can assureyou, however, that if your order remains in force we willexpedite delivery to you as soon as we have received themerchandise.Please accept our apology for this delay and thank you foryour understanding.
Very truly,Thomas Brown

Apology for Not Crediting Payment

Date:
_To: _

DearThank you for your assistance in helping us to locateyour payment of (date) which had not beencredited to your account.Please accept our apology for this error and for theoverdue notices we sent to you.We appreciate your patronage and are sorry for theinconvenience caused by this error.
Very truly, Brown

Apology for Not Crediting Payment from Prompt Payer


Date:
_To: _

DearThank you for your letter and the photocopy of your check,which showed that your account had been paid in full.While we are very sorry for the inconvenience this hascaused you, the enclosure of your check enabled us to gothrough our records and pinpoint how this error occurred.Please accept our apology for the letters we wrote underthe assumption that this bill had not been paid. I knowthis insistence on our part must have been extremelyfrustrating for you, especially in light of the fact thatyou have always been a valued customer of ours and havepaid your bills promptly.Thank you for your patience and please be assured that wewill do everything in our power to ensure that this typeof error does not occur in the future.
Very truly,Prakash

Apology for Overshipment

Date:
_To: _
DearPlease accept our apology for having shipped merchandisein excess of your purchase order.We have made an adjustment in your account to reflect thiserror and have arranged for (delivery service) to pick upthe excess merchandise on (date) .We are sorry for the inconvenience this has caused you andare most appreciative of your cooperation and understandingin this matter. Thank you for your recent order.
Very truly,Somesh

Application for License

Date:
_To: _
I, (name of applicant), do hereby apply for a license todisplay the trademark of (association), "(trademark) "at my place of business located at (address) , inthe City of , State of .That this application is in accordance with theregulations of the (trade association).I am cognizant of the regulations of (trade association)that govern the display of said trademark and the mannerof conducting business, and I agree to abide by suchregulations at all times.Dated:_______________ ______________________________(Signature)
Sanjeev
Appointment for Employment Interview and Testing

Date:
_To: _
DearThank you for your recent application for employmentwith ( Name of Company ) .An interview has been scheduled for you on Monday,June 7, 1986, at 10:00, with Mr. Phil Menot, Head ofPersonnel. Mr. Menot's office is located on the 10thfloor, Room 1009.A test will be administered to you immediately followingyour interview, which will take approximately one hour.If you are unable to keep this appointment or if youhave any questions, please call me at (813) 555-4000.
in this matter. Thank you for your recent order.
Very truly,Thomas Brown

: Appointment for Testing

Date:
_To: _
DearWe have reviewed your qualifications and would like youto take our Employment Tests.Please be in our office at (time) , on (date)If you are unable to keep this appointment, pleasetelephone me at (telephone)
Very truly,Thomas Brown


: Assignment

Date:
_To: _
ASSIGNMENTTHIS ASSIGNMENT made this __ day of ________, 19_____, byand between _____________________("Assignor"), and ____________________________("Assignee"):WITNESSETH, that for valuable consideration in hand paid bythe Assignee to the Assignor, receipt of which is herebyacknowledged, the Assignor hereby assigns and transfers tothe Assignee all of his right, title and interest in and toall ______________________________________(description) setforth in___________________________________________________of that certain _________________Agreement. Provided,however, no warranties of any kind whatsoever are madeincident to this Assignment.IN WITNESS WHEREOF, the Assignor has executed thisAssignment on the day and year first above written.Signed, sealed and deliveredin the presence of: Ravi Kant


ASSIGNMENT AND TRANSFEROF STOCK CERTIFICATE

Date:
_To: _
FOR VALUE RECEIVED, the undersigned hereby sells, assignsand transfers to _, (_) shares of the stock of _ (Corporation)standing in the name of the undersigned on the books of theCorporation and represented by Certificate No. _.The undersigned hereby and irrevocably constitutes andappoints _, attorney-in-fact, to transfer the said stock onthe books of the within named Corporation with full power ofsubstitution in the premises.Dated: ________________________________In the presence of: Thomas Brown
_______________________________
ASSIGNMENT OF A CLAIM FOR DAMAGES
Date:
_To: _
FOR VALUE RECEIVED, the undersigned hereby sells andtransfers to _, (Assignee) and its successors, assigns andpersonal representatives, any and all claims, demands, andcause or causes of action of any kind whatsoever which theundersigned has or may have against _, arising from thefollowing type claim:_And the undersigned may in its own name and for its ownbenefit prosecute, collect, settle, compromise and grantreleases on said claim as it in its sole discretion deemsadvisable.Signed under seal this _ day of _, 19_.Very truly,Rakesh

ASSIGNMENT OF CONTRACT
Date:
_To: _
FOR VALUE RECEIVED, the undersigned Assignor herebyassigns, transfers and sets over to _ (Assignee) all right,title and interest in and to the following described contract:_The Assignor warrants and represents that said contractis in full force and effect and is fully assignable.The Assignee hereby assumes and agrees to perform allobligation of the Assignor under the contract and guaranteesto hold the Assignor harmless from any claim or demand madethereunder.Signed under seal this _ day of _, 19_.Very truly,Namish _______________________________AssignorRavi_______________________________Assignee

ASSIGNMENT OF COPYRIGHT
Date:
_To: _
FOR VALUE RECEIVED, the undersigned hereby sells,transfers and assigns unto _, its successors, assigns andpersonal representatives, all right, title and interest in andto the following described copyright: (Describe)_The certificate of copyright is attached.The undersigned warrants good title to said copyright,that it is free of all liens, encumbrances or any known claimsagainst said copyright.Signed under seal this _ day of _, 19_.Very truly,Anand
Assignment of Deed of Trust

Date:
_To: _ FOR VALUE RECEIVED, the undersigned hereby grants, assignsand transfers to __________________________________________all beneficial interest under that certain Deed of Trustdated _____________, executed by _____________________________________________________________________________Trustor,to_________________________________________________Trustee,and recorded as Instrument No._____on _____________________in book___________page_________, of Official Records in theCounty Recorder's office of ________________________County,_______________(State), describing land therein as:TOGETHER with the note or notes therein described orreferred to, the money due and to become due thereon withinterest, and all rights accrued or to accrue under saidDeed of Trust.________________________(Acknowledgment) ________________________________________________
Very truly,Kapil

ASSIGNMENT OF INCOME

Date:
_To: _
FOR VALUE RECEIVED, the undersigned hereby assigns andtransfers to _, all rights to proceeds, income, rentals, fees,profits or monies that shall be due the undersigned from _,under a certain contract described as:_Signed under seal this _ day of _, 2008_.Very truly,Vikram
Assignment of Lease

Date:
_To: _
ASSIGNMENT OF LEASE________________________________ and ________________________________________________, Lessees of that certain leasedated_____________________, by and between ________________Lessor and ______________________,Lessee, and pertaining tothat certain_______________________________________________do hereby assign their right, title and interest in and tosaid lease to _____________, whose address shall henceforthbe __________________________. It is agreed and understoodthat this assignment is contingent upon satisfactorycompliance with the terms and provisions of the lease.WITNESSES:__________________________ _________________________________________________ _______________________ACCEPTANCEWe,____________________, hereby accept the above assignmentand subject ourselves to all the promises and covenantstherein contained. We fully understand that thisassignment is contingent upon the making of timely paymentson the lease and complying with all the terms andprovisions of the lease.WITNESSES:__________________________ _________________________________________________ _______________________CONSENT____________________________, landlord and lessor under theabove lease hereby consents to the assignment of said leasefrom ______________________to _____________________________._________________________By_________________________Attest:___________________
Very truly,
ASSIGNMENT OF LEASE

Date:
_To: _
ASSIGNMENT of lease by and between _ (Tenant), and _(Sub-Tenant), and _ (Landlord).For good consideration, it is agreed by and between theparties that:1. Tenant hereby assigns, transfers and delivers toSub-Tenant all of Tenant's rights in and to a certainlease between Tenant and Landlord for certain premisesknown as (Describe)_, under lease dated _, 19_. (Lease)2. Sub-Tenant agrees to accept said Lease, pay all rentsand punctually perform all of Tenant's obligationsunder said Lease accruing on and after the date ofdelivery of possession to the Sub-Tenant as containedherein. Sub-Tenant further agrees to indemnify andsave harmless the Tenant from any breach ofSub-Tenant's obligations hereunder.3. The parties acknowledge that Tenant shall deliverpossession of the leased premises to Sub-Tenant on _,19_; time being of the essence. All rents and othercharges accrued under the Lease prior to said dateshall be fully paid by Tenant, and thereafter by theSub-Tenant.4. Landlord hereby assents to the assignment of lease,provided that:a) Assent to the assignment shall not discharge Tenantof its obligations under the Lease in the event ofbreach by Sub-Tenant.b) In the event of breach by Sub-Tenant, Landlord shallprovide Tenant with written notice of same andTenant shall have full rights to commence allactions to recover possession of the leasedpremises (in the name of Landlord, if necessary)and retain all rights for the duration of saidLease provided it shall pay all accrued rents andcure any other default.c) There shall be no further assignment of leasewithout prior written consent of Landlord.5. This agreement shall be binding upon and inure to thebenefit of the parties, their successors, assigns andpersonal representatives.Signed under seal this _ day of _, 2008_.Brajesh______________________________TenantRavi______________________________Sub-TenantVery truly,Vinod
______________________________Landlord
Assignment of Trademark


Date:
_To: _

ADEMARKThis agreement entered this (day) of (month), (year)between (name of assignor) , of (address), City of (city)State of (state) , herein referred to as "Assignor", and(name of assignee) of (address), City of (city), State of(state) , herein referred to as "Assignee".That Assignor has adopted and is using a mark registeredin the United States Patent Office, Registration No.(number), dated (date) and Assignee is desirous ofacquiring such mark and the registration thereof.That for good and valuable consideration, the receipt ofwhich is hereby acknowledged, Assignor does hereby assignto Assignee all rights, title and interest in and to saidmark, the goodwill of the business symbolized by said mark,along with the registration thereof, the number of whichis contained herein.Date____________________________________________(Signature)(Acknowledgment)
Vijay
: Assignment of Trademark


Date:
_To: _
The undersigned _, of _ (Company), being the lawful ownerof a certain trademark registered in the United States PatentOffice under registration number _, dated _, 19_ (Trademark),for good consideration does hereby sell, transfer and conveyall right, title and interest in said trademark and convey allright, title and interest in said trademark and good willattaching thereto, unto _ (Buyer).Signed under seal this _ day of _, 19_.By:_____________________________city of _ Date: _Then personally appeared _ who acknowledged the foregoing, before me.(Notary Seal) _______________________________
: Authorization
TO:__________________________Re: Loan #______________or Savings Account #____________,I hereby authorize release to ___________________________,credit information for my pending credit application on areal estate transaction.________________________SignatureLoan Opened________________ Monthly Payments___________High Credit________________ Current Balance____________Paying Record____________________________________________Savings Account:Date Opened______________ Present Balance_____________The above is furnished to you in strictest confidence toyour request.Date:_______________________ _______________________By__________________________ By_______________________
Bill of Sale (with Warranty of Title)


Date:
_To: _
I,__________________, of ____________________________________, County of_______________, State of _________,in consideration of $_________________, to me paid by_______________________, the receipt of which is herebyacknowledged, do hereby grant, sell, transfer and deliverunto ______________the following goods and chattels, namely,______________________________________________________________________________________To have and to hold the same to _________________and his heirs, executors, administrators, successors andassigns, to their use forever.And I hereby covenant with the grantee that Iam the lawful owner of said goods; that they are free fromall encumbrances; that I have good right to sell the sameas aforesaid; and that I will warrant and defend the sameagainst the lawful claims and demands of all persons.IN WITNESS WHEREOF, I ________________________ ,hereunto set my hand, this _____ day of ___________, 19__./S/...........................
: Collateral Decision, Request for Preparation of Loan Documents

Date:
_To: _

DearIt was a pleasure having the opportunity to meet with youyesterday to discuss the proposed loan on theAfter reviewing the alternatives you suggested, I believethat it would be best to collateralize this loan with(form of collateral)I am instructing my secretary to prepare a packageconsisting of all necessary documents and to mail them toyour attention today. I would be most appreciative if youwould arrange to have the loan documents drawn as soon aspossible.I wish to thank you for your cooperation in this matterand am looking forward to the continuance of a long andmutually beneficial relationship between us.
Very truly,Milind
Company Bonus Letter

Date:
_To: _
DearThe presentation you prepared for the (description ofproject) was truly outstanding. There is no doubt thatwe were awarded this project due to your fine work.Please accept the enclosed check as our way of sayingthank you for a job well done.
Very truly,Nikhil
Some complementary letters
Complimentary Letter to Employee on Handling of Difficulty

Date:
_To: _
DearSeveral of your associates in the shipping department haveinformed me of the incident that occurred last Friday witha representative of Gene's Tool Supplies. They have allagreed that this driver hurled some extremely abusivelanguage at you and that his actions were unjustifiablyoffensive. They also all agreed that you remained agentleman throughout the entire time, attempting to solvethe problem. I compliment you on your self-control, andin handling the situation in such an exemplary manner. Ihave placed a call to the owner of Gene's Tools and fullyanticipate your receiving an apology from them.
Very truly,
Complimentary Letter to Employee on Handling of Emergency

Date:
_To: _
DearYou are to be highly commended for the way that you handledthe emergency that occurred yesterday.The paramedics have informed us that if you hadn't acted asquickly as you did, our customer's attack might have beenfatal. Thanks to your fast reaction, she is already out ofintensive care and on the road to recovery.We are very proud of your association with our organization.
Very truly,Munesh

: Complimentary Letter to Hotel

Date:
_To: _
DearOur (name of event) that was held at your hotelwas extremely successful.The compliments that I have received on your staff'scourteousness and the excellent food that your chefsprepared for the occasion have been numerous.Thank you for helping to make our event a success.
Very truly,Arun
Confirmation letters
Confirmation of Acceptance of Employee Suggestion

Date:
_To: _
DearYour suggestion that we recycle the trims from our vinylproduction has been analyzed and found to be an extremelyviable idea.This recycling process, which will be implemented in six toeight weeks from now, will result in direct savings to ourfirm. We commend you for your inventiveness!Please accept our congratulations on the adoption of yourrecommendation and our thanks for your enthusiastic attitude.
Very truly,Thomas Brown

Confirmation of Interview Appointment

Date:
_To: _

DearThank you for your courteous request to interview one of ourofficers for the article you are writing about our business.(name of individual) will be pleased to meet with you at ouroffices at (address) , on (day) , (date), at (time) I believe that you will find him tobe extremely knowledgeable about our business and the role weplay in relationship to our industry.Thank you for your interest in our firm
Very truly,Piyush


: Confirmation of Purchase Agreement

Date:
_To: _
DearThis letter will serve to confirm our agreement regardingyour purchase of, and payment for, certain merchandisefrom our company.We have agreed to ship the following merchandise to you:
You agree to abide by our printed terms and conditions,and you additionally agree to pay for the merchandise inthree equal payments. The first payment shall be sentso as to be received by my office not later than (date)The second payment shall be received not later than thirtydays later, and the third payment shall be received notlater than thirty days after the second payment. In noevent shall payment be received later than (date)Please sign a copy of this letter and return it to me.Upon receipt of your confirmation of our agreement, Ishall release shipment of the aforementioned merchandise.
Very truly,Tessy

Confirmation of Telephone Report of Problem

Date
_To: _
DearThis will confirm our telephone conversation of (date)wherein I informed you that there was a problem with the(service performed)As I stated, (description of problem)It is my understanding that you will (commitment of servicecompany)in order to resolve this problem.Thank you for your cooperation in this matter.
Very truly,Lokesh
TUESDAY, SEPTEMBER 2, 2008

General Hints-  Letter writing is an art. Every effort, therefore, should be made to turn out a good letter. A letter is a substitute for spoken words. It is a ‘talk’ in writing. We talk to a person through a letter if we cannot talk to him personally. Thus the letter is personal in character. In a letter free expression of ideas is of top most importance.A letter written in good taste and clothed in simple but graceful language appeals to the mind of its reader. To say that a good letter is the index of the personality of the writer holds true for all times. That is why the letters of the Earl of Chesterfield addressed to his son and those of Pt. Jawaharlal Nehru addressed to his daughter have been immortalized.While writing a letter, the following points should be kept in view :(1) Your handwriting should be legible. An illegible hand speaks ill of the personality of the writer.(2) The language should be simple, grammatically correct and straight forward. Nothing should be left for guesswork. The reader should enjoy reading your letter instead of getting bored and feverish.(3) The style should be easy and conversational for the letter is nothing but a heart to heart talk between the writer and the recipient.(4) A letter should be brief and to the point.(1) Kinds of Letters—Letters are of three kinds, e.g.,(a) Personal or Private Letters—These are letters written to relatives, friends and acquaintances.(b) Business Letters—These are letters written to shopkeepers, trading firms, partnerships and private or limited companies, editors, post and station masters etc.(c) Official Letters—These are letters from one office to another on official business, to an office from an office.(2) Parts of a Letter—The parts of a letter are as follows :(a) Postal address of the sender 4, Ajanta House, Civil Lines, Meerut.(b) Date................ 5th June, 2008 or June 5, 2008 or 5-6-2008.(c) Salutation and Subscription—This is very important. Improper salutation may offend the person to whom the letter has been written. The table given below gives the salutation and subscription in different cases.Different forms of salutation and subscription



To whom addressed(a) Relation— To father, mother, brother, sister, or any other relative.

(b) Friends—
(c) Acquaintance
(d) Strangers
(e) Superiors (i) A servant to his master. (ii) Subordinate to a superior(f) Teachers, Pro-fessors, Principals, Headmasters.(g) Business Letters (i) Gentlemen
(ii) Ladies
(iii) A Dealer (iv) A firm or company (v) A tradesman to a customer(h) Official Letters (i) To a official (ii) To any offici(d) Body of the Letter—This must be short, sweet and to the point. Write as if the addressee is sitting before you. The introductory paragraph should be captivating.(e) Closing Line—In this line you show respect or love to the person you are writing to.(f) Subscription—Already discussed above.(g) Signature—Remember that you write only half of your name, the name by which you are called, if you are writing to your father, a relation or a friend who is elder to you. In other cases, you will write your name in full.(3) The Qualities of a Letter—(i) A letter must be (a) brief, simple and interesting, (b) direct, natural and impressive, (c) smooth, systematic and sure.(ii) It should represent your personality.(iii) Long, tongue-winding words should be ignored.How to address an Envelope or a Post Card(1) Address on envelopes and postcards should be neatly written and well spaced.(2) Different titles such as Mr. Lala, Sardar, Pandit, Babu, Rai Bahadur or Khan Sahib should not be written alongwith Esq.(3) The University degrees should come after Esq. as R.L. Bhatia Esq. M.A., B.T.(4) Miss, Mrs. or Madam are written to ladies, before the names of unmarried, married ladies and ladies in general respectively instead of Sir.Specimen AddressesR.L. Bhatia Esq. M.A., B.T.20, Subhash Street,Govind Nagar,Moradabad.Messrs Mittal Book Depot,Industrial EstateRing Road,Mathura, 281 001To The Principal, Government College, Shahganj, Agra-282 004Lt. Col. Dr. D. Bhatnagar, I.M.S., O.B.E., C.M.H. Roorkee Pin......................... .Syt. Dina Nath Nigam Stamp M.A., LL.M.,Vakil, High CourtMumbai.I. Private Letters and Scholastic Application
(1) Write a letter to your father stating how you hope to fare in the examination.
Examination Hall, Allahabad. 1
6th January, 2008
My dear Father,
Thank you very much for your kind letter. I have always been acting in accordance with your wishes. I have never lost time in any societies or meetings where my presence is not necessary, though most of the boys do so. For the last three months I have put in a very serious and honest work, and on the basis of which I can confidently say that I hope to get through creditably. This is just for your information that I have gone through all the books and still hope to revise them by the time the examination comes.You need not be worried about myself. I surely hope to pass.
With regards, Yours affectionately,
 Kushagra
(2) Write a letter to your sister telling her where to spend her summer vacation.
 Panjabi Mohalla, Ambala.
 May 10, 2008.
My dear Vimla,I understand that your college is going to be closed for summer vacation from 18th May, 2008. What is your programme now for these holidays ? Where are you going to spend them ?Mother suggests that in the beginning of the vacation you should come to Ambala and stay for a fortnight or so; afterwards you can proceed to Dehradun to stay for a few days with elder brother. After a short stay there you can go to Saharanpur alongwith elder brother, as his business requires him to stay there from 8th June for a month.Please confirm if you agree to the proposal. All are well here, I hope you must be hale and hearty.With best wishes from all of us.
 Yours affectionately,
Arun
(3) Write a letter to your father about the safe arrival of your sister.
 M.G. Road, Agra.
 19th November, 2008
My dear Father,
 It is a matter of great pleasure that dear sister has come here to spend her vacations here. She has reached here safe and sound. All those things, that you have sent, have been found in perfect order. Even the fruits are still fresh. She felt no trouble in the way except that there was too much rush in the train. Here I was already present at the railway station and she felt no difficulty in reaching home. She is pleased here.With respects for mother.
Yours affectionate son,
Narendra
(4) Write a letter to your brother telling him of an accident which recently happened to you.
 20, Stadium Road, Mathura.
27th September, 2008
My dear Father,
I thank you for your letter dated 22nd September, 2008. Everything goes on smoothly here. Only yesterday a small accident happened, which I relate below—At about 9.30, I started for my school. In the way I noticed that a car was coming on some unusually fast speed and since we both were on our proper sides, I never cared much about it. Accidentally, a small girl came from a lane on my left and wanted to cross the road. She was quite ignorant of the approach of the car. When the driver of the car saw her, he in his attempt to save the girl moved the car towards me and by the time the car stopped, it struck me very heavily. I had a narrow escape, but the front wheel of my cycle was broken. The owner of the driver, who was also in the car apologised. I was much moved by the gentlemanliness of the man and let him go.After this I hired a tonga, kept my cycle on it and went to the nearest cycle's repairer. I had to have the wheel changed. I few minor repairs were also carried out. The cycle is again now in working order. I reached my school about two hours late that day.How is Lal Chand? I shall be sending a small toy for him in a few days.
Yours affectionately,
Ram Chand
(5) Write a letter to your uncle asking his advice to the choice of profession, you like to follow.
 Kinari Bazaar, Delhi 15 June, 2008My dear Uncle,Your letter has just reached me. I thank you for the same.You will be glad to know that the result of the B.Com. examination has been declared only today and that I have passed in the first division.Now I shall be grateful if you kindly let me know as to what shall I be. Shall I be a doctor, a teacher, a lawyer, or a businessman. But I may tell you that I have more inclination for business and industry, because if one works honestly and industriously, it prospers at a great speed. I have also read the autobiographies of several business magnets and know how they achieved success and made history.
Your affectionate nephew,
Kishore
(6) Write a letter to your father telling him about the visit of the Inspector of Schools in your school.
20, Kailash Puri, Ghaziabad.
 November 20, 2008
My dear Father,
I am really sorry for not writing you earlier, as I was busy in making preparations for the visit of the Inspector of Schools.About ten days back the Head-master had received information that the Inspector would be paying a visit to our school on the 18th instant. So the Headmaster called all the teachers of the school and told them to be alert. He gave them several instructions. The teachers in their turn warned every student to look better, wear better and behave properly. All the teachers seemed to be nervous. Every now and then the peon was called to remove the dust from the glass panes of the windows or the webs of the spiders. The sweeper got tired of cleaning the floors again and again. All the different charts and maps of the class were several times fixed and refixed on the walls and still the Headmaster was not satisfied that their styles could please the Inspector.We also became fed up with the uneasiness that was prevailing in the school, and wanted that the Inspector should have come earlier.At last the day of the Inspector came. He came guarded by two Deputy Inspector of Schools, and one District and two Assistant District Inspectors of Schools. These all Inspectors looked like ordinary men and I saw nothing to be afraid of them. Some of the teachers and boys were wearing better clothes than the Inspectors. These Inspectors went to different classes and tested them. They simply asked one or two questions and that was all. The Divisional Inspector tested in English. He had some reading and then asked certain meanings and explanations.All went away by 3.30 p.m. and the school staff got relief with their departure.
 Your affectionate son,
 Kamal
(7) Letter to a friend, inviting him to attend your sister's marriage.
Patel Nagar, Jhansi.
 October 15, 2008
My dear Ramesh,
You would be glad to know that my sister’s marriage will take place on October 30, 2008. Mother has asked me to invite you to come. The marriage party will reach here at 9.15 a.m. on the railway station. We want your assistance in organising things. You know how much we depend on you on family matters. Please do come latest by 28.10.2008. I am sure you will be with us on this auspicious occasion.Respect to your Chachaji and father. Please remember me to your mother and elder sister.
 Yours sincerely, Sudhir
ToRamesh Chand Sharma,S/o Shri D.C. Sharma.35,
 Subzi Mandi,Akola
(8) Write a letter to your aunt about your getting a new younger brother yesterday.
Mirza Ismail Road, Jaipur.
January 10, 2008
Dear Auntie,
You will be highly pleased to learn that my younger brother was born yesterday at 8 p.m. in the local Maternity Hospital. Many relatives came to congratulate us this morning. My mother and the babe are quite well and there is nothing to be anxious about them. I have been the infant. It is very handsome and healthy. When are you coming to pay us a visit ? When you come, please do bring my cousins with you.Respect to Uncle and love to dear Anil.
Yours affectionately,
 Amar
(9) Write a letter to your father about your having won prizes in sports and athletics.
 Govt. Higher Sec. School, Indore,
February 12, 2008
My dear Father,
Our school held its annual sports during the last two days. There were no classes. We went to school without books. Every teacher and student attended the playground.There were races, high jumps, long jumps, discus throw, pole vault, javelin throw, putting the shot and several other events. You know I am a good athlete, so I took active part in most of them.You will be pleased to know that in some races I secured the first place. In hop-step-and-jump I came second.At the end of the second day prizes were distributed. The Inspector of Schools presided the function. I was the only boy in the whole school, who won half a dozen prizes. They cheered and applauded, when I went to receive my prizes. All the teachers are pleased with me. My friends feel proud of me.Please convey my respects to dear mother and give my love to Manju and Varun.
Yours affectionately,
 Sumit
.(10) Write an application to your Principal, requisitioning him to excuse your absence from the Home Exam. Give reasons for the same.ToThe Principal,S.D. Higher Secondary School.Udaipur.

Sir,
Most humbly and respectfully I request you to kindly excuse my absence from the ensuing Half-yearly Examination. My mother died last week. The shock was so great that I could not concentrate my mind on my studies. Moreover, I being the eldest-son had to perform all the religious rites. I had to be absent from the school, much against my wish for about a fortnight.I hope you will grant my request on account of the reasons mentioned above.Thanking you.
Yours obediently,
Rati Ram Bisaria IX B
.Dated 14.12.2008
(11) Write a letter to your cousin asking him to spend a week's holiday with you. Say what you propose to do together during the week.
Ramvilas Subzi Mandi, Indore.
16th April, 2008
My dear Rajendra,
I hope you remember your promise of spending a week with me after our university examination was over.You know that my father is at Nainital these days, acting as District Supply Officer there. He has asked me to go to him after the examination and he would be glad, he says, if you accompany me on the occasion. So a chance is given to us to have a change. My father has promised to send a servant with us, who will take us to Ranikhet and Haldwani. Time permitting, was may also ride China Peak, about 10,000 ft. high. It goes without saying that evenings at the Nainital Lake with you will provide us immense pleasure. It will give us a lease of a new life after the hard toil of the examination.I hope uncle will have no objection in sending you here. I am also writing a letter to him to permit you to be here with me for a week. Let me know the date and time of your arrival, so that I may meet you at the Railway Station.With best regards for Uncle and Aunt. Yours affectionately,
Ghanshyam
(12) Write a letter to your Uncle, thanking him for the birthday present.
Doctor's Colony, Jhansi.
15th November, 2008
Dear Uncle,
Many thanks indeed for the handsome and most acceptable present which I received this morning. It was exceedingly kind of you to remember that today was my birthday. The wrist watch will be very useful to me. It will make me punctual and regular. I will keep it with great care.Thanking you once more from the core of my heart. I am,
Your affectionate nephew,
Amit
(13) Write a letter to your Principal, requesting him for a testimonial.
 42, Civil Lines, Bareilly,
10th June 2008The Principal,
City Higher Secondary School,
Agra.
Sir,
I beg to be allowed to recall myself to your kind memory and humbly request you to provide me with a certificate of ability and character. I have to produce one when applying for a job.I passed the Higher Secondary Exam from your school in 2006. I played in Football and Cricket eleven and was the monitor of my class. I also won the 1st prize for Hindi when I was in the ninth class. I have always believed to have never done anything which has put me down during my stay for 4 years in the college in your estimation. Yours obediently, Jagdish Prasad Gupta(14) Write a letter to a friend, congratulating him on his brilliant success at the High School Examination. 5, Deshbandhu Road, Nagar. June 25, 2008Dear Raju,Please permit me to extend my heartiest congratulations to you on your brilliant success at the High School Examination. Getting a first class with distinction in English is no joke. I hope you will get a place in the merit list. You have brought a good name to your company. I am proud of you.May God crown your efforts with brilliant success in future also.Congratulating you once more,
 Yours sincerely,
Sudhir.
ToMahavir Prasad Sharma57/4,
Refugee Quarters,Bhopal.
(15) Write a letter to your father, requesting him to buy you a new cycle.
 2046, Bara Bazaar, Saharanpur.
August 9, 2008
My dear Father,
Your letter reached me this morning.We are all well and remember you much. We hope you have taken charge of your new post and adjusted yourself to the work. We request you to be here during the Janam Ashthami holidays.You now that our house is 5 km. away from the new school. I have to cover the whole distance on foot. The school begins at 7 a.m. I usually get late for my school. Thus my studies are hampered. Besides, my teachers rebuke me in the presence of my classmates. You know your son and can imagine how I must be taking it.At noon the sun is very hot. It is rather tiring to walk this distance on foot under the scorching sun. I am dead tired by the time I reach home.Should I, therefore, request you kindly to buy me a new cycle as early as convenient to you.
Your loving son,
Subhash
(16) Write a letter to your sister, informing her of your welfare and thanking her for the Rakhi.
Vijay Nagar Colony, Nagpur.
18th August, 2008
My dear Sister,
Your envelope containing Roli and Rakhi was delivered to me this morning when we were taking our breakfast. I cannot express the joy I felt to see the sacred thread of love and affection sent by you. Rakhi has a history behind it. The story of Karmvati and Humayoon sprang in my memory. There is sanctity in the very name of Rakhi. It saved kindgoms in the past.I hope you and yours are in the best of their health just as we all are here. I have remitted rupees fifty for you, which please accept and oblige, knowing fully well that it is only a small token of respect from a poor brother to a loving sister.Respects to your mother-in-law and regards to Jeejajee. Love to Renu and Ramesh.
Yours loving brother,
Rajendra
.(17) Letter to your father describing the annual function of your school.
 Vikram Hr. Sec. School Shivpuri.
18th January, 2008
My dear Father,
I am sorry I could not write to you earlier. I beg to be excused. Last week we had the annual day celebration in our school. In fact the annual day celebrations were drawn to cover full three days. On the first two days, the sports rally was held in the park adjacent to our school. The lawns were in lush green. Tall shady trees stood in neat rows. Buntings and decorated tents added decor to the beautiful natural setting. The rally was a great success. One record in javelin and one in broad jump were shattered. I took part in races. I got second place in 100 metre race and first in 200 metre race. In high jump event, I cleared five feet.In the evening we had the debate. My extempore speech was adjudged second to the best. My quotations were said to be well-drawn and well-recited. Tell dear mother that they were none else than the ones I learnt at her knee in my childhood. In Antyakshari, I ran away with the first prize. The credit goes to your deep knowledge of Hindi literatureOn the third day was held the prize distribution. It was very well arranged. The District Magistrate was in the chair. To be frank, I never saw such a nice function before. Dramatic pieces were effective. I played the role of Chand Bardai in the famous play ‘Prithviraj-ki Anken’. Songs were simply fine, speeches excellent. The Principal's report was well received. In the prize distribution, I had my own humble share. The Principal's speech was short and sweet. I had a great effect on the audience. On the whole it was an excellent function.I intend coming on Shiv Ratri for a day or two.With most respectful compliments to self and dear mother. Love to Madhu and Sumit.
Yours affectionately,
Ajaya
(18) Letter describing a visit to a local exhibition to your friend.
 285, Peepal Mandi, Agra.
10th April, 2008
Dear Suresh,
I was glad to receive your letter last week. You want me to tell you about the local exhibition. I personally went there to give you a first hand report.The exhibition was held in the spacious field of Ramlila ground. A fencing of 12 ft. corrugated iron sheets made it quite safe from unauthorised entry. The entry gate was made of green bamboos. Its makers had really done a good job. Bright bulbs and rods of various hues made it indeed very attractive. The whole thing pleased the eyes.Inside it was a pleasing sight. There were as many as 250 stalls. The one from the Embassy of Germany was the most spacious and best decorated. Gandhi Ashram Bhandar attractions were many. A hundred-rupees set include a pyjama, a kurta, an undervest and a cap. The stall of U.P. State Handicraft Deptt. attracted big crowds. Pieces of embroidered silk, marble-cut-monuments and machine-vulcanised shoes were hot favourites.About 50 more stalls of various industries, including the handicraft work from prisoners, glasswares from Firozabad added quality and variety to the show.Then came the ‘Eatables Square’. Confectioners from Meerut, Varanasi, Allahabad and Mathura drew the longest crowds. The Agra people sold Petha, Dal-month and salty things.The ‘Children Square’ was fairly interesting. The rolling giant wheel, the merry-go-round, the small zoo and the circus were most popular. Then came the ‘Well of Death’, ‘The Disappearing Lady’ and ‘Marvels of Mary’. The old lady, without hands, prepared tea with her feet, sewed, wrote and did pieces of embroidery.Above all, excellent light arrangements gave the exhibition a festive look. In night it looked like day.I think a visit there is worthwhile. I shall wait for you. You may come any day this week.Hope it finds you in the best of your health and happiness. Bring Sushil and Sushma with you. Mother conveys you her blessings.
Yours sincerely,
Rajendra
(19) Letter to your old classmate inviting him in the marriage of your sister.
57, Chandni Chowk, Delhi.
 23rd Dec., 2008
Dear Pramod,
You will be glad to hear that the marriage of my sister has been finally fixed up for the 18th of January. I have taken the first opportunity to invite you to attend the marriage. The regular invitation will follow. Father and mother have asked me to convey their blessings. They look to you in this hour of need for work and co-operation. Please make it a point to come by the 16th of January.
 Yours loving friend,
Prahlad
(20) Letter to your pen-friend telling him about your holiday.
 5, Civil Lines, Ghaziabad, U.P., India.
 13th May, 2008
Dear Roberts,
Thanks many for your letter of 22nd April, 2008. It was a real pleasure to know about your hobby and all that you have done to make it a source of pleasure. I will be doing my bit to help you.You have asked me to relate to you about my hobby. You may not like my hobby. It gives me nothing and yet it gives me everything. It costs me nothing and yet it costs me all. I can pay for it.My hobby is nursing. I liked it since my childhood. I had it in its full vigour and clarity when my younger brother fell ill. I was only of 12 years then. My brother was eight. I sat near him. I did my bit. I cleaned him, changed his clothes, prepared his bed, gave him massages and applied oil in his head. I gave him medicines regularly and maintained temperature charts. Soon the family depended on me. The doctor enquired of me only about my brother’s condition. The doctor praised me profusely. But I did not do it for praises. I did it for my pleasure. It gave me utmost joy.Soon after, I never missed an opportunity of nursing any one in my neighbourhood. Like a self-appointed volunteer, I began to be expected whenever anybody was ill in the vicinity. I now devoted my evenings to this work.Only fifteen days back I found an old sadhu dying on the road. I took him home. Father and mother co-operated. It was a serious case but I laboured day and night. I called Dr. Verma. He gave me a few injections and when I wanted to pay him with savings of my pocket money, he gave a pat on my back and refused to accept any fee. Seven days' labour brought the sadhu sound. He began to walk. He begged leave of me. I touched his feet. With tears in his eyes, he said, “Bachha (child), you have saved my life. I have nothing to give you save my blessings. My Master (God) will see, you get all.” So saying he went away. I got all. I could expect nothing more.So this is my hobby, Roberts. Animals love me alike. Some torn tissue, or a broken leg has received bandages at my hands. They have offered to act as my companions.I have plenty of time to nurse and there is plenty of need for the same. I think I am paid richly for the time I spend in it.With regards to your parents,
Yours sincerely,
Dinesh
(21) A letter replying in negative to the invitation of your friend to visit him.
Raj Niwas, Matatila,
Bulandshahir.
29th December, 2008.
Dear Prahlad,
I was pleased to note the contents of your letter. Who can be happier than I to join your nephew's marriage. But I am sorry I won’t be able to join it. My niece's marriage takes place on the same day. I will be missing not only your nephew's marriage but also your pleasant company in the wedding party of my niece's marriage.Anyway, I'll try my best to thank you all a few days after my niece's marriage.Wishing you a very successful performance of Nita's marriage.
Yours very sincerely,
 Prem.
(22) Letter to your Uncle describing a match between your first eleven and that of Janta Higher Secondary School.
 57, G.B. Pant Hostel, Nainital
 October 11, 2008.
Dear Uncle,
You have always encouraged me to take to batting seriously. Your advice did me lots of good. Let me tell you how.On Saturday last we played a cricket match with Janta Hr. Sec. School XI. You will know it is a very strong team, but in a tourney you must either play or give up. I, as vice-captain of our school XI, decided to give them a good fight, come what may.Our courage received another jolt when we saw their team of all stout young players. But it is cricket to play. We lost the toss. We were sent in to field. Kapoor and I began to bowl. They were quite active and knew their job, but one of my workers deceived No. 1 and far flew his centre wicket. Score stood twenty-two. Then Kapoor struck form and in an over pocketed two more. I rested myself after five overs and sent in Govind to send down a few leg-cutters. That move paid rich dividends. Soon they had lost their six wickets for only 52 runs. That was good going. At lunch their tail was trying hard to wag.On resumption of the play, the first ball broke the partnership and the innings closed at 89. Our openers went in. Their bowling was supreme. Our openers were back to the pavillion with only two runs on the board. No. 3, Kishore tried to stem the rot but he failed. I, with the approval of the Captain, went at No. 4. I first decided to see the balls through. I played the first two overs with caution. Then I could see some loose balls also. Two boundaries in the third over made them nervous. Then I could see the ball well. I hooked, I turned, I swept. The score began to mount and at tea we were 60 for five.After tea, Raju, who was giving me excellent support was declared l.b.w. Dogra in his place proved better and now we played merrily. We won with ten minutes to spare and three wickets in tact. I had scored 46 out of 90 runs. I may get the ‘Man of the Match’ prize at the annual prize distribution.Thanks many for your advice Uncle, and now pat me on my back.
Your loving nephew,
 Pritam.
(23) Letter thanking your friend for inviting you to his younger brother's marriage.
 7, Ross Villa, Mall Road, Kanpur.

10th April, 2008.
Dear Prabhu Dayal,
Thank you very much for the kind invitation of your younger brother's marriage. I am more grateful to you for your so completely depending on my presence. In fact, you have assigned me jobs even.It will be my privilege to be of any service on so jovial on occasion and for so dear a friend. I may come a day earlier as desired by you.Please convey my respectful regards to your dear father. As for mother I shall be coming personally to touch her feet.
Yours sincerely,
Gopeshwar
(24) Letter to your mother describing a flood scene.
49, Church Road, New Delhi.
 November 17, 2008
Dear Mother,
Your letter received yesterday. I am perfectly safe and sound. Please do not worry. The flood this year was unprecedented. Never in the history of Delhi the last 25 years, the old people say, they have witnessed the Yamuna in so angry a mood.Reports of heavy rains in the Punjab State had definitely made people think of a flood in Delhi. For the last three days, all the godowns on low levels, by the Yamuna bank, were being cleared off the goods they contained.But the flood came earlier than anticipated. Several villages were washed off. The banks swelled and the water began to devour all that it could reach to. Man, money and material, all the three became its victims. The wide expanses of muddy water, with foams of wrath, floating over it, spared nothing. The kind mother Yamuna turned into a wild killer. Several houses came down. The thatches were swept away. Animals were driven away in the current. All types of animals—bulls, dogs, horses, wolves, jackals, even snakes—could be seen floating in the Yamuna.People of the neighbouring villages began to take shelter at high places—trees, mounds, but the flood water soon surrounded them. People sitting on tree tops with constant danger of trees themselves being swept away, prayed and waited for the rescue parties.The Yamuna continued shooting up and up for three days. Then it relented. Like a man coming to his senses, it began to come to its original banks.Military men and the social workers, under the guidance of local authorities, began to do rescue work. Difficult situation had to be faced. Two men had to be rescued in a sand island in the heart of the Yamuna with the help of helicopters. Men were saved, animals were taken out. It cost the government a lot. So, it had cost the people. But to the Yamuna, it had cost the most. It cost its good name.Thank God, the water did not come our Mohalla. We gave shelter to as many as we could.With respects to self and great Uncle.
Yours affectionately,
Meena
(25) Letter of condolence on the death of the father of your friend
Daftarion-ki-Kothi Ganj-ki-Gali, Alwar
6th February, 2008.
Dear Rajeshw,
The sad news of the death of your dear father has shocked me. What a pious soul he was! When I was at yours, I felt I got my father back in him. Such kind souls, as he was, are becoming rare. The world is getting poorer in love.His deeds were a model to be copied. Death visits everybody once. His will is supreme. What cannot be cured must be endured. Take courage in this hour of bereavement.Please permit me to offer my heart-felt sympathy to you and your bereaved family. May the Almighty God give peace to this pious soul and strength to you people to bear the shock.
Yours condolingly,
Prakash.
(26) A letter to your younger brother who is not doing well at studies.
 Engineer College, Roorkee,
 5th October, 2008.
Dear Biru
,I have received a letter from father in which he has written to me about your bad result at the first terminal examination. He is sad at this. He expected better performance from you.Dear brother, it is surprising to find you so low on the ladder. You were very intelligent then. We had studied together. I know your capacities. The steep fall in attainments in mathematics and English are heart-breaking. I know there is a lot of difference between classes X and XI. There is a change in the method of teaching. Lectures are not so easy to understand, as lessons in the High School classes. However, it should not have been a very difficult thing for you. Your grasp is so keen.What I am afraid of is that you have failed to adjust yourself in the hostel. In your bid to be popular, you might have given up studies and even lectures at college. With nobody to check your movements, you are master of your will. Some good students have been seen to have fallen prey to this false notion of popularity. They went astray and spoiled their careers. May God forbid, if you take to that path, my heart will ache. Is it not the very college where your elder brother got a first class with distinction in Mathematics ?Beware of fair-weather friends. They do not love you; they love your money. They will not be sorry if you go to dogs. Your teachers may be giving you a few concessions because you are my brother. I am also writing to Prof. Sharma, Prof. Tiwari and Prof. Agarwal for being strict to you.I am not supposed to give you sermons. They are meant for those who do not know. You know everything. You need no telling of your duties. All that is needed is the will—the will to improve.Please for your own sake, if not for mine or father's, take to studies. You are student first and to everything afterwards.
Your own dear brother,
Dinu
(27) A reply to above.
Govt. Inter College, Saharanpur
19th October, 2008
Dear Brother,
I do not know how I should reply you. Your letter has opened my eyes. Your brother is not so spoiled past any improvement. I am really ashamed of myself. Your diagnosis is very nearly correct. I have never been a truant. Your brother is not a dunce, I assure you. You will now hear better about me.I have written to father to excuse me for my fault. I know, kind as he is, he will excuse me. Bless me, I may fulfil your wishes.With respectful regards,
Your dear brother,
Biru
(28) Write a letter to your father requesting him to give you permission to join an excursion party and also to send you money.
New Hostel, 15, Public High School, Bijnore.
 22.10.2008
My dear Father,
I am getting on well with my studies. Our class teacher has arranged an excursion to Chennai and Canjeepuram in the coming winter holidays. The expenses will come to about two hundred rupees. The rest will be paid by the school.I have I not seen these places so far. This excursion is of good educative value. I request you to permit me to join the excursion party. Two senior teachers will accompany us. We shall be back from there after ten days. Arrangement has been made for concessional railway tickets both ways. Kindly send me the money by money order.My regards to mother.
 Yours affectionately,
 Mohit
(29) Write an application to the Principal of your college requesting him to grant you full freeship from college fees.
Dated 5th August, 2008.
ToThe Principal
,D.A.V. Inter College,
Agra.
Sir,
Most respectfully I beg to state that I am a student of XIB of your college. My father is a poor farmer. His monthly income is Rs. 1800/- only and he has six members in the family. He is, therefore, unable to bear the expenses of my education.I have always been an obedient student. I passed the H.S. Examination last year from your college in the first division. I enjoyed full freeship during the last two years also. I , therefore, request you kindly to grant me full freeship this year as well.Thanking you in anticipation,
Your most obedient student,
Vinod Kumar Jain Class XIB
(30) Write a letter to your friend telling him about your visit to a historical place.
10, Ram Nagar Delhi- 51
October 25, 2008
My dear Sachin,
Many thanks for your loving letter received two days ago. I am very happy to know that you are quite well now.I give below a description of the Taj Mahal, a building of great historical importance. I hope you will find it interesting and useful.I visited the Taj Mahal at Agra on Sunday last. This grand building was built by Shah Jahan, the Mughal Emperor, in the loving memory of his beloved queen Mumtaj Mahal. This dream in white marble stands on a raised platform on the right bank of the holy river Yamuna. Four high minarets stand on the four corners of this terrace. Precious stones are beset in the walls and the verses of the holy Quran engraved thereon are still bright and intact. The Emperor and the Empress lie buried in their splendid tombs under the central dome. The tombs are enclosed by beautiful lattice work. The mosaic and floral work of this monument is matchless. There is a grand garden with a tank before this building. Several fountains play in it. Visitors sit here on marble benches and enjoy the charming beauty of the Taj which looks more beautiful in a moonlit night.I was lucky to have met a few friends of mine in the park. They too had come there to see the Taj. We chatted and enjoyed the grand sight of the world famous with the help of a professional guide.Hoping you would also visit this ‘Dream in white marble’ one day with your consort.
 Yours sincerely,
Sumit
(31) Write a letter to your father telling him what you intend to be after completing your studies.
 Room No. 50, Boarding House,
Govt. Inter College, Mathura.
 17-11-2008
.Dear father,
Many thanks for your affectionate letter received last evening. I am very happy to know that you are perfectly well at home with my mother and the little baby. As you have expressed your desire to know what I intend to be after completing my studies, my intention is as follows—As you and mother have always spoken high of the profession of a doctor, I intend to be the same. I like to be a doctor because he serves the suffering human beings. He relieves the sick and wounded of their pain and saves their lives. In my opinion, a true and selfless doctor is the true servant of God. I may add I wish to become a doctor not for money's sake but for the sake of suffering humanity.I hope you will appreciate my ambition and encourage me to attain it. With lots of regards to mother and love for Guddi.
Your affectionate son,
Rishi
(32) Write a letter to your mother describing your college in brief.
Room No. 17, Vaish Hostel,
Narayan Inter College, Shikohabad.
August 12, 2008.
Dear Mummy,
Received your long-awaited sweet letter this morning. Thanks for it. I am very glad to know that you, father and little Palak all are very well at home. I too am quite O.K. here.As desired by you, I hereby give a brief description of my college. The main building of my college is like E in shape with a grand hall in the centre. Every room is provided with windows, ventilators and two ceiling fans. There is a large playground in front of the building and an orchard behind it. The college has five laboratories and a grand workshop of Agriculture. It has several acres of agricultural land. Our Principal and the teachers are highly educated, trained and experienced. All of them are good and kind to us. The students are obedient and disciplined. Our results are invariably the best in the region, both qualitatively and in quantity. Not only this our college is famous for its sports and games and all other co-curricular activities. In fact, our college is one of the best colleges of the state.Please convey my regards to Papa and love to Palak.Waiting for your loving letter.
Your affectionate son,
 Ashok
(33) Write a letter to your elder brother requesting him to send you fifty rupees for the purchase of some books.
Kusum Villa, Moti Bazaar, Dehradun.
 September 16, 2008.
Dear father,
Thank you for your loving letter received last week. I am very happy to know that you, with bhabhi and Neelu, are quite well at home. I am also keeping fit here.My studies are going on in full swing. Our English teacher has suggested us three books which would increase our knowledge of English Grammar and English Composition. They cost only rupees fifty. So, please send me Rs. 50/- at your earliest convenience.Kindly remember me to bhabhiji and convey my love to Neelu.
 Your loving brother,
Vijay
(34) Write a letter to your younger brother consoling him at his failure in the High School Examination and inspiring him to work harder so that he may pass the examination next year with credit.
 7, Subhash Boarding House,
Damodar Inter College, Holipura (Agra).
 June 19, 2008
My dear Ramu,
Received a letter from father only yesterday and am shocked to know that you are so much discouraged for failing in your H.S. Exam that you are thinking of discontinuing your studies.Well Ramu, failures and success go together in life. Not only this, they say that failures are stepping stones to success. Don’t you see Raju, our neighbour's son? He failed in the H.S. Exam. in the year 2004. But he did not lose heart like you. On the contrary, he started working harder and with greater zeal, and the result was his success in the first division in 2005. Not only this, he has been passing every examination with credit since then. Didn’t his failure prove to be a blessing in disguise for him ?Dear Ramu, fortune favours the brave; don't be a coward. Look labour in the face and then you will enjoy its fruits.I hope you shall take up the challenge and get to your studies with greater zeal and gaiety.Write to me if you need any book or notes for your preparation.
Your loving brother,
Ajay Mohiley
(35) Write a letter to your younger sister congratulating her on her success in the Annual Examination.
 Kashi Vidyapith, Varanasi
May 8, 2008
My dear Reena,
Yesterday I received a letter from father and I am very glad to note that you have passed the annual examination with credit. It is a matter of pride and pleasure that you have obtained 80% of marks with distinction in physics and mathematics. No doubt you worked hard and fulfilled the expectations of your teachers besides that of Mummy and Papa.I congratulate you at this grand success of yours. I hope you will keep up the spirit and come off with flying colours in the Board's examination next year.
Your affectionate brother,
 Ved Prakash
(36) Suppose you have a friend who is a book-worm. Write a letter to him suggesting him to take part in games.
 Room No. 15, New Hostel,
 Kishori Raman Inter College, Mathura.
16th May, 2008
My dear Rahu,
Received your loving letter two days back. Thanks for it. I am pleased to know that you have passed the Annual Exam. in the second division, but sad to know that you are often ill.One of the reasons of your ill-health, to my belief, is that you are too much given to reading books. My dear friend, ‘All work and no play makes Jack a dull boy and a sound mind lives in a sound body.’ In order to keep fit both mentally and physically, one should take exercise or play games everyday. Games will improve your health and enhance your mental vigour as well. Excess of everything is bad. A word for the wise, please spare a little time daily from your book-work and utilize it in playing games.Expecting a positive response,
Yours sincerely,
 Nagendra
(37) Write a letter to your father informing him about your progress in studies at the college.
18, Old Hostel,
Dharm Samaj Inter College, Aligarh.
 September 2, 2008.
My dear father,
Received your loving letter last evening. Thank you very much for it. I am happy to know that you all are very well at home.Now dear daddy, you will be very glad to read that I am doing very well here at the college. In the beginning of the session I felt some difficulty in grasping Mathematics. But now I feel perfectly at home in all the subjects including Maths. It is so because I attend my classes regularly and punctually and absolutely hard in my hostel with my room-mate. You shall feel proud of me to know that I stood third in the monthly test of last month. I am also keeping good health as I play games every evening and shaping well as centre forward in football. I'll keep up the spirit, please rest assured.Kindly convey my regards to Mummy and love to Ranjana.
Your loving son,
Saral
(38) You were out for a couple of days for a visit to Agra. Write an account of the same to your father.
10, Canning Road, Agra.
Jan 12, 2008
Dear father,
We arrived here the day before yesterday. Our old friend Dr. Ramanand, who came to meet us at the Fort station, is a fine gentleman. His talks are very entertaining. He knows countless delightful stories, and Munni has become specially fond of him. The old gentleman is like a boy with grey hair. Since we came here he has always been with us. He has shown us nearly all the places of interest in this town.We like Agra intensely. Mother was highly impressed with the beauty of the Taj and the Mausoleum of Akbar at Sikandra. Munni, on the other hand, preferred the marble toys sold in Tajganj to any of the grand sites. She has purchased a lot of them. I have also bought several models of the historical moment. I am going to Fatehpur Sikri tomorrow to have a look at Akbar's grand capital.With love to brother and sister. I am,
Yours affectionately,
Sheetal
(39) From a student to his father, giving his first impression of the college.
 Anand Bhawan, 10, Tagore Lane, Delhi.
 25th July, 2008
My dear father,
You ask me how I like college, and in what it is different from school. Yes, it is different in many ways, and I like it ever so much better.Just as first, I did not like it at all, and almost wanted to run away. The senior students treat poor freshers as if they are fools, and play unpleasant practical jokes upon them. It was not very nice, but I soon saw that the best thing to do was to pretend not to mind and laugh at my own foolish mistakes. When I did this, they soon left me alone, but some students who get irritated and complained to the Hostel Superintendent, were teased worse than ever.College discipline is not so strict as discipline in a school. A student in a college lives like the heir-apparent in a kingdom. He sleeps much, plays a little, talks a great deal, and studies occasionally. He is responsible to none, and he is afraid of nobody. The only punishment to which he is liable is the fine, and this fine he extracts from his parents. Here the students roar like lions, fellow like bulls, and sing like street singers any song they like. The professors are different from school masters. They treat us friendly. They never care to know whether we have done our lessons or not. They come and deliver lectures without caring to know whether we follow them or not.The spirit of freedom is in the art of this place; and everyone is at liberty to go where he likes, do what he pleases, and say what he has in his mind. One may go to bed at anytime one likes, and get up at one's convenience. We live like so many princes, the servants doing everything for us. They clean our shoes, sweep our rooms, brush our clothes, arrange our beds and even our books and prepare our drink.In short, dear father this is a jolly life, it is liberty and unrestraint. I will tell you more about it, next time. Please convey my love to my dear mother. Yours affectionately,
 Rahul
(40) You are Ankur living at 45, Sarojini Nagar, New Delhi. Write a letter to your friend congratulating him on winning a scholarship in the Board's Examination.
45, Sarojini Nagar, New Delhi.
 23-07-2008
My dear Pankaj,
I am extremely delighted to hear about your winning a scholarship in the Board's Examination. I know that you worked very hard. I am happy that you have been rewarded for the labour you put in. I extend my congratulations to you and to your parents.With best wishes.
Yours sincerly,
Ankur.
(41) Write an application to your Principal for change of subject.
To,The Principal
M.D. Jain Inter College,
Hathras.
Sir,
I beg to say that I am a student of class XB in your college. I have offered Biology as one of my subjects. But I feel no interest in Biology. Now I want to offer Art in place of Biology. Kindly allow me this change. I assure you that I shall soon come up to the level of the class.Thanking you, Sir.
Yours obediently,
Raghubir Prasad Jain
 
,Dated 12.08.2008
(42) Write a letter to your friend telling him how you spent the summer vacation.
 Saket Colony, Badaun
 July 5, 2008
My dear friend,
I am quite well here. I hope you are also quite well. In your previous letter you asked me to tell you how I spent my summer vacation. In this letter I tell you what you desired.During the summer vacation, I went with my parents to Mussoorie. We stayed there for 15 days. I enjoyed the vacation there. I saw there the Company Gardens and the Kempti Falls. I frequently took a ride in the trolley which carried us to the top of Gun Hill which is a fine picnic spot at some height.From Mussoorie we went to Haridwar and Rishikesh. We immensely enjoyed bathing in the holy Ganges both in the morning as well as in the evening on each day. We visited Lakshmam Jhoola twice. We hardly missed visiting any temple during our week-long stay there. We enjoyed utmost the Arti scene of the Ganges at Har-ki-Pauri at Haridwar. Believe me Varun, the scene at the Arti time is beggars description. We returned home after three weeks pulsating with mirth, energy and devotion.With best regards to your parents,
 Sincerely yours
Rakesh
(43) Letter to father describing the prize distribution function of your school.
D.A.V. High School Shikohabad.
December 18, 2008
Dear father,
I am perfectly well and hope all of you are quite well at home. As desired by you in your letter received last week. I am giving below detailed description of the Prize Distribution Function of my school.Our annual prize distribution took place day before yesterday. As the City Magistrate had kindly consented to preside over the function, great preparations were made for the occasion. A big shamiana was set up in the school compound, which was tastefully decorated with buntings, pictures, mottoes and pot-plants.In the middle was a platform with a chair for the President. On its right and left were placed chairs for the gentry of the town and the school staff. The boys sat on carpets in the front. They were neatly dressed and looked very smart. The prizes were arranged on tables near the platform. They consisted of books, shields, cups, medals and trophies.The President arrived at 2 p.m. He was received at the gate by the Headmaster and the members of the Managing Committee.The Manager of our school garlanded the chief guest. The school band played sweet music.As the President entered the shamiana, all stood up in their places and cheered. The function began with a melodious song sung by a band of boys in praise of the Almighty. This was followed by a short-instructive drama by the ninth class students. The Headmaster then read out the annual report of the school. After this the President gave away the prizes to the meritorious students and athletes.Amidst deafening cheers, the President stood upo to deliver his address. In a very fine short speech he expressed his pleasure at the great progress the school had made. He congratulated the prize winners and much appreciated the good social work done by the school.After a vote of thanks to the chair, the function came to an end. I hope I'll be with you next week.
Your loving son,
Ram Lal
(44) Letter to Uncle opposing proposal for marriage.
Agrawal Inter College, Moradabad.
April 4, 2008.
Dear Uncle
I am in receipt of your letter of the 1st instant. I am surprised to learn that my marriage has been fixed for 15th proximo. It pains me to disagree with you, but still I request you to postpone it for the present.I am yet a mere boy in teens. I have not yet finished my schooling. You want to make me a great man and send me to overseas for higher studies. But marriage would certainly stand in the way of my education and would deal a death blow to my aspirations.Moreover, I can't suport even myself at present. I feel I should not marry unless I am able to earn my own livings. Marriage involves many duties and responsibilities. But I find myself unable to shoulder at this age. Besides, my marriage will tell upon health and spoil my future career.So I request you to drop the proposal for the present. My annual examination comes off next month, second week. As soon as it is over, I will come home and then we shall talk the matter over.I hope you will forgive me for my disobedience.
Your loving nephew,
 Narendra
(45) Write a letter to your father explaining why you could not secure good marks in English in the Terminal Examination.
 5/22, Jawahar Nagar, Indore.
 10th January, 2008.
My dear father,
I have received your letter of the 5th inst. this morning, in which you have asked me the reason of my not securing good marks in English in the Terminal Examination.Father, I am really sorry at my poor performance. But I was helpless. Two days before the English paper, I had slight fever, but the temperature there was 103°C on the examination day. Vomitting also started the previous day. I assure you I'll do far better this time.Please convey my regards to mother.
Your loving son,
Nitan.
(46) You are Girraj Mittal, residing at 1/189, Lawyers Colony, Gwalior. Write a letter to your mother to allow you to go to Agra to see the Taj after your annual examination.
1/189, Lawyers Colony, Gwalior.
18th April, 2008
My dear Mother,
I am well and wish you all very well. I got your letter two days back after a long interval.My annual examination will be over on 28.04.2008 and the result will be announced on 10.05.2008. I am sure to get a good position.The students of my class have decided to visit the historical buildings of Agra after the announcement of the result. I, too, am very eager to see the Taj. Therefore, I request you to allow me to go with my friends for two days only. That would give me a change after strenuous work for the examination.I am eagerly awaiting your permission.Kindly pay my regards to father and elder brother.
Your affectionate son, Girraj
(47) Write a letter to your sister requesting her to knit a sweater for you.
47/B-2, Akbar Road, Bilaspur
Novermber 10, 2008
My dear Didi,
I hope all of you are quite well at home just as I am here. How is it that you have forgotten your promise to be in correspondence with me. I know you are very busy with your books. But can't you spare even five minutes a month for your dear younger brother. I hope you will remember to write to me in future.The winter season is shortly coming. I have not even a single sweater to wear. I request my Didi to knit one, preferably of red colour, for me in a month.With regards to parents ,
Yours lovingly,
Rakesh
(48) Write an application to your Principal to arrange extra coaching classes in English and science as the class is very weak in these subjects.
ToThe Principal,
St. John's Inter College,Agra
Sir,
I am reading in class IX of your school. I am the monitor of the class. Our annual examination is very near. Our class is very weak in English and Science as is evident by the Half Yearly Examination result. Our English teacher was mostly on leave due to his ill health and as regards the Science teacher he is very busy in his thesis. So I request you on behalf of my class to arrange for extra coaching in these subjects as soon as possible.We shall be highly thankful to you for this act of your kindness.
Yours very obediently,
Roop Kishore Sharma
10th February, 2008
Class IXA
(49) Write an application to your Principal requesting him to change the section of your class.
To,

The Principal,
Gandhi Higher Secondary School,
Etawah.
Sir,
I am a student of class IX C in your school. My cousin reads in IXB. I will, therefore, request you to transfer my name to class IXB. This will make me easy to study and do the home work with my cousin. I shall be very grateful to you for this act of your kindness.Thanking you for the favour.
Yours obediently,
Shikha
(26) Write a letter reporting to the Inspector of Police that your younger brother has not returned from school, requesting him to trace the boy. Give full details about your brother.
From,
Sooraj Mal Bisara,
26A, Kamla Nagar,
New Delhi.
To
Inspector of Police,
Akbar Marg,
New Delhi.
Sir,
I am very sorry to report that my brother has not returned home from school. He went to school at 8 a.m. and has not returned yet.We tried hard to find him, but in vain. We have searched every nook and corner of the city, but could not find him.
My brother is 10 years old. His name is Manoj Bisaria. He reads in standard V at Hail Mary School, Indira Nagar, New Delhi. He is wearing a white shirt and blue pant. He has a black spot on the right side of his nose. His teacher says he left the school at 1.30 p.m. as usual. I think all these details will help you to trace my brother.
Thanking you in anticipation.
Yours faithfully,
Dated : 22-8-2008. Sooraj Mal Bisari
(27) Write a letter to the Municipal Chairman, complaining of the bad quality and inadequate supply of Municipal water in your town.
From,
Vivekanand Saraswat,
14, Phool Bagh,
Mandya.
To,
The Municipal Chairman,
Mandya.
Sir,
I submit the following for your personal prompt attention.
I think it is hightime that we expressed our discontent about the supply of water in the town. The population of the town has increased rapidly. It is nearly doubled of what it was a decade ago. But the Municipal water system is the same as it was when it was installed twenty years ago. The question has been presented before the Municipal Committee not once or twice but several times. But no concrete step has so far been taken.
The matter has now become so urgent that something must be done soon at any cost. Water supply is limited to one hour everyday in many parts of the town. It doesn't suffice even the kitchen needs. Moreover, as it is long since the filter-beds were cleaned the water supplied is awfully dirty and polluted. There is every likelihood for an epidemic to break out in the near future in the town.
You are requested to do the needful without any further delay.
Thanking you.
Yours faithfully,
Dated : 19th June, 2008 Vivekanand Saraswat
(28) You want to participate in a Quiz Programme conducted by the Doordarshan. Write a letter to the Station Director, Quiz Programmes, Doordarshan Kendra, Trivandrum, requesting him to give you a chance to take part in the weekly Quiz Programme in view of your all round interests.
From,
N.K. Mudaliar,
128, Chauhan Street,
Trivandrum.
To,
The Station Director,
Quiz Programmes,
Doordarshan Kendra,
Trivandrum.
Sir,
I watch regularly the Quiz Programmes telecast from your Kendra every Tuesday.The programmes are really well-planend and the participants are undoubtedly competent. I have a great desire to join the group that participates in the Quiz Progarammes.
My interests are multifarious and my studies centre round such subjects as History, Geography, Poliitcal Science, General Science, Current Topics and Sports. I have access to almost all the major games, the capitals of the world countries and their respective currencies. I am also well acquainted with the art forms of several countries. Besides, my knowledge of English is quite rich and I may be able to supplement and complement the programmes.
Hoping for an early and favourable reply.
Yours faithfully,
Dated : 23rd January, 2008 N.K. Mudaliar
(29) Write a letter to the Chief Educational Officer of your District requesting the upgrading of the Elementary School in your village.
M. Sambandam,
Narikudi, Nillakotai Taluk,
Madurai District,
May 5, 2008
To,
The Chief Educational Officer,
Madurai District,
Madura.
Respected Sir,
I wish to bring the following for your favourable consideration.
Our village Narikudi has only one Elementary School. After completing the course in this school, the pupils have to go to Batlagundu for continuing their studies. The distance is about five kilometres and the small children find it difficult to walk that distance. As a result there are many drop-outs.
I request for necessary steps to upgrade the Elementary School with a High School to enable the poor villlage students to continue their education in their own village.
Thanking you for a public cause.
Yours faithfully,
M. Sambandam
(30) Write a letter to the Sub-Divisional Officer, Tele-phones, Agra regarding frequent telephone disorders.
25, Jattoo Bazar,
Alamganj,
Agra
February 19, 2008.
To,
The Sub-Divisional Officer,
Telephones,
Agra.
Sir,
I have to bring to your kind notice that the telephones in our locality are often lying dead. This frustrates the objects of having a telephone connection. You may also realize the inconvenience we are confronted with in our business. Many times the complaints have been attended to but it mitigated the evil only temporarily.
You are requested to look into the matter personally and take effective measures to redress our grievances caused by repeated telephone disorders, for which the residents of this locality will feel highly obliged and thankful to you.
Yours faithfully,
X.Y.Z.
(31) Write an application to the Director of Education, Uttar Pradesh, Allahabad for the post for an accountant. State that you read the advertisement in the Northern India Patrika.
To,
The Director of Education,
Uttar Pradesh,
Allahabad.
Sir,
With reference to your advertisement in the Northern India Patrika’ dated 20th March, 2008 for the post of an Accountant, I am pleased to offer myself as a candidate for the same. Given below is my Bio-data for your benign perusal and consideration.
1. Name : Sushil Kumar Joshi
2. Father's Name : Kunwar Bahadur Joshi
3. Date of Birth : 7th May, 1982.
4. Postal Address : A-24, Ram Nagar Colony, Beharipura, Bareilly.
5. Educational Qualifications :
Sl. Name of Subjets Years Percent Div. Board or
No. Exam. of M.O. University
1. High Hindi, Eng., 2001 84% I U.P. Board
School Maths, S.S. Allahabad.
Commerce
2. Inter Hindi, Eng. 2003 86% I U.P. Board
Ecos. B.S., Distt. Allahabad.
Accountancy Accy.
3. B. Com. B.S. Ecos. 2006 82% I Dr. B.R.
Accountancy Ambedkar
& Auditing Univ., Agra
6. Extra Qualification : Well-versed in Urdu.
7. Co-curricular Activities :
(i) Captain, College Football Team.
(ii) Secretary, College Union.
8. Experience : Have worked as an accountant in a Private Ltd. Co.
If I am given an opportunity to work in your office, I shall do my best to discharge my duties sincerely and studiously to the entire satisfaction of my superiors and co-ordiality with my colleagues. Hoping to be favoured and given a chance to serve.
Yours faithfully,
March 24, 2008 Sushil Kumar Joshi
(32) Write a letter to the Station Director, All India Radio, Chennai, about a Radio lesson you have heard.
S. Raghunathan,
X Std. C.
M.C. Higher Sec. School,
Madurai,
24.04.2008.
To,
The Station Director,
All India Radio,
Chennai.
Dear Sir,
Last week I heard the Radio lesson broadcast from Chennai about paper-making. The lesson was interesting throughout. The various processes in the manufacture of paper were clearly explained I felt as if I was in the factory and saw the actual process. I could understand the lesson on paper-making after hearing the Radio lesson. It was very useful to the students of my standard.
I look forward to such lessons eagerly in the near future.
Yours sincerely.
S. Raghunathan
(33) Write a letter to the General Manager, Delhi Trans-port Corporation, complaining against the misbehaviour of a bus conductor.
10, Chandni Chowk
Delhi.
Dated : 18.06.2008
To,
The General Manager,
Delhi Transport Corp.,
New Delhi.
Sir,
I regret to complain about the unmainly behaviour of a bus conductor.
The incident happened on the 15th of this month.
I happened to travel by bus No. 24 at 8.40 a.m. on 15.06.2008 from Patel Nagar to Karol Bagh.The conductor was busy in reading some book, most probably a novel. He would not listen to my request for issuing me a ticket. When I persisted for it, he looked angrily at me. I gave him a ten-rupee note and he in his turn gave me a ticket. But he did not give the balance saying that he did not have any. In fact, he had a lot of it with him and when I pointed out this fact, he spoke to me rudely. I wanted to note a complaint of it in his complaint book, he turned a deaf ear to it.
I hope you would call an explanation from him as to why he was so rude to me and for being negligent towards his duty. I am sure you would favour me with a rejoinder.
Yours faithfully,
Ram Kumar Jindal
(34) Write a letter to the editor of a newspaper regarding the bad quality of milk supplied by the Govt. Milk Plant of your city.
4647, Gali Paswan,
Charkhewalan Chowk,
Delhi.
December 10, 2008
To,
The Editor,
The Hindustan Times,
New Delhi,
Dear Sir,
I wish to lodge a protest against the supply of adulterated milk by the Delhi Milk Scheme, through the columns of your revered newspaper. It pains me to state that the milk supplied is often unfit for human consumption. It is collected from remote villages and then leisurely processed. It is further made inferior in quality by toning it.
What a pity, there are frequent complaints of flies and insects in the milk bottles. It shows the milk plant is not regularly cleaned and its sanitation is awfully neglected. Besides irregular and impenetrable delivery of milk further adds to the inconvenience of school-going children.
The authorities should set things in order and bring the negligent staff to book.
Yours truly,
Raj Mohan Gupta
(35) A letter of enquiry to a railway official.
Delhi Public School
Harrison Road,
New Delhi.
November 30, 2008
To,
The Office Superintendent,
Northern Railway Headquarters,
New Delhi.
Sir,
A party of 75 students and 5 teachers of this school desire to go on an educational tour next month, during the Christmas holidays, to south India. We intend to start on 24th December, 2008. We would like to hire a railway bogie for this purpose. Kindly supply us the following information within ten days of the receipt of this letter and oblige.
1. Your charges for the full bogie at students' concession rates.
2. Would cooking in the bogie be permissible ? If so on what conditions ?
3. Formalities to be complied with by us.
Yours faithfully,
Laxmi Kant Vaish,
Class XII-A (Head boy)
(36) Write a letter to the editor of a leading newspaper about a stiff question paper.
A-26, Kamalganj,
Delhi.
18th March, 2008
To,
The Editor,
The Indian Express,
New Delhi.
Sir,
Please allow me a little space in your esteemed paper against the tough English Literature paper, set for the secondary examination this year.
The paper was not only very stiff but also greatly unexpected. Most of the examinees actually fainted after reading the paper. I fear to state that the paper setter did not seem to have taken even the care of studying the syllabus.
The passages for exposition were beyond the understanding of the students. The questions put on them were wide of the mark. The unseen passage was full of spelling mistakes and excessively difficult.
If the answer-books of this paper are not marked leniently, it would mar the future of hundreds of examinees.
We hope the examinees to be lenient in marking this paper.
Yours truly,
Man Mohan Singh
(37) Write a letter to the editor of a newspaper, complaining about the obscene cinema posters.
To,
The Editor,
The Tribune,
Ambala Cantt.
Dear Sir,
Time has come for the Government to take drastic steps to check the even increasing display of obscene cinema posters, which excite the sexual feelings in the onlookers. Formerly such posters pertained to foreign films only. But now the infection has spread to the Indian film producing companies also. They vie with one another in the issue of posters that openly exploit the sexual instincts of the public.
Obscene and sensational posters have the effect of rousing sexual desire, among the teen-agers prematurely. The semibare bosoms and the naked legs of the actress do not feral to bewitch and stir even mes above sixty. These posters are working havoc with the young and the old alike in our country. We have orthodox standards of morality. We cannot allow the display of amorous cinema posters in our bazaars and streets. They are a grave danger to the morals of our growing boys and girls.
Mr. Editor, you will be doing real service if you start a campaign against the open display of obscene cinema posters.
Yours faithfully,
Abtar Krishna Kapur
13-A, Chah Zargaran,
August 18, 2008 Amritstar.
(38) Write a letter to a newspaper pointing out the urgent need of measures to check the fast growing population of this country.
To,
The Editor,
The Hindustan Times,
New Delhi.
Dear Sir,
Allow me to invite the attention of the Government of India to the urgent need of adopting ways and means to check the rate of speed at which the population of the country is increasing. It is increasing by leaps and bounds. People are superstitious and still believe that every birth is an act of God and not a human act. No sensible man will think and believe like this. To go on producing children blindly and thoughtlessly whether you can afford to feed, clothe and educate them or not, is an anti-social activity which must needs be curbed.
The latest census report is alarming. During the last decade, Indian’s population has gone up by 20%. Ours is a poor country where millions of people don't get two square meals a day and our standard of living is going down with the passage of time.
Check on population is urgently needed. The half-hearted use of contraceptives and founding of Family Planning Centres will not solve the problem. The adoption of more effective measures is the crying need of the hour. A more intensive campaigning is essential. Penalties and additional taxes may be imposed on those who produce more than two children.
The question is so important that we can no longer sleep over it. The problem of ever increasing population has to be solved at the earliest if India wants to live and live with dignity.
Yours faithfully,
Raghunath Kaura
49-C, Bagh Ramanand,
May 15, 2008 Amritsar.
(39) You have lost your brother who went to school but did not return. Make a report to the police, giving full particulars of the boy, his dress, appearance. etc.
29, Subhash Bazaar,
Delhi.
May 10, 2008
To,
The Police Inspector,
Lahori Gate,
Delhi.
Dear Sir,
My younger brother, Gaurav Dayal, a lad of fourteen, is missing. He left home to attend school, as usual, in the morning. It is now past seven, but he has not returned. We all feel worried to death. He generally returns home at 2 p.m. I have made enquiries at the Government Higher Secondary School where he is studying but the school authorities are unable to give any clue. His class teacher says that he left school as usual at 2 o’clock. One of his class fellows, however, says that he saw him towards the bus stand at about 5 p.m. with a man who appeared to be middle-aged and who wore a Khaki turban and had a long beard.
Gaurav Dayal is of a dark-complexion, with a block mole on the left side of nose and a small scar on his right cheek. He is about 5 ft. tall and has a slender body. He walks with his head straight. His name is tattoed on his right wrist. When seen last, he was wearing a Khaki hat, a white shirt and blue shorts. Please do your best to trace him and let me know as soon as you have anything to report.
I shall be glad to offer a reward of Rs. 500/- to any one who restores the boy safe and sound to me.
Yours faithfully,
Saran Das Seth
(40) A letter from an Indian firm to a foreign firm asking for agency for Radios.
18-B, Reliable Radio Co.,
Sadar Bazaar,
Agra.
June 24, 2008.
To,
Messrs Dietrich Radio Corporation,
Bonn (West Germany).
Dear Sirs,
We have seen a model of your radio, ‘Kodapa’ at the Industries Exhibition held recently in New Noida. We met your representative at the stall who told us that you have not passed on agency rights for the sale of the above named Radio in India to any firm so far. As dealers and manufacturers of radios for the last 25 years and with beautiful show-rooms at Sadar Bazaar and Sanjay Place, we are importing high class radios from the U.K. and the U.S.A. We are sole agents for the famous ‘Binaca’ and ‘University’ radios. Our total sale for these radios during the last five years comes to lacs of rupees. We are sure that if you are pleased to offer us the agency rights for your radios. We shall give you a good sale for the mutual benefit of both the parties.
In case you feel interested in pushing the sale of your radios in this country, let us know your terms and conditions in this connection. For our financial status, you may please enquire from the State Bank of India and the Union Bank of India, Sadar Bazaar, Agra
Assuring you of our fullest co-operation and honest dealings.
Yours faithfully,
Raja Ram Agrawal,
Managing Director.
(41) You were walking on a road in the evening. I taxi driver knocked down a child and sped away. You noted down the number of the taxi. Write a letter to the S.H.O. of the police station concerned making a report of the incident.
B-60, Peetampura,
New Delhi.
April 8, 2008
To,
The Station House Officer,
Police Station, Peetampura,
New Delhi-8
Sir,
I request you to register a report against the taxi driver who knocked down a child on Peetampura Road in front of Brahmisthali Apartment today at 10.30 a.m.
I was standing at the Peetampura bus stop, when a tax driver knocked down a school boy who was crossing the road. The driver sped away and would not stop. I noted the number of his taxi. It was DLT 432.
Fortunately, the child did not receive serious injuries. He was given first aid and was sent to his school. The child gave his name as Raj Narain Soni and his home address is 4/47, East Peetampura.
The driver was driving his taxi at a very high speed. I request you to trace the taxi driver and take action against him. If need be, I am prepared to appear as an eye witness.
Yours faithfully,
S.M. Juneja.
(42) Write a letter to the Regional Director of All India Radio asking for a certain record to be played as a request number.
A-29, Sikandra Road,
Opp. Pushpanjali Hospital,
Agra.
February 14, 2008.
To,
The Director,
All India Radio,
Akashwani Bhawan,
New Delhi.
Sir,
I am a regular listener of Listners' Request Programme relayed every Wednesday from 9.30 p.m. to 10.30 p.m. I seldom miss the programme, because I like it very much. May I request you to play the following record for me next week ?
Film : Toofan Aur Diya
Singer : Manna Dey
Music : Vasant Desai
First Line of the song : “Yeh kahani hai diya aur toofan ki.”
I am making this requset for the first time. I hope you will not disappoint me.
I will be eagerly waiting for my favourite song on coming Wednesday.
Thanking you.
Yours faithfully,
Sarita Barara
(43) Write a letter to the editor of a neswspaper showing concern at the increasing number of road accidents.
F/104, Kamla Nagar,
Agra.
11th October, 2008.
To,
The Editor,
The Hindustan Times,
New Delhi.
Sir,
It is indeed very sad to read of road accidents almost everyday. Many unfortunate people die in these accidents and many others lose their limbs. The matter becomes all the more tragic when we realize that most of these people could be saved if the road users were a little more careful.
I want to appeal to truck drivers and the drivers of other vehicles to care more for safety than for speed. A little negligence can result in tragedy while a little carefulness can avert it. Let us take a vow that we would avoid it and be very cautious in future.
Yours faithfully,
Shanti Swarup Nagar.
(44) Write a letter to the Editor of a newspaper about the need of better transport facilities in Delhi.
To,
The Editor
The Indian Express,
New Delhi.
Sir,
In spite of frequent protests from the public, the authorities have taken hardly any concrete step to improve the transport facilities in the capital. The number of buses is insufficient to meet the demands of the rising number of passengers.
There are mile long queues at bus stops during peak hours. Passengers have to wait for hours to travel from one place to another.
The sheds at the bus stops are built in such a way that they protect the passengers neither from the heat of the sun nor from rain. In summer passengers do not get even drinking water near bus stops.
The buses are over-crowded so that ladies and children find it hard to get into a bus. Sometimes the rude and inhuman behaviour of a bus conductor makes the situation still worse.
Would the authorities do something to improve the transport system even at this late stage or would like to wait for an agitation.
Yours faithfully,
Laxmi Kant Rana.
20, Gali Paswan,
July 9, 2008 Delhi-6
(45) There is a public library in your locality. It remains closed on Sundays and other holdiays. Write a letter too the librarian requesting him to open the library on holidays also.
15, Seth Gali,
Lal Kurti,
Meerut.
June 20, 2008.
To,
The Librarian,
Nagar Public Library,
Nehru Nagar,
Meerut.
Sir,
I am a regular visitor to your library. It is highly beneficial for the residents of our locality. I want to make a suggestion which will further add to its utility. We shall feel highly indebted to you, if you please open the library on Sundays and other holidays as well.
All the students as also the teachers can devote more time in the library on Sundays and holidays. Shopkeepers and the office-goers are also free on these days. On working days, tired as they are, they are not in a mood to visit the library in the evening. In case you open the library on Sundays and other holidays it will benefit such workers.
I hope my suggestion will appeal to you.
Yours faithfully,
Bal Kishan Goel
(46) Write a letter to the Police Officer of your town reporting a fight in your street.
425, Vinay Nagar,
New Delhi.
April 28, 2008
To,
The Police Inspector,
Rajindar Nagar,
New Delhi.
Sir,
Respectfully I beg to report that a serious fight took place in our Ward, which resulted into serious injuries to two dozen people. The cause of the fight is said to be the scarcity of water in the area. Many women assembled at the water-tap. Each one of them wanted to have her turn first of all. Two women Kamla and Sarla were so anxious to have their turn before others that while placing their pitchers under the tap, they cracked. At this first of all their wordy-war started. Many other women tried to stop them from doing so, but in vain. The matter got worsened. The result was that the relatives of each party received the news and reached the place of action with rods and heavy sticks. Many people assembled there and tried to dissuade both the parties from indulging into the folly, but their efforts ended in smoke. Rods, sticks and brick-bats were used with great freedom. About two dozen people were injured and ten of them seriously. Luckily Mr. Radhey Lal, the M.L.A. of the area reached there and intervened. In this way the fight was brought to an end.
In order to maintain peace and order in the area, the authorities are requested to investigate into the matter and bring the culprits to book soon.
Thanking you in anticipation.
Yours faithfully,
Narendra Kumar Munjal.
Assignment
(1) Write a letter to the Premier Hosiery Works Ltd., Ludhiana asking them for an agency of their goods for your district.
(2) Write a letter from Messrs Murlidhar Mohanlal, 489, Fort Mumbai to Messrs Karimbhoy Rahimbhoy, 23, Colonalganj, Kanpur, apologizing for the omission of crediting them for the goods returned by them.
(3) M/s Baquar & Sons, Tailors and Drapers, change their place of business to more suitable quarters on account of increase in busienss. Draft the necessary circular letter.
(4) Messrs Frones & Swinson, London sent to you an enquiry regarding the financial stability and business reputation of Messrs Grey & Co., Chennai. Write a favourable reply to them.
(5) Write an application to the Personnel Officer, Upper Ganges Mills, Soohara, Bijnor for the post of a routine clerk, say that you have read his advertisement in the Indian Express, New Delhi in the issue of January 15, 2008.
(6) Write an application to the Principal of your college informing him that due to the mischief of the contractor’s man, the bell and the seat cover of your new cycle were stolen on a particular day/date and that you should be paid compensation for the loss by the contractor.
(7) Suppose you are Ram Gopal Yadav. Your friend Manohar Misra has received a champion trophy in the school. Write a letter of congratulation to him.
(8) Write a letter to the editor of a newspaper, protesting against the street noises.
(9) Write an application to the manager, Geoffery Manners, Kolkata-27 for a clerical post advertised in a newspaper.
(10) Write a letter to the Police Commissioner, requesting him to take necessary steps to put an end to the noise-nuisance during the festivals.
(11) Write an application to the Collector of your District for the job of a clerk-cum-typist.
(12) Write a letter to a sports goods dealer ordering some articles for playing indoor games.
(13) Write a letter to the Police Superintendent of your District requesting him to check the anti-social element operating in your town.
(14) You have come to know from an advertisement in the Hindustan Times that the post of a mechanic is lying vacant in ‘Hind Lamp Works’, Shikohabad. Write an application to the general manager to appoint you on the post, stating your qualifications and experience.
(15) Write a letter to the Chief Medical Officer of your district informnig him that smallpox is breaking out in your town. Request him to take immediate steps to nip the evil in the bud.
IV. Official Correspondence
(1) Write a letter to some officer for a job of a clerk in his office.
To,
The Executive Officer,
Municipal Committee,
Lyallpur.
Sir,
With reference to your advertisement in the ‘Tribune’ of the 17th instant, for the post of a clerk. I beg to offer myself as a candidate for the same. As regards my qualifications, I beg to state as follows:
(1) I am a graduate of the Punjab University and passed my B.A. in II division.
(2) I have worked as a clerk for six months in the office of the Walkart Bros., Ambala.
(3) I know type-writing also and can type at the speed of 50 words per minute in English and 40 words per minute in Hindi.
(4) While at college I have been a very active member of the college sports union.
I shall leave no stone unturned, if I am appointed, in giving satisfaction to my superiors.
Thanking you in anticipation.
Yours faithfully,
Shyam Lal
26, Mahavir Road,
Lyallpur
28th Sept., 2008
(2) Write a letter from one official to another official.
From
The Deputy Commissioner,
Amritsar.
To,
The President,
I, therefore, feel that a town with such a great population should have a District Board Dispensary. I may also mention here that I had consulted the President of the town committee, Kharar, who also agrees with me. He has also agreed to contribute to you Rs. 15,000/- annually towards the expenditure of the Dispensary.
The dispensary should be opened somewhere near the schools, so that boys may not feel inconvenience.
Yours faithfully,
............................
District Inspector of Schools,
Ambala.
Municipal Corporation
Amritsar.
No. 920 R.T. Dated : 22nd July, 2008
Sir,
With reference to your letter No. 816-R.T. dated 8th July, 2008, I have the honour to say that the proposal put forth by you is not accepted. You are, therefore, hereby directed to revise your proposal in the light of the instructions contained in this ofice memo No. 616-R.T. dated 29th May, 2008.
Yours faithfully,
............................
Deputy Commissioner,
Amritsar.
(3) Write an official letter from the District Inspector of Schools to the President, District Board for opening a D.B. Dispensary.
From,
The District Inspector of Schools,
Ambala.
To,
The President,
District Board, Ambala
No. 815 S.T. Dated : 16th March, 2008
Subject : Opening a Distt. Board Dispensary at Kharar.
Sir,
With reference to your letter No. 1002-R, dated 10th March, 2008, on the above subject, I have to state that I have myself paid a visit to Ambala and inspected the different schools there. The most important ones are—Arya High School, Khalsa High School, Mission High School, a Jain Middle School, and a Girl Middle School.
The first four schools have got more than 600 boys in each and the last two about 800 boys and girls in all. Thus the total number of students comes to more than three thousand and the population of the town is estimated to be about twelve thousand his designation. The complimentary close of such letters is ‘yours sincerely’ instead of ‘yours faithufully’.
A demi-official letter is written in the form of a personal letter on official busienss and in a friendly tone. It is written in the first person and is signed by the writer himself.
Endorsement
If the copy of a letter has to be sent to subordinate office either for information or for necessary action, or for sending a report, then on the lower part of that letter endorsement is given and the letter is sent for taking fascimile copies of it. In this way the exact subject-matter of the original letter of the senior offices reaches the lowest office of the department. Remember an endorsement is always made in the third person.
Specimen of Official Letters
An Official Letter
No. 323 VI-A dated Allahabad 15.07.2008.
From
T.N. Shukla, M.A., L.T., I.E.S.,
Inspector of Schools,
Allahabad Division,
Allahabad.
To,
Shri Hira Lal Khanna, M.Sc.,
Principal,
B.N.S.D. Inter College,
Kanpur.
Sir,
With reference to your letter No. V-123 of 9th inst. regarding the appointment of Mr. Ram Chand Varshney, I have to point out that no untrained hand can be employed as long as trained teachers are available. It is, therefore, regretted that the said appointment cannot be approved by the Department.
Yours faithfully,
..........................
For Inspector of Schools.
Specimen of Office Memo
No. Fin/B/17/207
Income Tax Officer,
Kanpur.
April 24, 2008.
With reference to his application dated 15th April, 2008, regarding his objection to the amount of income tax assessed, Ram Kumar Sharma is hereby informed to appeal to the higher authority in the matter.
By Order
G. Bhargava,
Head Assistant.
To,
Shri Ram Kumar Sharma,
Subzi Mandi,
Kanpur.
Specimen of Demi Official Letter
Office of the Inspector of Schools,
Allahabad Division,
Allahabad.
D.O. No. 223/A-4 Dated 18th August, 2008.
Dear Mr. Khanna,
With reference to your letter No. V-24 regarding the appointment of Shri Gopal Das Bansal, I am of opinion that the standing rules are against taking such a step. Shri Gopal Das Bansal is an untrained graduate. Please appoint a trained teacher.
Yours sincerely,
P.C. Kapoor.
Shri Raj Kumar Khanna,
........................................
.......................................
Allahabad.
Specimen of Endorsement
End. No. 84/XXIV/62 Ed/68 dated 18.10.2008 copy forwarded to the District Magistrate, Agra for information and necessary action.
Official Letters
Kinds : Official Letters can be divided into eleven kinds. Their names are :
(1) Letters (2) Memorandum (3) Endorsement (4) Circular (5) Reminder (6) Telegram (7) Demi Official Letters (8) Resolution (9) Notification (10) Communique (11) Despatch
From the examination point of view only the following are important.
(i) Letter (ii) Memorandum (iii) Demi-official letter (iv) Endorsement.
Essentials of a Good Letter
(1) Clearness—It menas that our thoughts must be so clearly expressed that there is no possibility of an ambiguity. The written letter must be such that it is understood at one readnig only.
(2) Conciseness—Conciseness requires that the letter must be as short as possible. One should write as one actually thinks, wishes or feels. A letter should not be regarded as an essay or piece of drama. There is no room for oratory or sentimental rhetoric in a letter.
(3) Completeness—In being concise, completeness should not be sacrificed. Each fact should be accurately stated.
(4) Courtesy—It is said that courtesy costs nothing. In writing a letter it should never be ignored. The persons addressed should be treated as gentlemen.
(5) Neatness—Neatness means that the letter should be neatly written or typed, nicely folded and placed in a proper-sized envelope.
(6) Effectiveness—It is essential in a business or an official letter. It means that the language used should be effective and convincing. The style and selection of words must impress the reader.
Structure of an Official Letter
Government of India
Education Department.
No. VII-37
From,
J.C. Mukherjee, I.A.S.
Secretary to the Govt. of India,
New Delhi.
To,
The Inspector of Schools,
Meerut Division,
Meerut.
Dated : New Delhi, 2nd May, 2008.
Sir,
I am directed to.
I have the honour to ____________________________________
__________________________________________________________
2. ______________________________________________________
______________________________________________________
______________________________________________________
3. ______________________________________________________
_______________________________________________________
· I have the honour to be,
· Sir/Madam,
· Your most obedient servant,
J.C. Mukherjee,
Secretary to the Govt. of India,
· Business Letters
Format for Writing Letters A business letter is a 
letter written in formal language, usually used when writing from one business organization to another, or for correspondence between such organizations and their customers, f letter will depend on the relationship between the parties concerned;

There are several formats for writing professional letters. There are two basic styles of letters: 
block form and indented form. The samples below will help you determine which style you prefer.


Block Form

Your NameAddressPhone NumberE-mail (optional)
Date
Name of ReceiverTitleCompany NameAddress
Dear __________:
When writing a letter using block form, no lines are indented. Include your name, address, and phone number where you can be contacted, as well as the date. You then include the name and address of the person you are sending the letter to.
With new paragraphs, just skip a line instead of indenting.
Add your phone number where you can be contacted in the last paragraph. If the receiver needs to use a relay service to call you, briefly explain that you are deaf/ hard-of-hearing and that s/he can call you through relay. Give the receiver his/her state relay number and explain that s/he will need to give the operator your number. Then give him/her your number. Sincerely,
Your Signature
Your NameYour Title
(5) Write a letter to the Manager of a Milk Project to open a Milk Booth in your locality.
R.S. Maheshwari,
56/8, State Bank Colony,
Madurai-16.
5th October, 2008
To,
The Manager,
Aavin,
Sathamanglam,
Madurai.
Dear Sir,
People living in our colony are getting milk from booth No. 12, which is nearly half a kilometre away. In our locality about two hundred milk sachets are sold both in the morning and in the evening.
Hence I request you on behalf of the residents of this colony to open a new milk booth in our colony to enable us to get milk without much strain. If a booth is opened, the sale of milk is likely to increase.
Yours truly,
R.S. Maheshwari
(6) Write a letter to a book-seller ordering some books.
Saran Das Maneeshi,
Monitor, Class XB,
Fatehabad Inter College,
Agra.
21st Nov, 2008
To,
M/s Sharma Book Depot,
Rampur Garden,
Bareilly
Dear Sirs,
Please send me the following books by V.P.P. within a week of the receipt of this letter :
(1) Pooja Essays and Letters-II
Book 2 by R.S. Chauhan 4 Copies.
(2) Pocket English
Hindi Dictionary by M.L. Agrawal 5 Copies
(3) H.S. English Grammar
by Dr. K.C. Jain 3 Copies
(4) World Atlas 2 Copies
Yours truly,
S.D. Maheshwari
(7) Letter placing an order.
12, Meston Road,
Kanpur.
11th March, 2008
Messrs Nanakji & Co.
Motilal Road,
Allahabad.
Dear Sirs,
Please send at an early date the following books per V.P. Post :
(1) 10 copies of Arithmetic by P.L. Gupta @ Rs. 32/- each.
(2) 5 copies of A Digest of General English for VII @ Rs. 18.50 each.
Yours faithfully,
Ram Das Juneja.
(8) Letter asking for quotation.
31, Hewett Road,
Lucknow.
20th February, 2008
Messrs Jai Ram Das Daulat Ram,
Hornby Road,
Mumbai.
Dear Sirs,
Will you kindly let us have as early as convenient your lowest quotation for 20 dozen baby tricycles of model 15 in your printed catalogue ?
We should require the delivery of half the number in 3 to 4 weeks from the date of the order and the remainder not later than 10th June next.
Expecting an early reply,
Yours faithfully,
X.Y.Z.
(9) Letter in reply to the following advertisement.
For sale—A three storeyed pucca building in Generalganj, Kanpur. Beautiful look, business centre, cheap.
For particulars apply to Box No. 215, Allahabad.
17, Chandni Chowk,
Delhi.
14, March, 2008
Box No. 215,
Allahabad
Dear Sir,
Will you please send us particulars of the buildnig advertised by you for sale in the Punjab Kesri of yesterday's date ? If possible, please send a plan of the building together with the lowest price fixed by you.
Yours faithfully,
Hirachand Manik Chand
(10) Write a letter to a book seller containing an order.
26, Bara Khamba Road,
New Delhi.
August 25, 2008
To,
Messrs Ratan Book Depot,
29, Raja ki Mandi,
Agra.
Dear Sirs,
We are in receipt of your letter containing your price-list and thank you for the same. Kindly supply as per V.P.P. the following books of the latest edition at an early date and oblige.
(1) New Approach to General English by
Tiwari & Agrawal 14 copies
(2) History of India by Dr. A.L. Srivastava 20 copies
(3) Hindi Sahitya Ka Itihas by Prof. G.R. Dube 16 copies
(4) Important Essays and Letters for H.S. Classes by
Dr. P.C. Chopra. 15 copies
These books should reach us not later than 7th proximo, since students have started preparing for the Terminal Examination and they are pressing for these books.
Yours faithfully,
For Students Book Depot
..................
Manager
(11) From a Merchant to a Store-Keeper.
F-3, Kinari Bazaar,
Agra.
October 7, 2008
To,
Messrs Fancy Electric Store
Clock Tower,
Etawah.
Dear Sirs,
Enclosed herewith please find a complete list of electric goods which, being our own manufacture, we can guarantee to be of the best quality. We have marked down the prices so low that we cannot offer better terms than cash with order or on delivery.
Trusting you will favour us with an order.
We are, 
Yours faithfully,
Enc.: List Subhash & Co.
(12) From a Store-keeper to a Merchant.
Clock Tower,
Etawah.
October 11, 2008
Messrs Subhash & Co.
F-3, Kinari Bazaar,
Agra.
Dear Sirs,
Your favour of 7th instant to hand with prices and terms which are entirely satisfactory. I enclose an order for such goods as I need at present and will order from time to time as occasion demands. I prefer this plan as I am better able to ascertain what goods are most called for, and also to settle my bills promptly as they fall due.
I hope you will forward the goods per Frontier Mail without delay as I find already a demand for those I am now ordering.
Yours faithfully,
For Fancy Electric Store,
............
Enc.: Order Manager.
(13) From a Merchant to a Manufacturing Company requesting favourable terms.
Rajendra Bros.
Sadar Bazaar,
Agra.
March 7, 2008
Messrs Hindustan Electricals,
Shikohabad.
Dear Sirs,
In reply to your letter of the 24th ultimo, we find that the terms offered by you in regard to general order are not as easy for us to fill as we anticipated when we ordered them. We experience great difficulty in selling the goods to our regular list of customers. They complain of exceptionally low prices of goods offered by other firms.
Your draft will be duly honoured by us under all circumstances but we respectfully request that owing to slump in the market the original offer of 60 days be, hereafter, extended to three months.
We would add that both the Delhi firms to whom we referred you in our previous letter allow us three months on all our purchases and we hope you will not hesitate to extend to us the same an advantages.
Awaiting an early reply.
We are, Yours faithfully,
For Rajendra Bros.,
..............
Partner.
(14) From a retailer to a wholesaler placing an order.
23, Hospital Road,
Agra.
June 20, 2008
Messrs Popular Stationery Mart,
Kinari Bazaar,
New Delhi.
Dear Sirs,
I am in receipt of your letter of the 12th instant, enclosing account for Rs. 1,250/- for goods supplied to us. Before sending you a cheque for the amount, I should like to remind you that you have allowed no discount as you have done on all previous accounts.
As your goods suit our customers, I will request you to send us at the earliest six dozen boxes of H.B. pencils, six dozen boxes of India rubber squares (medium size), eight bundles of black pen-holders and six dozen boxes of pointed pens. We shall be wanting envelopes and invitation cards, but I will telephone you in a day or two as to the quality and quantity we require.
The science practical note-books which I ordered last week, and which you said you would send us by Saturday, have not yet arrived. We hope you will send them at the earliest possible moment, as we have very urgent orders for them. If you can't send us the whole quantity, I ordered, perhaps you would be able to send us four or five dozen, as we have praised to several customers for tomorrow.
Thanking you for an early compliance.
Yours faithfully,
Raj Kumar Verma
Raj Stationery House,
Agra.
(15) Letters of Enquiry
Bara Bazaar,
Mathura.
15-4-2008
Messrs Shyamlal Kashinath,
12, Civil Lines,
Delhi.
Dear Sirs,
We shall feel obliged if you send your lowest quotations for the following :
Printed Fine Sarees
Printed Bed Sheets size 5' × 7'
Printed Table Cloth size 3' × 5'
We can give you big orders if your stuff and terms suit us. Payment will be made within 40 days from the date of arrival of goods.
Trusting this will receive your early attention.
We are,
Yours faithfully,
Sohanlal & Sons
(16) Letter Containing an Order
26, Bara Khamba Road,
New Delhi.
April 28, 2008
Messrs Motilal & Bros.
Kinari Bazaar,
Agra.
Dear Sirs,
We are in receipt of your letter of the 20th inst. containing price list and samples and shall be glad if you please supply us by passenger train, as early as possible, the following :
500 Table cloth size 3' × 5' @ Rs. 65 each.
300 Bed Sheets size 5' × 7' @ Rs. 180 each.
200 Printed Sarees @ Rs. 125 each.
These goods should reach us not later than 18th proximo. As to the amount of the invoice, please draw on us a bill at 45 days from the date of invoice and forward it through Kanara Bank, Sadar Bazaar, New Delhi. As regards our business stability you may refer to Messrs Gupta Bros., Hospital Road, Agra.
Yours faithfully,
For Radhey Lal Kedarnath.
Radhey Lal,
Partner
(17) Letter of Advice
Hospital Road,
Aligarh.
June 16, 2008.
Messrs Prabhu Dayal Babu Lal,
Johri Bazaar,
Agra.
Dear Sirs,
With reference to your valued order No. 30/B-5 of the 8th inst. we have forwarded to you per passenger train the required goods in your order today.
Enclosed herewith you will find an invoice for Rs. 4,625/-. We have drawn on you for the amount at 30 days from the date of the invoice. We have forwarded the R/R through Allahabad Bank Ltd. and it shall be handed over to you on your accepting our draft.
We trust in future also we shall be favoured with your repeated orders, which will receive our most careful attention.
Thanking you.
Yours faithfully,
Encl. : One Hotilal Ramlal
(18) Circular Letter announcing change of name
21, Hornby Road,
Mumbai.
July 15, 2008.
Messrs...................
................................
................................
Dear Sirs,
We beg to inform you that a change in our firm's name has been necessitated owing to the entrance of Shri Kanhaya Lal Sharma, M.Com. in our firm. From August, 2008 all our letters and documents should be addressed to us in the name of Radha Raman Kanhaya Lal & Co.
We thank you for your past confidence and trust to be favoured with your increasing orders. We assure you there will be no change in our business facilities in future.
Yours faithfully,
Radha Raman & Co.
(19) Write a letter to the Manager of Central Bank of India of your town for a loan under ‘The Self-employment Scheme’.
Shri Govind Sadan,
21, Purana Bazaar,
Firozabad.
24 April, 2008
To,
The Manager,
The Central Bank of India,
Katra Bazaar,
Firozabad.
Subject : A Request for Loan under ‘The Self-Employment Scheme’.
Sir,
I have come to know from reliable sources that you grant loans to educated unemployed youths under the Government ‘Self-employment Scheme’.
I am a permanent resident of this town and have taken a diploma in Electrical Engineering. I wish to start a shop-cum-workswhop for selling and repairing electronics.
I, therefore, request you to advance me a loan of Rs.50,000/- only so that I may make myself self-employed. I shall, of course, complete all the necessary formalities in this connection.
Necessary certificates are enclosed herewith for your perusal.
Hoping for kind consideration.
Yours faithfully,
Jyoti Prasad Arora
(20) Write a letter to M/s Shree Krishna Book-sellers & Publishers, Raja-ki-Mandi, Agra enquiring about the prices of a few books you need, in the capacity of the Manager, Students’ Co-operative Store', Marwar Inter College, Gorakhpur.
The Students’ Co-operative Store
Marwar Inter College,
Gorakhpur.
June 12, 2008
Messrs Shree Krishna Book-sellers & Publishers,
Raja-ki-Mandi,
Agra.
Dear Sirs,
You will be pleased to know that we have a co-operative store for the benefit of our students. We shall, therefore, be highly obliged if you let us know the concessional prices of the undermentioned books at an early date as the new session is beginning next month.
(1) Pooja Essays for Intermediate Students.
(2) High School Letters & Applications by M.L. Agarwal.
(3) Ratan Delight of General English.
(4) H.S. Hindi Vyakarana by J.P. Tiwari.
Kindly let us also know your terms regarding payment, discount and delivery.
With thanks.
Yours faithfully,
Ram Ratan Dube
Manager,
Students’ Co-operative Store.
(21) A Letter of Complaint
Modern Cloth Store,
Sanjaya Market,
Etawah.
April 15, 2008
Messrs Mahavir Prasad & Sons,
Wholesale Dealers in Cloth,
Colonelganj,
Kanpur.
Dear Sirs,
We thank you for your consignment of 30-3-2008, but we are sorry to inform you that a large number of pieces of Gwalior suiting were not in conformity with the samples shown to us by your agent. They are definitely of inferior quality.
You are requested to send your agent Shri Janki Prasad Gupta, who showed us the samples and booked our order to set the matter right.
Expecting an early action into the matter since the marriage season is fast approaching.
Yours faithfully,
R. D. Vyas
Prop. Modern Cloth Stores.
(22) Write a letter to a dealer in sports goods ordering some sports articles.
K.N. Parihar.
Games Superintendent,
Holy Public School,
Atrauli.
15.08.2008
M/s Sethi & Sons,
Sadar Bazaar,
Agra.
Dear Sirs,
Please send us the following sports articles by Railway Parcel and the R/R by V.P.P.
(1) Cricket Bats No. 5 One dozen
(2) Cricket Balls Two dozen
(3) Volley Ball Full Size Five
(4) Tennis Balls Two Dozen
Please see that the material supplied is new and durable.
Thanking you,
Yours faithfully,
K.N. Parihar
Games Supdt.
(23) Cancelling an order for undue delay in compliance.
Munnalal Sonpal
Belanganj,
Agra-3.
25th May, 2008
Messrs Ganpat Sales Corporation,
58, Hazratganj,
Lucknow.
Dear Sirs,
We regret to inform you that you have not yet supplied us the goods ordered by us in our order no. 216 dated 2.4.2008 in spite of our two reminders of 22nd ultimo and 10th inst. We would, therefore, request you to cancel our aforesaid order since we have had to turn back our customers and as such there is no need of the goods of the above order.
Thanking you,
Yours faithfully,
For Munnalal Sonpal
(24) Write a circular letter on behalf of Messrs Vijay Kumar Sita Ram, wholesale dealers in cloth, Moti Bazaar, Hathras intimating the dismissal of their travelling agent named Janki Nath Mehta.
25, Moti Bazaar,
Hathras
20th October, 2008.
.................................
.................................
.................................
Dear Sirs,
This is to inform you that Shri Janki Nath Mehta, who has been our Travelling Agent for the last ten years in your district, has ceased to be in our service with effect from the fifteenth of this month. You are, therefore, requested to note that from today onwards we shall not be held responsible for any receipt issued or any transaction made by him on our behalf.
Yours faithfully,
Vijay Kumar (Partner)
For Vijay Kumar Sita Ram.
(25) Specimen of a letter demanding trade reference.
Star Paper Mills Limited
Marketing Office
Phones : 011–23701300 Express Building,
011–23701309 9–10, Bahadur Shah Marg,
Ref. No. R/20/2008 New Delhi–110 002
17th July, 2008.
The Proprietor,
Hindustan Paper Agency
217, Seth Gali,
Agra- 282 003
Dear Sir,
Subject : Trade Reference.
We thank you for your order No. 147 of the 10th instant.
You have requested us to supply goods to you on 60 days' credit. As it is your first order with us, we would like to have trade reference from you, as per our business routine, before supplying goods on credit to you. Hence, you are requested to kindly let us know the names and addresses of two firms with whom you are having business relations. We request you not to mind furnishing us the desired refernces at an early date to enable us to execute your esteemed order.
Regretting for the inconvenience caused to you, we assure you of our best services to you at all times.
Thanking you,
Yours faithfully,
For Star Paper Mills Ltd.
V.K. Agnihotri,
Secretary.
(26) Letter Supplying Trade Reference
Hindustan Paper Agency
Dealers in Printing & Packing Paper.
Phones : 2462531, 2461337 217, Seth Gali,
Fax : 0562-2462531 Agra- 282 003
E-mail : hpaagr@hotmail.com. 26th July, 2008
Ref. No. 0/42/2008
Messrs Star Paper Mills Ltd.
Express Building.
9-10, Bahadur Shah Marg,
New Delhi–110 002
Subject : Giving Trade Reference.
Dear Sirs,
With reference to your letter No. R/20/2008 dated 17thJuly, 2008, we have to inform you that at the time of placing our order with you, we were under the impression that you must be familiar with our firm. We have been trading for the last two decades and are lucky to have the patronage of several renowned firms of Uttar Pradesh and Delhi. Hence, we did not consider it necessary to provide you any name for trade reference in our letter containing our order.
Now, as desired by you we feel pleasure in referring you to the following two names, with whom we have very good business relations for years. We are sure they would satisfy you about our financial position and business establishment.
(a) Messrs Popular Paper Mart, Chandni Chowk, Delhi.
(2) Union Bank of India, Kinari Bazaar, New Delhi.
Yours faithfully,
For Hindustan Paper Agency,
Love Kumar Varshney
Proprietor
(27) Enquiry regarding financial position.
Confidential
Star Paper Mills Ltd.
9-10, Bahadur Shah Marg,
New Delhi.
12th August, 2008.
Messrs Popular Paper Mart,
Chandni Chowk,
Delhi.
Ref. No. R/2/20/2008
Dear Sirs,
Messrs Hindustan Paper Agency, 217, Seth Gali, Agra have placed with us last month an order for goods worth Rs. 25,000/- and have requested us to send goods to them on 60 days' credit. Since this is their first order and we are totally ignorant of their financial status, we request you kindly to favour us with your frank opinion regarding their financial position, as they have given us your name by way of trade reference.
We assure you that your opinion about them will be kept strictly confidential. We also assure you of our similar services to you as and when an occasion arises to that effect.
Thanking you,
Yours faithfully,
For Star Paper Mills,
V. K. Agnihotri.
Secretary.
(28) Reply (favourable).
Confidential
Popular Paper Mart
Chandni Chowk,
Delhi,
August 21, 2008.
Ref. No. 2196
Messrs Star Paper Mills Ltd.,
9-10, Bahadur Shah Marg,
New Delhi.
Subject : Trade Reference.
Dear Sirs,
We have received your letter No........... dated.............., regarding Messrs Hindustan Paper Agency of Seth Gali, Agra. In reply we have to inform you that they are a reputed firm of Agra. We have business relations with them for the last ten years and at no occasion have we faced any difficulty or irregularity regarding payments from them. During business season, we have supplied them goods worth even fifty thousand rupees at a time on two months' credit. They have always paid us in time. We think their own trade turnover is in seven figures.
We hope this would serve your purpose.
Yours faithfully,
For Popular Paper Mart.
(29) Reply (Unfavourable)
Dear Sirs,
We are in receipt of your letter No..........dated................and have noted the contents carefully. In reply we frankly inform you that the party referred to in your letter is not very reputed in our opinion. They were very prompt in making payments formerly, but payments from them for the last two years have become very irregular so much so that we have now stopped our supplies to them. We understand some parties have even filed suits against them for payment.
We hope this information will serve your purpose and you would keep it upto you.
Thanking you.
Yours faithfully,
For Popular Paper Mart,
.....................
(30) Letter introducing a Sales Representative
Bansiram & Sons.
Hospital Road,
Agra.
Dated..............
Ref. No.............................
Messrs Atma Ram & Sons
Bilaspur.
Dear Sirs,
We feel pleasure in introducing Mr. Sunderlal Gupta, the bearer of this letter, as our new representative to work in eastern Madhya Pradesh.
Mr. Sunderlal Gupta is a commerce graduate from Agra University. He is a youngman of 35 possessing a very good moral. He is honest, sincere and trustworthy. He has worked as sales representative with Mukerjee & Co., who have reluctantly discharged him from service. They have spoken highly of his work and conduct in their certificate to him. He is on our first assignment to work in your area and we hope he would do justice to his work.
He is coming to your town for the first time and may very probably need some assistance from you which we hope you will very kindly render him. We shall be personally obliged to you for your assistance to him and hold ourselves responsible for any financial involvement with him.
Thanking you.
Yours faithfully,
For Bansi Ram & Sons.
....................................
(31) Letter regarding settlement of accounts.
From
Varshney Scientific Apparatus Co. Ltd.,
M.K. Gandhi Road,
Agra- 25-11-2008.
To,
The Registrar,
B.R. Ambedkar University,
Gorakhpur.
Ref. No. 242/7A/2008.
Subject : Settlement of Accounts.
Dear Sir,
Some scientific instruments were supplied to your university by us in compliance of your order dated 9.3.2008. The total bill came to Rs. 2,55,400, out of which the University has paid upto this day only Rs. 1,50,000/-. The balance of Rs. 1,05,400 has been outstanding for more than six months.
You are, therefore, requested to look personally into the matter and see that the balance of our Bill viz. Rs. 1,05,400/- is paid within a fortnight of the receipt of this letter and the account is finally settled.
Thanking you.
Yours faithfully,
Natthi Lal Varshney
For Scientific Apparatus Co. Ltd.
(32) Letter demanding overdue payment of a Dunning Letter.
From
Messrs Janki Das Govind Ram,
F/124, Daryaganj,
New Delhi.
Dated : 6th February, 2008
To,
M/s Ghan Shyam Das Bulaki Ram,
Rampur Garden,
Bareilly.
Ref. No. 302/OP/2007-08
Subject : Reminder for overdue payment.
Dear Sirs,
We beg to remind you for the third time about the non-payment of our Bill dated 10-4-2007. We regret to note that you have not even acknowledged our previous letters much less of squaring the long outstanding account. Please note that this is our ultimate reminder to you. In case the payment is not received by the end of this month, we shall be reluctantly compelled to hand over the matter to our legal advisor.
We firmly hope to receive the payment within the stipulated time and not be forced to take legal action against you at your cost.
Thanking you.
Yours faithfully,
For Janki Das Govind Ram,
Govind Ram
Partner
(33) Reply to the above
Dated : 12.2.2008
From
M/s Ghan Shyam Das Bulaki Ram,
Rampur Garden,
Bareilly.
To,
M/s Janki Das Govind Ram,
F/124, Daryaganj,
New Delhi.
Ref. No. 126/A/C/2007–08
Subject : Overdue payment.
Dear Sirs,
We are in receipt of your letter of the 6th inst and feel sorry for the overdue payment of your bill. You will be sorry to note that our firm had fallen into a financial crisis owing to the mischief caused by our cashier who is facing a case of embezzlement at present. Luckily our firm is now gradually recovering.
We would request you to accommodate us for one month more and assure to make full and final payment of your bill on priority basis by 20th proximo
Regretting the inconvenience caused to you,
Yours faithfully,
Bulaki Ram
For Ghan Shyam Das Bulaki Ram
(34) Letter of claim for damages.
From
M/s Gopal Furniture Pvt. Ltd.
Shyamatganj,
Bareilly.
Dated : 18-05-2008
To,
The Superintendent of Claims,
Northern Railway.
New Delhi.
Ref.No. 75/Claims/2008
Subject : Claim for Damages.
Dear Sir,
A large consignemnt of school furniture—chairs, desks, benches etc. was booked by us from Haldwani by Northern Railway. When we went to take delivery of the aforesaid consignment, we noticed several chairs and desks badly broken or damaged. This damage was apparently caused by careless handling of the same by the coolies at the time of loading and unloading the furniture. The responsibility of the loss caused to us exclusively rests with the Railway staff. The loss caused to us is approximately twelve thousand rupees. Consequently we lodge herewith our claim for damages worth Rs. 12,000/- and request you to make an early enquiry on the spot and pass our claim for the said amount for early payment.
Thanking you in anticipation.
Yours faithfully,
Gopal Das Agrawal
For Gopal Furniture Pvt. Ltd.
(1) Write a letter to the editor of a newspaper making suggestion how the present government can effectively solve the problems India is at present beset with.
Editor,
The Times of India,
New Delhi.
Sir,
The way the things are going on present day society in India is a cause of deep concern to all right thinking people. It is indeed a sad irony that after the passage of about six decades since independence, the nation finds itself caught in the grip of terrorism and extremism. It is during the last three years that this problem has taken a worse turn. It is sadder to note that innocent lives have been the target of the well-trained terrorists.
Effective and stern measures are to be taken in order to salvage the situation otherwise an emotionally weak country will also become politically and militarily weak, resulting in the unwatned interest of the other countries in us. Our freedom itself would be put in jeopardy if the government does not put in all that it has at its disposal. The brutal broad day light murder of some prominent leaders of Uttar Pradesh has left the country stunned.
The whole approach towards this increasing problem needs a thorough and major operation. The Govt. must first of all, instil confidence among the common men who have been badly and severely affected by the problem. This can be done with the active help and co-operation of people themselves. Each mohalla or colony should form a peace committee. Secondly, people must be trained and armed to patrol their areas at nights. This will not only be a positive approach towards restoration of peace but also relieve the heavily burdened police force. Thirdly, the Govt. must see to it that rumours do not disturb the peace of society. Fourthly, the major installations and establishments in the country should be given round-the-clock vigil. Fifthly, whenever an untoward incident occurs, the administration must deal with the same with a heavy hand. Lastly, an atmosphere must be created against terrorism and extremism with the help of press, radio, T.V. and other Govt. media.
It is my humble submission that these measures are not completed and cannot be termed as final. However, practical use of these will go a long way towards restoring harmony, love and confidence, etc. among the stunned people of the shocked society.
Yours etc.
September 18, 2008 X.Y.Z.
(2) Write a letter to the Health Officer of your Municipality drawing his attention to the insanitary conditions in your locality.
To,
The Health Officer,
Khurja Municipality,
Khurja.
Sir,
With due respect we, the residents of Namak-ki-Mandi, invite your attention to the insanitary condition of our locality. Heaps of rubbish are lying everywhere. It has become a permanent abode for the flies, which spread epidemic diseases. Moreover, the drains of the locality are not cleaned everyday. We have asked the Jamandar of the locality to pay attention of his duties, but all in vain. The strects are full of dirty water at all hours, as a result of which mosquitoes are breeding in large number spreading malaria. If this condition continues for some days more, there is every danger of some diseases breaking out in locality.
We have already brought the matter to the notice of the Sanitary Inspector, but that too has been useless. He has given a mild warning to the sweepers and the Jamadar, who have cared a fig for it at all.
We, therefore, request you to take your personal interest in the matter to remove the nuisance at the soonest.
Hoping to receive your immediate favourable consideration.
Yours faithfully,
Residents of the locality.
(3) Write an application to the District Supply Officer requesting him to issue you a special permit of 25 kg. of sugar. Give reasons why you need it.
To,
The District Supply Officer,
Varanasi.
Subject : Application for a permit of sugar.
Sir,
The marriage of my daughter is to be solemnized on the 21st of April, 2008 at my residence. I am in need of 25 kg of sugar for this purpose. It is well-known that sugar is being sold very well above the reasonable price in the open market. Hence, it would be a great financial relief to me if I get levy sugar at control rate.
I, therefore, request you to kindly issue me a permit of 25 kg. of levy sugar.
An invitation card is attached herewith in support of my statement.
I shall be thankful to you for this favour.
Yours faithfully,
Dated : 2nd April, 2008 XYZ
Bhogipura, Varanasi.
(4) Write an application for the post of a clerk to the Manager, State Bank of India, Katra Branch, Allahabad.
To,
The Manager,
State Bank of India,
Katra Branch,
Allahabad.
Sir,
With reference to your advertisement in the Northern India Patrika, dated 20th March, 2008 for the post of a clerk in your branch, I beg to offer myself as a candidate for the same.
I hope you would give me a chance to serve under you and thereby to make my prospects better in life.
Bio-data
1. Name Murari Lal Juneja
2. Age 22 years plus
3. Examination passed (a) High School in I Div. 2004.
(b) Intermediate in I Div. 2006.
4. Activities Interested in games and sports and other co-curricular activiites. Also won many prizes.
5. Experience One year's service in a Public Ltd. company as a clerk.
6. Physique Strong and healthy, good looking and active.
Thanking you, Sir,
Yours faithfully,
Dated : Sept. 20, 2008. Murari Lal Juneja
Address :
C/o Dr. K.L. Juneja,
A/6, Katra, Allahabad.
(5) Write an application to the District Magistrate requesting him to take action against some undesirable persons who have disturbed the peace in your locality.
To,
The District Magistrate,
Unnao.
Sir,
Most respectfully I beg to inform you that some undesirable persons have disturbed the peace in our locality. They have made a gang and commit theft at night. They have created a terror among the people. People do not feel that their life and property is safe. They also pass undesirable and ugly remarks when ladies pass their locality. They also snatch money and valuable things when night falls. So respectable and rich persons are thinking of leaving this locality and shifting to other places.
In order to restore peace, order and confidence in this area, you are requested to make adequate arrangements for patrolling. I hope you will please do the needful soon and oblige.
Yours faithfully,
Hridaya Narain Saini.
Dated : 8th December, 2008 Lawyer's Colony, Unnao.
(6) Write a letter to the District Medical Officer of Health of your District telling him about break of cholera in your locality and requesting him for immediate steps to control the epidemic.
To,
The District Medical Officer of Health
Bulandshahr.
Sir,
I wish to draw your kind attention to insanitary conditions prevailing around Bulandshahr. if you visit the place, you will see heaps of rubbish and garbage dumped along the streets and dirty, stooly water overflowing the drains.
These dirty places have become breeding grounds for flies and mosquitoes. Obviously, the environment as a whole presents a serious health hazard. Flies are increasing by leaps and bounds. They sit on eatables, especially on sweets and spread germs of cholera. Several cases of cholera have been recorded in the district hospital. The inhabitants of the city are suffering due to outbreak of cholera.
I hope you will look into the matter personally and make proper arrangements to eradicate the menace as early as possible by improving the sanitary condition of the city and furnishing the hospital with necessary medicines and qualified staff.
Yours sincerely,
Iqbal Ahmad Ansari
Dated : 18th June, 2008 Jogipara, Bulandshahr.
(7) Write a letter to the Editor of a newspaper about frequent breakdown of water supply in your locality.
To,
The Editor,
Times of India,
New Delhi.
Sir,
Will you kindly give a little space to my letter in your paper ? I write to you to put forward the difficulties which the public has to bear due to frequent breakdown of water supply in Kamla Nagar, Agra. We are in a very pitiable situation. The river Yamuna is full of water. There is no problem of electric supply. I fail to understand the cause of frequent breakdown of water supply. We have not got even a drop of water for the last three days. This breakdown is due to the inefficient working of the water supply department.
I would request you to publish my letter in your esteemed and highly popular newspaper to let the authorities know and feel our miseries so that they may warn the employees responsible for-this.
Thanking you ever so much in advance,
Yours faithfully,
D-145, Kamla Nagar, XYZ
Agra.
Dated 18.5.2008.
(8) Write an application to the Director of Education, Uttar Pradesh, Allahabad for the post of a clerk saying that you have read it in the Indian Express, New Delhi.
To,
The Director of Education,
Uttar Pradesh,
Allahabad.
Sir,
With reference to your advertisement in ‘The Indian Express’, New Delhi of May 10, 2008 for the post of a clerk under your kind control, I beg to offer myself as a candidate for the same.
As regards my qualification, I beg to state that I passed B.Com. in 2006 and secured good second class marks in every subject. I know Hindi and English type-writing. My speed is more than 40 words per minute. At present I am working in a local firm.
I am a young man of 24 years and belong to a respectable family of Kanpur. My health is good. I am hard-working by nature. Certificates and testimonials are enclosed herewith for your kind perusal.
I bear a good moral character. If I get appointment, I shall do my best to satisfy you with my work and conduct and my superiors with my diligence.
Yours faithfully.
Dated : 14.5.2008 Krishna Behari Bose,
A-42, Colonelganj, Kanpur.
(9) Write an application to the District Supply Officer regarding the acute problem faced by consumers on account of the shortage of kerosene oil and vegetable ghee in the market. Also write what you want him to do.
To,
The District Supply Officer,
Agra.
Subject : Shortage of kerosene oil and vegetable,
ghee in the market.
Sir,
Respectfully I beg to bring to your kind notice that the consumers of the district are facing an acute problem on account of the shortage of kerosene oil and vegetable ghee in the market. I would like to suggest you that these things should be supplied to the consumers of the district on their Ration Cards so that every consumer may get them according to his needs. I hope you would please make necessary arrangement to provide relief to the consumers soon.
Thanking you in advance.
Yours faithfully,
Ram Gopal Gautam.
Dated : 9-6-2008 Bagh Anta, Agra
(10) Write an application to the Postmaster, Bilaspur informing him about the change of address and requesting him to direct all your letters to your new address.
To,
The Postmaster
Bilaspur
Dear Sir,
I beg to inform you that previously I used to live at 15, Tilak Nagar, Bilaspur. But now I have shifted my residence to 52, Sarkanda, Bilasupr, with effect from 1st of this month.
May I request you to direct all my letters to my new address, for which act of your kindness I shall be highly thankful to you.
Thanking you once again.
Yours faithfully,
Ramesh Dubey,
Dated : 2-11-2008 52, Sarkanda, Bilaspur.
(11) You are Manoj Kumar Goyal, residing at 10/18, Civil Lines, Bilaspur (M.P.) You have lost your mark-sheet. Write an application to the Secretary, Board of Secondary Education, M.P., Bhopal, requesting him to issue you a duplicate copy of the same.
To,
The Secretary,
Board of Sec. Education
Madhya Pradesh, Bhopal
Respected Sir,
I am sorry to inform you that I have lost my mark-sheet. I need it urgently for my admission in B.Sc. Pt. II.
I'll fail to get admission in case I don't submit B.Sc. Pt. I mark-sheet by the 25th of this month. As such I very humbly request you for an early despatch of the same.
The relevant details are given below :
Name : Manoj Kumar Goyal
Father's Name : Shri Y.K. Goyal
Year of Examination : 2007
Roll No. : 12638
Name of Centre : Govt. H.S. School, Bilaspur
Postal orders for Rs. 25/- are enclosed herewith.
Thanking you ever so much.
Yours faithfully,
Manoj Kumar Goyal
Dated : June 6, 2008 10/18, Civil Lines, Bilaspur.
(12) Write a letter to the Station Master of your town railway junction requesting him to reserve a carriage for an excursion party.
Corporation Girls High School,
Coimbatore.
December 20, 2008
To,
The Station Master,
Coimbatore Junction,
Southern Railway.
Dear Sir,
About hundred students and five teachers of our school are going to an excursion to Tuticorin and Tiruchendur on 27.12.2008. We shall travel by Tirunelveli passenger which starts from Madurai Junction at 5 a.m. We wish to travel together. So I request you to reserve a carriage for us to make a comfortable journey.
Yours faithfully,
K. Anitha
Head Girl
(13) Write a letter to the Manager of a Transport Company for a bus for your school excursion.
Govt. High School,
Mettur.
19-9-2008
To,
The Manager,
V.M. Transports,
Mettur.
Dear Sir,
A party of 50 students and five teachers have proposed to go on an excursion to Salem, Mettur Dam and Yercaud, on 25th and 26th of this month. We shall start at 4 a.m. on 25th and return by about 10 p.m. on 26th. I request you to give us a new bus for our journey. Please let me know your terms.
Expecting your early reply,
Yours faithfully,
M. Vairavan
School Pupil Leader.
(14) Write a letter to the Manager of a Sugar Factory asking permission to visit the factory.
M.C. Higher Secondary School,
Madurai-1
16th Sepetember, 2008
To,
The Manager,
Sugar Factory,
Vadipatti
Dear Sir,
About 40 students of our class wish to know how sugar is made from sugarcane. We can understand it well if we actually see the process. So I request you to give us permission to visit your factory on 23rd of this month between 10 a.m. and 1 p.m. I would also request you to arrange to explain the process in detail.
I may also inform you that we will have two teachers with us who will maintain discipline and order among the boys.
A line in reply is awaited,
Yours faithfully,
S. Ramnathan,
Class Leader X Std. B.
(15) Write a letter to the Collector stating the need of multipurpose stadium in your town.
Jugal Kishore Jain,
Hem-Kutir,
Mahatma Phule Road,
Nasik.
20th March, 2008
To,
The Collector,
Nasik District,
Nasik.
Subject : Construction of a multipurpose stadium.
Respected Sir,
This is to draw your urgent attention to the need of a multipurpose stadium in Nasik District, a home place of wrestling and many other sports and games.
Asiad–1982 held at New Delhi in our country has given our youths a tremendous impetus. However, the sorry tale is that they are still unable to get proper coaching, training and guidance in the right direction. For want of all these, our nation is losing tremendously in the field of sports and games. A multipurpose stadium in Nasik, a central place for many of the villages and towns nearly Nasik-city will be a right place for organizing such kind of activities. Regular training of competitions camps and tournaments and competitions, then, can be held there, which will serve the cause of sports and games.
Since the government encourages these activities, construction of such a stadium will be a right step in the right direction for the furtherance of sports and games. I, therefore, request you to pay attention to this need of our youths and provide them with such an opportunity.
Thanking you.
Yours faithfully,
Jugal Kishore Jain
(16) Write a letter to the Traffic Superintendent, Central Railway, making an enquiry about the concession fares for students to arrange a class-trip to Matheran.
Damodar Kumble,
Jeewani Kutir,
Motilal Nehru Road,
Dadar, Bombay-14,
16th October, 2008
To,
The Traffic Superintendent,
Central Railway,
Victoria Terminus, Bombay.
Subject : Concession in fares to students.
Sir,
We are a group of 35 students from Std. X of the Pupil's Own School, Dadar, Bombay-14. We are interested in the flora and fauna of different places. We have been told that the greenery in Matheran is worth visiting and studying after the monsoon.
The monsoon being over this year, we intend to visit Matheran somewhere in the last week of this month. We have also learnt that the Central Railway offers concession in fares to school and college students visiting different places in India, with a view to encouraging travels and tours of students. As such I request you to kindly let me know whether we can avail of such a concession in fares, if so, to what extent this concession is availabe. I shall also be highly obliged if you would inform me whether a compartment from V.T. Bombay to Neral and from Neral to Matheran can also be reserved for us.
Your early reply in this connection will be of great help to us.
Thanking you.
Yours faithfully,
Damodar Kumble
(17) Write a letter to the editor of a local newspaper, complaining that the primary school children are given to much home work these days.
Roop Kishore Bansal,
Vasant Villa
35, Marine Line,
Mumbai-400002
November 14, 2008
To,
The Editor,
The Times of India,
Opp. V.T. Railway Station,
Fort, Mumbai
Subject : Excessive home work in schools.
Sir,
These are my observations for more than last four months that all the children going to primary schools have been burdened with a lot of home work. It was only about 8 to 10 days after schools reopened in the month of June that the children in the nearby colony and our colony came to the grounds to play and frolic. It is our usual experience that the grounds and the streets nearby are crowded and full of noise and shouts in the evening time. But this year since the month of July, there have been hardly any crowds and noises and shouts. When the cause of this unusual calm and quiet was inquired for, it was learnt that the children were awfully busy doing their homework. This work is compulsory and if a child fails to complete it, he has to undergo severe punishment.
Childhood is the time when children should have fun and frolic. Home-work and studies, no doubt, are essential, but everything should have its own limits. If children are kept under the fear of punishments and compulsion of the completion of the work, they are likely to get a nausea for home-work and turn into dunces. What they would do is only to cram things without understanding and curiosity. Then it is positive danger to the whole future generation.
The teachers hereby through this letter are appealed not to burden too primary children with home-work.
I hope this letter of mine will find due space in your esteemed paper.
Thanking you.
Yours faithfully,
Roop Kishore Bansal
(18) Write a letter to the Commissioner of Police requesting him to restrict the use of loudspeakers during public celebrations.
Prem Kunj,
Block IV-E9,
Sion, Chennai,
14th March, 2008
To,
The Police Commissioner,
Chennai
Sir,
This is to bring to your notice about the noise pollution near my residence. We school going children have to study everyday especially more during examination days. During the festivals like Onam, Diwali, etc., loudspeakers are played so loudly that we are unable to concentrate and study.
I hope you will take immediate action and restrict the use of loudspeakers so that we can study in peace.
Yours faithfully,
X.Y.Z.
(19) Write a letter to the postmaster complaining about the non-delivery of a money order.
24, Johri Bazaar,
Agra.
10th September, 2008
To,
The Postmaster,
Agra,
Sir,
My father sent Rs. 250/- by money order last month. I have not yet received the money order. He has stated that the money order was booked at Aligarh Head Post Office on 14.08.2008. The receipt number is 4098.
I request you to look into this matter and arrange for early payment of the amount lest my name should be struct off in my school for non-payment of school dues.
Yours faithfully,
Gajendra Varshney.
(20) Write a letter to the Sub-Inspector of Police about the theft of your bicycle.
Surendra Singh Baghel,
27, Namak-ka-Katra,
Bharatpur.
20th July, 2008
To,
The Sub-Inspector of Police,
B-4, Station Road,
Bharatpur.
Sir,
At 7 a.m. today I went to Anand Restaurant in Lachman Market to have a cup of coffee. I kept the cycle locked outside the hotel and went in. I came out after fifteen minutes. I was stunned to see my cycle missing. I made enquiries on the spot but I failed to get any clue.
It is an Avon Cycle of 22" frame and painted black. Its frame number is 26892. It has a ‘National’ dynamo and ‘Brooks’ seat.
I request you to take necessary steps to trace my cycle and restore it to me.
Yours faithfully,
Surendra Singh Baghel
(21) Write a letter to the Commissioner of your town municipality, requesting him to provide another tap in your street.
K. Vinayagam,
45, Netaji Road,
Karur.
21-9-2008
To,
The Commissioner,
Karur Municipality
Karur.
Sir,
I wish to state that Netaji Road is a big road with about 200 houses. But there is only one tap. People face great difficulty in getting water. The flow of water in the tap is also slow.
I request you, on behalf of the residents of this locality, to provide one more tap in our street as early as possible.
With many thanks.
Yours faithfully,
K. Vinayagam
(22) Write a letter to the editor of a Newspaper about the rash driving of motorists through your road.
R. Rajendran,
49, North Veli Street,
Madurai,
August 25, 2008
To,
The Chief Editor,
The Daily Hindu,
Madurai.
Sir,
I request you to publish the following letter of mine in your esteemed daily.
Rash Driving by Motorist
North Veli Street is a big road with heavy traffic. Motorists drive their vehicles very fast in a reckless way. They do not even mind the signboard, “School Zone, Drive Slow”. There is a big Higher Secondary School on the road. Many fatal accidents have occurred. Last month a cyclist fell a victim to a lorry. It is hightime that the authorities take steps to stop this reckless driving.
Yours faithfully,
R. Rajendran
(23) Write a letter to the Superintendent of Police reporting the loss of your valuables, worth Rs. 50,000 at Ajanta Caves.
Room No. 52,
M.T.D.C.,
Tourist Resort,
Aurangabad.
11th January, 2008.
To,
The Police Superintendent,
Aurangabad Police Station
Sir,
We are a group of friends from Mumbai who are at present staying at the Tourist Resort here. We have come here to visit the Ajanta and Ellora caves. I was selected as the leader of the group and I had all the money of my friends and also some valuables like the camera, video camera, tape recorders, etc. I had kept everything in a hand bag and when we went to see Ajanta and Ellora, I had it with me. As we entered the cave, the feeling of movement was extraordinary. It was almost cinematographic. As we were osberving the art, I felt someone pulling my bag from my hand. It was dark all over. I shouted for help but no one could find the person who pulled my bag and ran away with it.
Sir, I am really helpless. The bag contained money and valuables worth Rs. 50,000. Please investigate into the matter so that we can go back to Mumbai.
Thanking you.
Yours sincerely,
X.Y.Z.
(24) Write a letter to the Police Inspector of your area, complaining about the anti-social activities going on in your area.
407, IV Floor,
Hill ‘N’ Sea,
Pali Hill,
Bandra.
Mumbai-50
4th June, 2008
To,
The Senior Police Inspector,
Bandra Police Station, Bandra,
Mumbai-50.
Sir,
I am writing this letter to bring to your notice that alarming increase in the anti-social activities in our area. It has made the life of parents of many school-going children miserable.
There are corner shops where they sell drugs. Near the drug shop there are young men who tease the school going children. In the evenings, many drunkards also sit on the footpath and loudly scream out abusive words.
On behalf of the residents of this area, I appeal to you to round up these anti-social elements and put an end to their activities so that the people of our area can live in peace.
Thanking you.
Yours truly,
Rajni Kant Sharma
(25) You wish to apply for membership of a library. Write to the librarian requesting him to let you know the conditions of membership, annual subscription, entrance fee and the facilities provided.
From,
Ram Asre Pandey
17, West Mada Street,
Thirrupur.
To,
The Librarian,
Municipal Library,
Thirrupur.
Sir,
I wish to become a member of your Library to enrich my knowledge. I understand that there are about 50,000 books in it. I request you to please let me know the terms and conditions for the membership. Kindly let me know the annual subscription and entrance fee. I have to pay, the number of books I can take at a time, the period for which I can keep them and other facilities, if any.
Any early detailed reply is earnestly requested.
Yours sincerely,
Ram Asre Pandey
(26) Write a letter reporting to the Inspector of Police that your younger brother has not returned from school, requesting him to trace the boy. Give full details about your brother.
From,
Sooraj Mal Bisara,
26A, Kamla Nagar,
New Delhi.
To
Inspector of Police,
Akbar Marg,
New Delhi.
(104) Write a letter to your friend abroad to send you some stamps and pictures.
R.K. Sahni
87, Mount Road,
Chennai.
22-9-2008
My dear Vimal,
I am very happy to receive your kind letter of the 8th inst. I am glad to hear that you have come first in the sports competition in your house.
I have written to you that I am interested in stamp-collecting and collection of pictures. I have got an album of these collections. I request you to kindly send me some rare stamps of your country and some pictures of very important places and beautiful landscapes there. I intend displaying them in a public exhibition.
Thanking you.
Yours sincerely,
Saroj Kumar Tandon.
(105) Write a lettter to your friend asking him to return the book he had borrowed from you last month.
Shiv Nagar,
Murshidabad.
9th October, 2008.
My dear Prem,
Last month you took from me ‘Idioms and Phrases’ by H. Martin. You had promised to return the book in a week. I think your examinations are over and you do not need it now. The book is necessary for me for my examination. So please return the book in a day or two.
Yours sincerely,
Purshottam Lal.
(106) Write a letter to your friend advising him to donate his books to the book bank in his school.
24, Sultanganj,
Aligarh.
June, 10, 2008.
My dear Kundan,
I am getting on well with my studies. How are you ? How is your school life ?
You may be knowing that ‘Book Banks’ have been started in most of the schools in our state. The scheme aims at helping poor pupils with books. Books are collected from those who have been promoted to higher class. I have donated five books.
I hope there is a ‘Book Bank’ in your school. I would advise you to donate your books and do your part in helping the poor.
Yours sincerely,
L. Ibrahim
(107) Write a letter to your friend to come to your house to join you in preparing for the examination.
Jeewani Kuti,
Loha Mandi,
Agra. 10-1-2008
My dear Kumar,
You have often told me that you find it difficult to study your lessons in your house as it is very small. Why can't you come to my house and join me in preparing for the Public Examination, which is fast approaching. I have a separate room free from disturbance. Our combined study would be beneficial to both. My room is airy and well furnished and I have got all the books needed.
I hope you will agree to my proposal and come to my house daily from next week.
Yours sincerely,
Raja
(108) You hold two complimentary tickets for a musical programme. Write a letter to a friend of yours inviting him to accompany you.
Kamal Kunj,
Tagore Nagar,
Chembur, Mumbai.
March 20, 2008.
My dear Suraj,
You must have been surprised at the second letter of mine within the span of four days. The last letter I had sent to you was just to acquaint you with what I am going to do after my examination. But this letter is an invitation to you to a great musical feast.
I know you are a great Indian classical music fan and will not miss an opportunity to feast yourself on musical recitals of renowned Hindustani Singers and Songs stresses.
I have secured two complimentary tickets for a great musical programme for three nights beginning from Saturday 4th April, 2008 at Shambhu Hall, Kings Circle, Matunga. The programme is to start at 10 o'clock every night and is likely to continue until long past mid night. The programme consists of both vocal and instrumental music and renowned musicians of India are to participate in it.
You may wonder why I have written to you so early and urgently to you, when there are still about 15 days for the programme. The sole reason for this is that you should not make any appointment or engagement for these three nights, for I want you to accompany me to the programme.
I am certain you will not say ‘No’ to this, yet awaiting your reply.
With kind regards.
Yours lovingly,
Nirmal Kumar
(109) Write a letter to your friend apologizing to him for having failed to keep an appointment.
Kamal Sadan,
1st Floor, Flat No. 8,
Dadar, Mumbai.
2-3-2008
My dear Rajan.
I was expected to come to you last evening to discuss our plans of our trip to Kashmir during the summer holidays. I am sorry I could not keep the appointment. I tender my sincere apologies for the lapse on my part.
But I was really helpless. As I was getting out of my house, my cousins from U.S.A. landed. We were meeting them after ten years. So I could not leave them. I generally keep up my appointments. I am sure you understand my problem. I will be meeting you next Wednesday at 6 p.m. My respects to your Dad and Mum.
With sincere apologies, I remain,
Yours sincerely,
Madhav
(110) Write a letter to your friend how you plan to spend your vacation after S.S.C. Examination.
Satnam Society.
Marine Lines,
Mumbai-26
25th March, 2008
My dear Sunil,
Trust this finds you and your family in good health. I have just finished my S.S.C. exams. My parents have promised to give me a nice holiday after all these days of hard work.
We are planning to go on a tour of Northern India. We shall be visiting Simla, Nainital, Chandigarh, etc. The trip is for 14 days. After coming back from the tour, I am intending to join swimming and computer classes.
Please let me know whether you will be able to join us for the trip. Please reply soon.
With love and best wishes.
Your loving friend,
Manohar.
(111) Write a letter to your friend if you may stay in his house on a particular day.
Place ...........
Date ............
My dear Venkat,
I am happy to inform you that I have passed Type-writing Higher and Short-hand Lower Examinations. I have applied for Banking Service Recruitment Board. I have to sit for an examination on the 10th proximo. The examination centre is in your town. Please let me know if I may stay in your house on 9th and 10th of next month.
Convey my regards to your parents.
Yours sincerely
X.Y.Z.
(112) Write a letter to your friend about a good film seen by you recently.
Place ...........
Date ............
My dear Arun,
Last month I saw a film ‘An Ideal Family’. It is a fine film providing good entertainment. The action of all the actors is good. Actor Visu, who plays the role of the head of the family, has done excellently well. The songs are sweet. The photography is praiseworthy, dialogues are impressive. The story is well-knit and the presentation is marvellous. I enjoyed the film throughout. I would ask you to see that film and enjoy.
Yours sincerely,
Mewa Ram
(113) A story written by one of your friends has appeared in a popular weekly magazine and you have just read it. Write a letter to her expressing your opinion about her story.
145, New Street
Saharanpur.
15-09-2008.
My dear Meena,
I am a regular reader of the weekly magazine ‘Sarovar’. The short story entitled “Shining Stars” was very fine. I came to know that it was you who have had written it. What a wonderful story you have written! The development of the plot is superb. You have chosen apt words for description of the natural scenes. The style is elegant. The narration is life-like.
May God bless you with greater skill so that you can rise very high in the art of writing stories.
Yours sincerely,
Kanak.
(114) Write a letter to a gentleman requesting him to preside over a function in your school.
J.C. Hr. Sec. School,
Shikohabad.
17th December, 2008
To,
The Principal,
Agra College,
Agra.
Dear Sir,
The inaugural function of our school Library Association has been fixed to take place on 28th of this month. The pupils and teachers of our school wish that you should preside over the function and deliver the address. I request you to accept our invitation and give us the opportunity of hearing a fine speech.
Expecting your letter of consent,
Yours faithfully,
Nawal Kishore Sharma
Secretary,
Literary Association
(115) Write a letter to your friend describing your participation in Pongal sports held in the school.
Place.........
Date...........
My dear Kanan,
I am well here and hope you are also well with your brothers and sisters. I am writing to you about in the Pongal sports held in my school in the first week of this month. I am sure you would be glad to read about my participation in them.
I won the 100 m clash. Manish won the 200 m. I won the long jump. He won the high jump. I won the shotput, he, the dsicus. with just one event, the ‘musical chairs’ to go, we had equal points. There was excitement all around. The event would decide the individual championship trophy. Both of us entered the final round. Our friends were cheering us. When the music stopped, I was nearer the chair. I could have sat on it, but I delayed a bit, so that Manish could sit. Do you know, why ? Friendship mattered to me more than the championship.
With regards to your parents.
Yours very sincerely,
Banwari Lal.
(116) Write a letter to your friend who has started smoking recently, pointing out the evils of smoking.
16, Kakkawadi,
Raipur.
29th November, 2008
Dear Ramesh,
Yesterday I received a letter from Govind Pandey whom you know well. The main point in his letter was your ‘heavy smoking’ as he calls it. While I was with you in D.A.V. High School, we had talks between us about this poisonous weed, and you used to say that you hated it like poison. How is it then that you have become a confirmed smoker ? Bad company is the cause, I suppose.
You must be aware of the terrible effects of smoking. It can cause cancer of the lungs or tongue. It can weaken the heart and cause dyspepsia. It also weakens the eyesight, sometimes causing blindness.
I, therefore, entreat you to give up this habit immediately and become your old self again.
Please convey my respects to your parents and give my love to your younger brother. And please write to me again and tell me that you are free of this dangerous vice.
With my best wishes,
Yours sincere friend,
Kailash.
(117) Write a letter to your friend regretting the loss of a book which you have borrowed from him.
16, Motiganj,
Bikaner,
15th Sept., 2008
Dear Vishwas,
Thank you for your letter of 12th inst., which I received this morning. I am very happy to learn that you have got admission to Government College.
The novel ‘Pride and Prejudice which I had borrowed from you when I was in Banmor in May and which you now want back is unfortunately either lost or mislaid. I don't know whether I have lent it to someone or left it in the class. Please pardon me for this negligence. I shall buy a copy today and send it to you by post, the first thing tomorrow.
I hope all of you are well and happy, particularly your kid brother, who was in hospital while I was there.
With my namaste to your father and mother and ‘ta ta’ to your kind brother.
Yours sincerely,
Rajni Kant
(118) Write a letter to your friend, explaining to him the danger of taking alcoholic drinks even in small quantities.
26, Carter Road,
Bandra.
Bombay-50
15th March, 2008
My dear Vinod,
Since I write to you last week, I have heard some disturbing news about you from some common friends. This is the reason that has prompted me to write to you again.
I have heard that you have started taking alcoholic drinks. Let me, as your sincere friend, advise you to desist from such a course. You know habits die very slow. It is a well-known fact that alcoholic drink weakens the liver and the whole system. You have an excellent record as a sportsman and you will certainly ruin it, if you indulge in drinking.
So I plead with you, for your own sake and for the sake of your friends to nip this habit in the bud.
With warmest regards to you and all at home.
Yours sincerely,
Vishal
(119) Write a letter to your neighbour requesting him not to play his T.V. loudly.
H.A.N. David,
55, A.A. Road,
Madurai.
6-9-2008
To,
V.P. Damodaran,
56, A.A. Road,
Madurai.
Dear Sir,
I feel sorry to write this to you. At night, your T.V. is turned on very loudly daily. My mother is suffering from Asthama. The high volume of your T.V. disturbs her sleep.
So I request you to be kind enough not to turn on your T.V. too loudly at nights. I will be thankful if you oblige.
Yours sincerely,
H.A.N. David
(120) Suppose you live in a rented house. Write a letter to your landlord requesting him to conduct repairs in the house you are occupying.
27, Delhi Road,
Mathura.
June 15, 2008
Shri R. P. Sharma
Gaja Paysa,
Mathura.
Dear Sir,
Permit me to draw your kind attention to the poor condition of the house. I am living in as your tenant. Two roofs need urgent repairs. The walls have developed big cracks. Floors need replastering. The roofs of bathroom and kitchen leak during the rainy season.
Kindly arrange these repairs soon as the rainy season is very near. I shall feel highly thankful to you for your favour.
Yours faithfully,
Gauri Shanker
(121) Your mother wants to spend a few days with your elder brother who lives in Nainital. Write a letter to your brother asking him to come to the railway station to receive her.
162, Mall Road,
Meerut,
March 20, 2008
My dear Brother,
You will be glad to know that mother has agreed to spend a few days with you at Simla. She was feeling reluctant to leave home. But she changed her mind when sister Usha arrived from Bharatpur yesterday. Usha would be staying with us for two or three weeks. She would look after the home in the absence of the mother.
Mother will be leaving Delhi by the Kathmandu Express on 25th March, 2008 at 8.30 p.m. She will reach Nainital on the morning of 26th March at eight o'clock.
You should come to the railway station to receive her from Bogie No. 23504. As she is visiting Nainital for the first time, it will not be possible to reach your residence alone.
With regards,
Yours affectionately,
Rajesh
(122) Suppose you are Dinesh. Your father is living at Chennai. Write a letter to him giving him home news.
82, Pant Nagar,
Ghaziabad.
May 18, 2008
My dear Father,
We have not heard from you for more than a week. We are worried about your health.
Here, all except Kamlesh have been keeping good health. Last week she had a severe attack of influenza and remained confined to bed for four days. We consulted Dr. Dubey. He advised her complete rest for a week. You need not worry about her, for she is improving rapidly.
You will be glad to read that Rakesh has passed the half-yearly exmination getting first position in the school. I have been studying hard and hope to do well. Sudha had some deficiency in English. So, we have engaged a tutor for her.
Last Sunday Mamaji and Mamiji paid us a visit. They were keeping good health.
Please do not forget to write to us at least once every week.
With kind regards,
Yours affectionately,
Govincd.
(123) Write a letter to your mother requesting her to send you her latest photograph.
28/3, Peetampura,
Delhi - 110038
June 18, 2008
My dear Mother,
I received your kind letter yesterday. This proved to be a source of great joy to me, for the feeling, that our near and dear ones remember us, gives us emotional satisfaction. Those who live in a hostel are always waiting to hear something from home. The postman's visit is always welcome to us.
I do not like to remain away from my family. I am waiting for that day when our school will close for the summer vacation. Our examinations are drawing near. so I cannot come to see you.
I request you to send me your latest photograph so that I may not feel lonely. Please do not forget to send me your photograph as early as possible.
With love and regards.
Yours affectionately,
Sumit
(124) In a letter to your friend, write about his faults and also about the good points of his character.
Examination Hall.
....................
March 28, 2008
Dear Ramesh,
Jai Hind! As you know it is difficult to call a spade a spade these days. But as your friend and well-wisher, I take up this unpleasant duty to point out a few defects in you. Your father has asked me again and again that I should advise you to get up early in the morning. It is really very bad that you keep in bed till date. I am really pained to hear that you quarrel with your younger brothers and sisters over trifles. You should give up this bad habit and try to love them. Moreover, it is undesirable that you waste much of your day-time in the company of bad boys. You will ruin yourself in this way. If you do not mind these defects now, you will realize it in your later life.
It is good that you have soft corner for the poor. I have heard with great interest that you help the poor class-fellows with books and money. I feel happy, when I learn that you stand first in the class in all the examinations and your teachers are satisfied with you. You are neat and clean, it is really very good. The other day your headmaster was praising you for your active participation in many of the extra-curricular activities.
Please try to imporve yourself, as far as possible. I hope you will not mind the first paragraph of this letter, and try to remove the defects if you have any. As far as the good points are concerned, it is hightime that you should develop them fully.
Any service I am fit for.
Yours sincerely,
Bhagwan Kumar.
(125) Write a letter to your mother telling her how you saved the life of a child.
325, Sadar Bazar,
Delhi.
December 15, 2008
Respected Mother,
You will be glad to learn how I saved the life of a boy from being burnt to death.
Last night, when I was studying in my drawing room. I heard a loud cry “Fire, Fire”. I saw through the window. Many people with buckets full of sands and pitchers of water were running to the house at the corner of our street. I came down immediately and reached the spot. There the people were trying their best to extinguish the fire, which was beyond their control. The owners of the house were crying that their only son was left on the upper storey of their house and nobody was willing to risk his life to save the life of the child. I went inside the house, climbed upstairs amidst dense smoke and flames. I took up the child from the cradle and jumped down immediately. By God's grace both of us were safe. In this way I saved the life of a child, whose parents were so glad to have him back. They wanted to reward me for this act of bravery, but I refused to accept anything. All the people were praising me for my this act of boldness. The local newspapers gave this news on the front page in bold letters. This was followed by a volley of congratulations from different corners of the city.
I hope you will also like and appreciate my this brave deed.
With love from,
Yours affectionate son,
Roshan Lal.
II. Social Letters
“A letter shows the man it is written to as well as the man it is written by.” —Chesterfield
Under the heading ‘Social Letters’ we include Notes, Letters of Invitations, Replies, Acknowledgements, Postponements, etc.
In business letters, we have said, there is a good deal of formality. But the polite formalities of the so-called Social Letters are no less large in number and perplexing in character. In social correspondence there is no room for the ventilation of personal or private thoughts and feelings.
There are two kinds of Notes of Invitation—formal and informal. A formal invitation is generally written in the third person. It contains no heading, no salutation and no complimentary close. The writers name appears in the body of the letter. The address of the writer and the date are written to the left, below the communication. If it is an invitation to tea or dinner, there should be an R.S.V.P. at the bottom of the letter, R.S.V.P. is an abbreviation for Respondez stil vous plait which means ‘Reply, if you please’. If there is an R.S.V.P. it is but politeness to reply accepting or declining the invitation. The reply like the note, is also written in the third person, and repeats the date and time mentioned in the invitation. Then there are informal Notes of Invitations, their acceptance, and refusal. These are all like ordinary friendly letters, though the language used here is more formal. They are addressed to the recipient by name and the formal close is usually : ‘Sincerely yours’, or ‘Yours sincerely’, or ‘Yours very sincerely’. Below we are giving some specimens of both formal and informal types of social correspondence.
(1) Formal Notes of Invitation
Mr. C.V. Satyanarayan requests the pleasure of the company of Mr. R.S. Yadav, M.P. at dinner at his house, 14, Nehru Road at 8.30 p.m. on Sunday, the 18th May, 2008.
Shiva Sadan,
Kanpur.
May 12, 2008 R.S.V.P.
(2) Formal Note of Acceptance
Mr. R.S. Yadav acknowledges with thanks the invitation of Mr. C.V. Satyanarayan to dinner at his house on the 18th May, 2008 at 8.30 p.m. He will be delighted to come.
Amrit Bhawan,
Kanpur.
May 15 , 2008
(3) Formal Note of Refusal
Mr. R.S. Yadav acknowledges with thanks the kind invitation of Mr.C.V. Satyanarayan to dinner at his house on the 18th May, 2008 at 8.30 p.m. but he very much regrets that he cannot come on account of a previous engagement.
Amrit Bhawan
Kanpur
May 15, 2008
(4) Formal Note of Invitation
16, Prem Sadan,
20th June, 2008
Dear Mrs. Saxena,
We shall be pleased if you and Dr. Saxena will dine with us on Monday next, the 25th instant, 9.30 p.m. We should like you to meet the Guptas who are also coming.
Yours sincerely,
Sarla Mahajan
(5) Formal Note of Acceptance
Dear Mrs. Mahajan,
We have great pleasure in accepting your kind invitation to dinner on Monday next, the 25th instant and shall be deligthed to meet the Guptas.
Yours sincerely,
Sarita Saxena.
(6) Formal Note of Refusal
Dear Mrs. Saxena,
We regret that owing to a previous engagement for the 25th instant, we shall be unable to dine with you on that day.
Yours sincerely,
Sarita Saxena
(7) From a society inviting a gentleman
to attend a programme
The members of the Theosophical Society request the pleasure of the company of Mr. R.P. Sharma at a symposium to be held by the Society in the Town Hall on Sunday the 8th March, at 4.30 p.m.
The Theosophical Society,
16, Malaviya Road, R.N. Bansal,
Lucknow. Secretary
2nd March, 2008.
(8) Acceptance to the Above
Mr. R.P. Sharma has great pleasure in accepting the invitation of the Theosophical Society to a symposium to be held in the Town Hall on Sunday the 8th March at 4.30 p.m.
24, Bara Bazaar,
Lucknow
March 5, 2008
(9) Refusal to the Above
Mr. R.P. Sharma regrets that owing to a previous engagement, he is unable to accept the invitation of the Theosophical Society to a symposium to be held in the Town Hall on Sunday, the 8th March, at 4.30 p.m.
24, Bara Bazaar,
Lucknow.
March 5, 2008
(10) From a lady, inviting a married couple to Dinner
4, Anand Bhawan,
Town Hall,
Varanasi,
April 14, 2008
Dear Mr. Agarwal,
We should be very pleased if you and Mr. Agarwal would dine with us on Wednesday the 18th, at 8 o'clock. It will be quite a small party, as we have only asked Mr. and Mrs. Arora and Mr., Mrs. and Miss Bansal. We hope you will be dis-engaged and be able to give us the pleasure of your company.
Very truly yours,
Bimla Tandon
(11) Acceptance of the Above
10, Anand Bhawan,
Civil Lines,
Varanasi.
April 16, 2008
Dear Mrs. Tandon,
We have great pleasure in accepting your kind invitation to dine with you on the 18th. I was so sorry to miss you on Saturday, we had gone on a long drive to pleasure park and did not return till six. I hope to be more fortunate the next time you call.
Very truly yours,
Manju Agarwal.
(12) Refusal to the Above
10, Anand Bhawan
Civil Lines,
Varanasi
April 16, 2008
Dear Mrs. Tandon,
We are extremely sorry that we are unable to accept your kind invitation to dinner, as we are going to Noida on Tuesday and shall note return home until after the 20th, when I shall hope to come and see you.
Very truly yours,
Manju Agarwal.
(13) From a Gentleman to a young lady, inviting her to go to the Cinema
16, Sukh Nivas,
Manoj Road,
Indore.
Sept. 22, 2008
Dear Miss Malti,
I think you said you would like to see the new play at the Ritz. If you allow me I will endeavour to secure seats for any evening next week on which you and your mother may be disengaged, and shall hope to have the pleasure of accompanying you.
Very truly yours,
Mukand Jain
(14) Acceptance of the above
15, Amar Niketan,
Civil Lines,
Indore.
September 24, 2008
Dear Mr. Jain,
My mother and I should much enjoy going to the Cinema one day next week, and it is very kind of you to offer to take seats for us. I think Thursday would be most convenient night if it suits you equally well.
Believe me, with kind regards from my mother.
Yours very sincerely,
Malti Jindal
(15) To a Gentleman asking him to pay a country visit
Nandgaon,
Mathura.
February 10, 2008
Dear Mr. Narendra,
I wonder if you would feel inclined for a little country air ? If so, perhaps you would like to run down to us for a few days. We are only an hour and a half from town, as I think I told you. If you are able to come and will let me know what day to expect you. I will tell the best bus to take. I need to say how pleased we should be to see you.
Sincerely yours.
S.N. Garg
(16) Refusal to the above.
Dampier Park,
Mathura.
February 13, 2008
Dear Mr. Garg,
It would have given me very much pleasure to accept your kind invitation to stay with you for a few days, but I have arranged to go to Kanpur on Friday next with my sister-in-law, which will, I am sorry to say, prevent my coming to you just now. I always think the country is at its fairest this month and I should have been so pleased to pay you a little visit if I could have arranged it.
Very truly yours,
Narendra Bansal.
(17) To a lady offering a Birthday Present.
271, Tulsi Enclave,
Professor Colony,
Agra.
May 10, 2008
My dear Miss Saxena,
In wishing you many happy returns of your birthday, I send you a little souvenir which I hope you will like. I hope it will occasionally serve to remind you in days to come of one who held you in affection and wished you all happiness. May the future contain everything for you that your dearest friends could wish.
Yours affectionately,
J.P. Nagari
(18) To a lady, thanking her for a Birthday Present.
6, Ram Nagar,
New Delhi
May 18, 2008
Dear Mrs. Nagari,
I do not know how to thank you adequately for your handsome present, I am delighted with it. It was indeed kind of you to remember my birthday, and I am most grateful for your good wishes. I have had several very nice presents, but none that I shall value more than yours. We are to have a little dance to-night in honour of the event, so I shall have the pleasure of showing my gifts to my particular friends.
With renewed thanks,
Affectionately yours,
H.G. Saxena.
(19) An inviation to attend a meeting.
15, G.T. Road,
Pilibhit.
20th August, 2008
Sir,
The special meeting of the Municipal Committee, Pilibhit will be held on the 28th August, 2008 at 5.30 p.m. in the Municipal Hall.
Your presence is earnestly requested.
Yours faithfully,
S. Chand
Secretary
To,
Shri N. L. Kirpal
Purana Mohalla,
Pilibhit.
Acceptance
Sir,
Thank you very much for your kind invitation to attend the special meeting. I shall be pleased to attend it and hope to reach in time.
Yours faithfully,
N.L. Kirpal
Refusal
Sir,
I thank you very much for your kind invitation to attend the meeting, but on account of previous engagement I regret my inability to attend it.
Yours faithfully,
N.L. Kirpal
To,
Mr. S.L. Yadav,
Secretary, Municipal Committee,
Pilibhit.
(20) Invitation to a Wedding Party
The undersigned requests the pleasure of Mr. Rattan’s company at the dinner at his residence in Maida Mohalla, Meerut on the auspicious occasion of the wedding of his son, Nitin Agarwal at 8.00 p.m. on Thursday, the 12th November 2008.
Rameshwar Dayal
6th November, 2008
Acceptance
Mr. Ram Chand has great pleasure in accepting the invitation, which has so kindly been extended to me to the dinner on the auspicious occasion of the wedding of his son, Nitin Agarwal, at 8.00 p.m. on 12th November, 2008.
Pilibhit,
9th November, 2008.
Refusal
Mr. Ram Chand, on account of previous engagement, regrets his inability to accept the dinner so kindly extended to him on the auspicious occasion of the marriage of his son, Nitin Agarwal, on the 12th November, 2008.
Pilibhit
9th November, 2008.
(21) Invitation to Dinner
Mr. and Mrs. Wahid Ahmad request the pleasure of Mr. Narayan Das Saxena's company at a dinner on the 20th inst. at 7.30 p.m. to be held at their residence on the occasion of their daughter’s marraige.
BIHAR MANZIL
Civil Lines,
Moradabad.
8th July, 2008.
R.S.V.P.
Note of Acceptance
Narain Das Saxena thanks Mr. and Mrs. Wahid Ahmad for their kind invitation and will be delighted to have the honour of dining with Mr. and Mrs. Wahid Ahmad on 20th July at 7.30 p.m. at their residence.
10, Civil Lines,
Moradabad.
9th July, 2008.
Note stating inability to Attend
Narain Das Saxena thanks Mr. and Mrs. Wahid Ahmad for their very kind invitation, but regrets that a pervious engagement prevents his presence. He, however, sends his blessings to the new couple.
10, Civil Lines,
Moradabad.
9th July, 2008.
(22) Reply in negative to the invitation of your friend to visit him
Raj Niwas, Matatila,
Bulandshahr
29th December, 2008
Dear Prahlad,
I was pleased to note the contents of your letter, who can be happier than I to have joined your sister’s marriage. But it is certain I shall not be able to attend it. My Uncle's marriage takes place on the same date. I will be missing not only your marriage but also of your gay company in the wedding party of my Uncle's marriage.
I may find time to pay a visit a few days before the marriage with best of wishes,
Yours sincerely,
Pramod.
(23) An Informal letter of Invitation.
Tulsi Kutir,
Das Compound,
Mainpuri.
14th April, 2008.
My dear Rajesh,
It shall be a great pleasure to me if you please be kind enough to join us at an At Home at my residence on Sunday, the 20th inst. at 8.00 p.m. in lieu of my getting a younger brother.
Sincerely yours,
Govind Mittal.
Informal Letter of Acceptance
25, Gali Maliyan,
Hathras,
April 17, 2008.
Dear Govind,
Many thanks for your kind invitation to an At Home at your residence on Sunday the 20th instant at 8 p.m. and I feel great pleasure to accept it. You please accept my wishes for the baby. You shall find me there with you in time on this happy day.
Yours sincerely,
Rajesh Agarwal
Informal Letter of Refusal
25, Gali Maliyan.
Hathras.
Apri 17, 2008.
Dear Govind,
I am sorry that on account of previous engagement, I shall not be able to join you at your At Home on Sunday, 20th instant. With sincere thanks to you for your kind invitation and lots of good wishes for the baby.
Sincerely yours
Rajesh Agrawal
(24) Formal Letters of Invitation
Mr. and Mrs. P.C. Mehta request the pleasure of Mr. and Mrs. R.K. Jain's presence on the auspicious occasion of their son Mohan's wedding with Radha, the daughter of Smt. and Shri R.N. Kalkar at their residence at 8 p.m. on Friday, the 15th of October, 2008.
125, Khatrana
Shikohobad.
Formal Letter of Acceptance
Mr. R.K. Jain feels a great pleasure in accepting the kind invitation of Mr. and Mrs. P.C. Mehta on the auspicious occasion of their son’s marriage on Friday, the 15th of October, 2008.
215, Rawatpara,
Agra.
October 9, 2008.
Formal Letter of Refusal
Mr. R.K. Jain regrets to say that his illness prevents him from accepting the kind invitation of Mr. and Mrs. P.C. Mehta on the auspicious occasion of their son's marriage on Friday, the 15th of October, 2008.
215, Rawatpara,
Agra
October 9, 2008.
(25) From a Gentleman to a Legal Adviser asking Advice
12, Civil Lines,
Allahabad,
November 5, 2008
B.K. Esq.
Dear Sir,
I am in a little difficulty respecting a late servant of mine. I dismissed him for misconduct without giving him a month's warning, and he has now summoned me for a month's wages. What would you advise me to do in the matter ? Perpahs you will kindly drop me a line.
With compliments,
Yours truly,
H.C. Saxena.
(26) From a Gentleman to a Legal Adviser, respecting a claim
24, Agrasen Park,
Bareilly.
December 15, 2008
S.P. Saxena, Esq
Dear Sir,
I enclose a letter received this morning from Mr. A.L. Zafri, Mr. Puri's Solicitors, asking for compensation for damage done to his car by its coming into collision with mine. I shall send my driver to you tomorrow morning that he may explain the nature of the accident, and perhaps you will see that no blame attaches to him. Will you have the goodness after you have seen him to write to Mr. A.L. Zafri ?
Yours very truly,
D.N. Kapoor.
Assignment
(1) Write a reply to the following letter suitably.
N.S.W. Higher Sec. School
Madurai-7
2nd July, 2008.
To,
The Manager,
Robinson Cycle Factory,
Chennai-600 083
Sir,
Our class consists of 50 students, we want to see your factory as we are eager to know how cycles are made. We have been anxiously waiting to do so since June. We propose to visit it on 23rd of this month. We request you to give us permission to see the same. Our class teacher will also come with us.
We eagerly await your reply.
Yours faithfully,
R.K. Mittal,
Pupil Leader of XII Std.
(2) Write a reply to the following letter suitably.
45, Mahavir Lane,
Allahabad.
5th July, 2008.
Dear Uncle,
I am well here and I hope that all of you are well there.
My friend Joseph is coming to Allahabad next month to attend an interview in a biscuit factory. He has no relative there. He is visiting Allahabad for the first time. He does not know Hindi. He will be staying in Allahabad for a week.
I shall be very happy if you could kindly extend your help by providing him accommodation in your house.
Kindly convey my regards to aunt and my wishes to Jinny.
Yours affectionately,
Robert.
(3) Write a suitable reply to the following letter.
Raman & Co.
Booksellers and Publishers,
Book Market,
Varanasi, 18-6-2008.
The Manager,
Maya Book Depot,
Ujhani.
Dear Sir,
We would like to call your attention to our invoice No. 125 dated 10.04.2008 for Rs. 1,850 (one thousand eight hundred and fifty). The payment is pending for a long period. In spite of our reminders we haven't received any reply from you. We request you to settle the account at an early date without forcing us to take legal action to recover the amount due to us.
Yours faithfully,
Ram Narain Misra,
(Manager)
(4) Write a reply to the following letter suitably.
17, D.B. Road,
Coimbatore.
August 20, 2008.
Dear Amutha,
I am much delighted to know that you have won the ‘Young World-Wild Life Painting Contest’. Congratulations!
I know how happy you are. You must know how proud I am of you.
With love,
Yours,
Priya
To,
Miss Amutha,
Plot 5, D.R. Nagar,
Rathnapuri,
Madurai-625101.
(5) Write a reply to the following letter suitably.
72, Anna Nagar,
Madurai
November 4, 2008
Dear Vennila,
I have been inviting you to Madurai for the last two years. I am sorry to say, but, you have never paid a visit so far. I am not at all satisfied with the way you keep postponing your visit.
Hoping to meet you during the winter holidays.
Yours
Chandra
To,
Miss Vennila,
65, R.S. Puram.
Coimbatore-641007
(6) Write a reply to the following letter suitably.
19, Noori Gate,
Alwar.
September 4, 2008.
Dear Keshav,
You have borrowed ‘Animal Kindgom Book-II’ from me last month. This Saturday is the due date to return the book to my school library. I have already reminded you several times. I am sorry to say this, but, I need the book immediately. Please send it without fail.
Yours lovingly,
Nirmal
To,
Karan Keshav,
21, Lakshmi Villa,
Raja Street,
Dabra.
(7) Write a reply to the folowing letter suitably.
Bangalore,
March 3, 2008.
Dear Raghav,
How are you ? You know, writing is my hobby. I want to write an article on the Kargil hero Major Sarvanan, for my school magazine.
As Sarvanan's family hails from Trichy, and your father being a journailst, who covered the Kargil war, I thought I could write to you for more information.
Yours sincerely,
Manjeet.
Exercise for Practice
(1) Write a letter to your friend advising him to live with his means and stop buying expensive luxury articles on instalments.
(2) Write a letter to the Principal of your College asking for a form of application and prospectus.
(3) Write a letter to the Warden of Thomson Hostel, Kanpur enquiring about fees and rules.
(4) Write a letter to a photograph asking for terms for taking a group photo in your school.
(5) You want to go to a hill station during the summer vacation. Write a letter to a tourist agency making enquiries about a summer holiday trip that you would like to take.
(6) Write a letter to your landlord asking him to put the house where you reside in a proper state, especially the roof, and to have the whole house whitewashed and painted.
(7) Write a letter from a student to the Principal, giving an explanation for his behaviour and offering a satisfactory apology.
(8) Write a letter from a father to the Principal of a College requesting for help.
(9) You have been living in a big city for six months. Write a letter to your friend in your village/home tour expressing your views on the joys and sorrows of a city life.
III. Business letters and
Letters to Editors
(1) Letter applying for Agency
Sadar Bazar,
Ghaziabad, Sept. 10, 2008.
M/s Padam Kumar Shital Prasad,
Vegetable Merchants.
Mathura.
Dear Sir,
We have come to know from a reliable source that you are eager to establish your agency in your district. We therefore, offer our services to act as your sole agent for this district.
We are very old dealers of Khurja Ghee and enjoy good reputation in the market. Our firm was established in1980. On account of high prices of pure ghee, there is much reduction in its sale. So with a view to recoup the same, we wish to take this agency. We shall be able to sell nearly 400 tins per month.
We can conveniently carry on the agency work with a commission of 6¼%. The time of credit, which we shall take, will not exceed two months in any case.
We are pleased to give you the following references :
(1) Messrs Karam Chand Mohan Lal, Motilal Nehru Road, Mathura.
(2) Dena Bank, Station Road, Ghaziabad.
Should you appoint us as your sole agent for this district, we assure you we shall be always endeavouring to safeguard your interests to the best of our ability.
Yours faithfully,
Ram Charan Uma Shanker.
(2) Advertisement of Posts
Wanted a stenographer for the local rationing office. Apply stating age, qualification and other particulars and minimum salary acceptable to the Rationing Officer. Distt. Aligarh.
The Rationing Officer,
Distt. Aligarh.
Sir,
In response to your advertisement in yesterday’s Amar Ujala for the post of Stenographer under your kind control, I most respectfully offer myself for the post.
As regards my educational attainments, I may state that I passed the High School Examination in 2004 and the Intermediate Examination in 2006 with distinction in Steno-typing, both in good Second division.
I am working as a Stenographer in the local Central Bank, but the place is temporary and will terminate by the end of this month.
I am 25 years of age and belong to a respectable family of this district. I have sound physique and am well connected.
I enclose here with a few copies of my testimonials and certificates for your perusal.
I will be glad if favoured with an appointment for interview. I can easily attend your office after this month.
Subzi Mandi, Yours respectfully,
Aligarh. Ram Avtar Gupta
5-9-2008
(3) Application for a Post
10, Patkapur,
Kanpur,
May 25, 2008.
The Agent,
Begg Sutherland & Co. Ltd.,
Kanpur.
Sir,
In response to your advertisement in the ‘Hindustan Times’ of the 10th inst. I offer my services for the post of an Accountant in your office.
I passed the H.S. Exam of U.P. Board in 2001 with Commerce as my optional subject from B.N.S.D. Inter College, Kanpur in the First division. In 2003, I passed the Accountancy Exam. of the London Chanmber of Commerce with distinction. Since then I have been serving as an Accountant in the local J.K. Cotton Mills. I am at present drawing Rs. 2,750/- per month, and my relations with my employers are quite smooth. I am applying for this post in the hope of improving my prospects in your firm which has much wider scope for accountants.
I am 28 years old and am well connected. I am herewith enclosing copies of a few testimonials regarding my character and ability. I shall feel obliged if you kindly make enquiries about me from my present employers as well as from the Principal of B.N.S.D. Inter College.
In the end I give you my fullest assurance that if I am selected, it will always be my best endeavour to satisfy you with my work and conduct.
Yours faithfully,
Dularey Lal Baijal
(4) Write a letter to a Dealer in a Watch Company about the watch received from them.
Tripur Mani,
18, South Car Street,
Salem.
September 8, 2008.
To,
The Reliable Watch Co.,
149, Natwar Road,
Chennai.
Dear Sir,
I regret to state that the watch sent by you is not working properly. It stops very often. The parcel was received in tact. Hence I think there is some defect in the watch. I am sending the watch back to you and request you to send another watch after fully testing it.
Yours faithfully,
Tripur Mani,

letters

(104) Write a letter to your friend abroad to send you some stamps and pictures.
R.K. Sahni
87, Mount Road,
Chennai.
22-9-2008
My dear Vimal,
I am very happy to receive your kind letter of the 8th inst. I am glad to hear that you have come first in the sports competition in your house.
I have written to you that I am interested in stamp-collecting and collection of pictures. I have got an album of these collections. I request you to kindly send me some rare stamps of your country and some pictures of very important places and beautiful landscapes there. I intend displaying them in a public exhibition.
Thanking you.
Yours sincerely,
Saroj Kumar Tandon.
(105) Write a lettter to your friend asking him to return the book he had borrowed from you last month.
Shiv Nagar,
Murshidabad.
9th October, 2008.
My dear Prem,
Last month you took from me ‘Idioms and Phrases’ by H. Martin. You had promised to return the book in a week. I think your examinations are over and you do not need it now. The book is necessary for me for my examination. So please return the book in a day or two.
Yours sincerely,
Purshottam Lal.
(106) Write a letter to your friend advising him to donate his books to the book bank in his school.
24, Sultanganj,
Aligarh.
June, 10, 2008.
My dear Kundan,
I am getting on well with my studies. How are you ? How is your school life ?
You may be knowing that ‘Book Banks’ have been started in most of the schools in our state. The scheme aims at helping poor pupils with books. Books are collected from those who have been promoted to higher class. I have donated five books.
I hope there is a ‘Book Bank’ in your school. I would advise you to donate your books and do your part in helping the poor.
Yours sincerely,
L. Ibrahim
(107) Write a letter to your friend to come to your house to join you in preparing for the examination.
Jeewani Kuti,
Loha Mandi,
Agra. 10-1-2008
My dear Kumar,
You have often told me that you find it difficult to study your lessons in your house as it is very small. Why can't you come to my house and join me in preparing for the Public Examination, which is fast approaching. I have a separate room free from disturbance. Our combined study would be beneficial to both. My room is airy and well furnished and I have got all the books needed.
I hope you will agree to my proposal and come to my house daily from next week.
Yours sincerely,
Raja
(108) You hold two complimentary tickets for a musical programme. Write a letter to a friend of yours inviting him to accompany you.
Kamal Kunj,
Tagore Nagar,
Chembur, Mumbai.
March 20, 2008.
My dear Suraj,
You must have been surprised at the second letter of mine within the span of four days. The last letter I had sent to you was just to acquaint you with what I am going to do after my examination. But this letter is an invitation to you to a great musical feast.
I know you are a great Indian classical music fan and will not miss an opportunity to feast yourself on musical recitals of renowned Hindustani Singers and Songs stresses.
I have secured two complimentary tickets for a great musical programme for three nights beginning from Saturday 4th April, 2008 at Shambhu Hall, Kings Circle, Matunga. The programme is to start at 10 o'clock every night and is likely to continue until long past mid night. The programme consists of both vocal and instrumental music and renowned musicians of India are to participate in it.
You may wonder why I have written to you so early and urgently to you, when there are still about 15 days for the programme. The sole reason for this is that you should not make any appointment or engagement for these three nights, for I want you to accompany me to the programme.
I am certain you will not say ‘No’ to this, yet awaiting your reply.
With kind regards.
Yours lovingly,
Nirmal Kumar
(109) Write a letter to your friend apologizing to him for having failed to keep an appointment.
Kamal Sadan,
1st Floor, Flat No. 8,
Dadar, Mumbai.
2-3-2008
My dear Rajan.
I was expected to come to you last evening to discuss our plans of our trip to Kashmir during the summer holidays. I am sorry I could not keep the appointment. I tender my sincere apologies for the lapse on my part.
But I was really helpless. As I was getting out of my house, my cousins from U.S.A. landed. We were meeting them after ten years. So I could not leave them. I generally keep up my appointments. I am sure you understand my problem. I will be meeting you next Wednesday at 6 p.m. My respects to your Dad and Mum.
With sincere apologies, I remain,
Yours sincerely,
Madhav
(110) Write a letter to your friend how you plan to spend your vacation after S.S.C. Examination.
Satnam Society.
Marine Lines,
Mumbai-26
25th March, 2008
My dear Sunil,
Trust this finds you and your family in good health. I have just finished my S.S.C. exams. My parents have promised to give me a nice holiday after all these days of hard work.
We are planning to go on a tour of Northern India. We shall be visiting Simla, Nainital, Chandigarh, etc. The trip is for 14 days. After coming back from the tour, I am intending to join swimming and computer classes.
Please let me know whether you will be able to join us for the trip. Please reply soon.
With love and best wishes.
Your loving friend,
Manohar.
(111) Write a letter to your friend if you may stay in his house on a particular day.
Place ...........
Date ............
My dear Venkat,
I am happy to inform you that I have passed Type-writing Higher and Short-hand Lower Examinations. I have applied for Banking Service Recruitment Board. I have to sit for an examination on the 10th proximo. The examination centre is in your town. Please let me know if I may stay in your house on 9th and 10th of next month.
Convey my regards to your parents.
Yours sincerely
X.Y.Z.
(112) Write a letter to your friend about a good film seen by you recently.
Place ...........
Date ............
My dear Arun,
Last month I saw a film ‘An Ideal Family’. It is a fine film providing good entertainment. The action of all the actors is good. Actor Visu, who plays the role of the head of the family, has done excellently well. The songs are sweet. The photography is praiseworthy, dialogues are impressive. The story is well-knit and the presentation is marvellous. I enjoyed the film throughout. I would ask you to see that film and enjoy.
Yours sincerely,
Mewa Ram
(113) A story written by one of your friends has appeared in a popular weekly magazine and you have just read it. Write a letter to her expressing your opinion about her story.
145, New Street
Saharanpur.
15-09-2008.
My dear Meena,
I am a regular reader of the weekly magazine ‘Sarovar’. The short story entitled “Shining Stars” was very fine. I came to know that it was you who have had written it. What a wonderful story you have written! The development of the plot is superb. You have chosen apt words for description of the natural scenes. The style is elegant. The narration is life-like.
May God bless you with greater skill so that you can rise very high in the art of writing stories.
Yours sincerely,
Kanak.
(114) Write a letter to a gentleman requesting him to preside over a function in your school.
J.C. Hr. Sec. School,
Shikohabad.
17th December, 2008
To,
The Principal,
Agra College,
Agra.
Dear Sir,
The inaugural function of our school Library Association has been fixed to take place on 28th of this month. The pupils and teachers of our school wish that you should preside over the function and deliver the address. I request you to accept our invitation and give us the opportunity of hearing a fine speech.
Expecting your letter of consent,
Yours faithfully,
Nawal Kishore Sharma
Secretary,
Literary Association
(115) Write a letter to your friend describing your participation in Pongal sports held in the school.
Place.........
Date...........
My dear Kanan,
I am well here and hope you are also well with your brothers and sisters. I am writing to you about in the Pongal sports held in my school in the first week of this month. I am sure you would be glad to read about my participation in them.
I won the 100 m clash. Manish won the 200 m. I won the long jump. He won the high jump. I won the shotput, he, the dsicus. with just one event, the ‘musical chairs’ to go, we had equal points. There was excitement all around. The event would decide the individual championship trophy. Both of us entered the final round. Our friends were cheering us. When the music stopped, I was nearer the chair. I could have sat on it, but I delayed a bit, so that Manish could sit. Do you know, why ? Friendship mattered to me more than the championship.
With regards to your parents.
Yours very sincerely,
Banwari Lal.
(116) Write a letter to your friend who has started smoking recently, pointing out the evils of smoking.
16, Kakkawadi,
Raipur.
29th November, 2008
Dear Ramesh,
Yesterday I received a letter from Govind Pandey whom you know well. The main point in his letter was your ‘heavy smoking’ as he calls it. While I was with you in D.A.V. High School, we had talks between us about this poisonous weed, and you used to say that you hated it like poison. How is it then that you have become a confirmed smoker ? Bad company is the cause, I suppose.
You must be aware of the terrible effects of smoking. It can cause cancer of the lungs or tongue. It can weaken the heart and cause dyspepsia. It also weakens the eyesight, sometimes causing blindness.
I, therefore, entreat you to give up this habit immediately and become your old self again.
Please convey my respects to your parents and give my love to your younger brother. And please write to me again and tell me that you are free of this dangerous vice.
With my best wishes,
Yours sincere friend,
Kailash.
(117) Write a letter to your friend regretting the loss of a book which you have borrowed from him.
16, Motiganj,
Bikaner,
15th Sept., 2008
Dear Vishwas,
Thank you for your letter of 12th inst., which I received this morning. I am very happy to learn that you have got admission to Government College.
The novel ‘Pride and Prejudice which I had borrowed from you when I was in Banmor in May and which you now want back is unfortunately either lost or mislaid. I don't know whether I have lent it to someone or left it in the class. Please pardon me for this negligence. I shall buy a copy today and send it to you by post, the first thing tomorrow.
I hope all of you are well and happy, particularly your kid brother, who was in hospital while I was there.
With my namaste to your father and mother and ‘ta ta’ to your kind brother.
Yours sincerely,
Rajni Kant
(118) Write a letter to your friend, explaining to him the danger of taking alcoholic drinks even in small quantities.
26, Carter Road,
Bandra.
Bombay-50
15th March, 2008
My dear Vinod,
Since I write to you last week, I have heard some disturbing news about you from some common friends. This is the reason that has prompted me to write to you again.
I have heard that you have started taking alcoholic drinks. Let me, as your sincere friend, advise you to desist from such a course. You know habits die very slow. It is a well-known fact that alcoholic drink weakens the liver and the whole system. You have an excellent record as a sportsman and you will certainly ruin it, if you indulge in drinking.
So I plead with you, for your own sake and for the sake of your friends to nip this habit in the bud.
With warmest regards to you and all at home.
Yours sincerely,
Vishal
(119) Write a letter to your neighbour requesting him not to play his T.V. loudly.
H.A.N. David,
55, A.A. Road,
Madurai.
6-9-2008
To,
V.P. Damodaran,
56, A.A. Road,
Madurai.
Dear Sir,
I feel sorry to write this to you. At night, your T.V. is turned on very loudly daily. My mother is suffering from Asthama. The high volume of your T.V. disturbs her sleep.
So I request you to be kind enough not to turn on your T.V. too loudly at nights. I will be thankful if you oblige.
Yours sincerely,
H.A.N. David
(120) Suppose you live in a rented house. Write a letter to your landlord requesting him to conduct repairs in the house you are occupying.
27, Delhi Road,
Mathura.
June 15, 2008
Shri R. P. Sharma
Gaja Paysa,
Mathura.
Dear Sir,
Permit me to draw your kind attention to the poor condition of the house. I am living in as your tenant. Two roofs need urgent repairs. The walls have developed big cracks. Floors need replastering. The roofs of bathroom and kitchen leak during the rainy season.
Kindly arrange these repairs soon as the rainy season is very near. I shall feel highly thankful to you for your favour.
Yours faithfully,
Gauri Shanker
(121) Your mother wants to spend a few days with your elder brother who lives in Nainital. Write a letter to your brother asking him to come to the railway station to receive her.
162, Mall Road,
Meerut,
March 20, 2008
My dear Brother,
You will be glad to know that mother has agreed to spend a few days with you at Simla. She was feeling reluctant to leave home. But she changed her mind when sister Usha arrived from Bharatpur yesterday. Usha would be staying with us for two or three weeks. She would look after the home in the absence of the mother.
Mother will be leaving Delhi by the Kathmandu Express on 25th March, 2008 at 8.30 p.m. She will reach Nainital on the morning of 26th March at eight o'clock.
You should come to the railway station to receive her from Bogie No. 23504. As she is visiting Nainital for the first time, it will not be possible to reach your residence alone.
With regards,
Yours affectionately,
Rajesh
(122) Suppose you are Dinesh. Your father is living at Chennai. Write a letter to him giving him home news.
82, Pant Nagar,
Ghaziabad.
May 18, 2008
My dear Father,
We have not heard from you for more than a week. We are worried about your health.
Here, all except Kamlesh have been keeping good health. Last week she had a severe attack of influenza and remained confined to bed for four days. We consulted Dr. Dubey. He advised her complete rest for a week. You need not worry about her, for she is improving rapidly.
You will be glad to read that Rakesh has passed the half-yearly exmination getting first position in the school. I have been studying hard and hope to do well. Sudha had some deficiency in English. So, we have engaged a tutor for her.
Last Sunday Mamaji and Mamiji paid us a visit. They were keeping good health.
Please do not forget to write to us at least once every week.
With kind regards,
Yours affectionately,
Govincd.
(123) Write a letter to your mother requesting her to send you her latest photograph.
28/3, Peetampura,
Delhi - 110038
June 18, 2008
My dear Mother,
I received your kind letter yesterday. This proved to be a source of great joy to me, for the feeling, that our near and dear ones remember us, gives us emotional satisfaction. Those who live in a hostel are always waiting to hear something from home. The postman's visit is always welcome to us.
I do not like to remain away from my family. I am waiting for that day when our school will close for the summer vacation. Our examinations are drawing near. so I cannot come to see you.
I request you to send me your latest photograph so that I may not feel lonely. Please do not forget to send me your photograph as early as possible.
With love and regards.
Yours affectionately,
Sumit
(124) In a letter to your friend, write about his faults and also about the good points of his character.
Examination Hall.
....................
March 28, 2008
Dear Ramesh,
Jai Hind! As you know it is difficult to call a spade a spade these days. But as your friend and well-wisher, I take up this unpleasant duty to point out a few defects in you. Your father has asked me again and again that I should advise you to get up early in the morning. It is really very bad that you keep in bed till date. I am really pained to hear that you quarrel with your younger brothers and sisters over trifles. You should give up this bad habit and try to love them. Moreover, it is undesirable that you waste much of your day-time in the company of bad boys. You will ruin yourself in this way. If you do not mind these defects now, you will realize it in your later life.
It is good that you have soft corner for the poor. I have heard with great interest that you help the poor class-fellows with books and money. I feel happy, when I learn that you stand first in the class in all the examinations and your teachers are satisfied with you. You are neat and clean, it is really very good. The other day your headmaster was praising you for your active participation in many of the extra-curricular activities.
Please try to imporve yourself, as far as possible. I hope you will not mind the first paragraph of this letter, and try to remove the defects if you have any. As far as the good points are concerned, it is hightime that you should develop them fully.
Any service I am fit for.
Yours sincerely,
Bhagwan Kumar.
(125) Write a letter to your mother telling her how you saved the life of a child.
325, Sadar Bazar,
Delhi.
December 15, 2008
Respected Mother,
You will be glad to learn how I saved the life of a boy from being burnt to death.
Last night, when I was studying in my drawing room. I heard a loud cry “Fire, Fire”. I saw through the window. Many people with buckets full of sands and pitchers of water were running to the house at the corner of our street. I came down immediately and reached the spot. There the people were trying their best to extinguish the fire, which was beyond their control. The owners of the house were crying that their only son was left on the upper storey of their house and nobody was willing to risk his life to save the life of the child. I went inside the house, climbed upstairs amidst dense smoke and flames. I took up the child from the cradle and jumped down immediately. By God's grace both of us were safe. In this way I saved the life of a child, whose parents were so glad to have him back. They wanted to reward me for this act of bravery, but I refused to accept anything. All the people were praising me for my this act of boldness. The local newspapers gave this news on the front page in bold letters. This was followed by a volley of congratulations from different corners of the city.
I hope you will also like and appreciate my this brave deed.
With love from,
Yours affectionate son,
Roshan Lal.
II. Social Letters
“A letter shows the man it is written to as well as the man it is written by.” —Chesterfield
Under the heading ‘Social Letters’ we include Notes, Letters of Invitations, Replies, Acknowledgements, Postponements, etc.
In business letters, we have said, there is a good deal of formality. But the polite formalities of the so-called Social Letters are no less large in number and perplexing in character. In social correspondence there is no room for the ventilation of personal or private thoughts and feelings.
There are two kinds of Notes of Invitation—formal and informal. A formal invitation is generally written in the third person. It contains no heading, no salutation and no complimentary close. The writers name appears in the body of the letter. The address of the writer and the date are written to the left, below the communication. If it is an invitation to tea or dinner, there should be an R.S.V.P. at the bottom of the letter, R.S.V.P. is an abbreviation for Respondez stil vous plait which means ‘Reply, if you please’. If there is an R.S.V.P. it is but politeness to reply accepting or declining the invitation. The reply like the note, is also written in the third person, and repeats the date and time mentioned in the invitation. Then there are informal Notes of Invitations, their acceptance, and refusal. These are all like ordinary friendly letters, though the language used here is more formal. They are addressed to the recipient by name and the formal close is usually : ‘Sincerely yours’, or ‘Yours sincerely’, or ‘Yours very sincerely’. Below we are giving some specimens of both formal and informal types of social correspondence.
(1) Formal Notes of Invitation
Mr. C.V. Satyanarayan requests the pleasure of the company of Mr. R.S. Yadav, M.P. at dinner at his house, 14, Nehru Road at 8.30 p.m. on Sunday, the 18th May, 2008.
Shiva Sadan,
Kanpur.
May 12, 2008 R.S.V.P.
(2) Formal Note of Acceptance
Mr. R.S. Yadav acknowledges with thanks the invitation of Mr. C.V. Satyanarayan to dinner at his house on the 18th May, 2008 at 8.30 p.m. He will be delighted to come.
Amrit Bhawan,
Kanpur.
May 15 , 2008
(3) Formal Note of Refusal
Mr. R.S. Yadav acknowledges with thanks the kind invitation of Mr.C.V. Satyanarayan to dinner at his house on the 18th May, 2008 at 8.30 p.m. but he very much regrets that he cannot come on account of a previous engagement.
Amrit Bhawan
Kanpur
May 15, 2008
(4) Formal Note of Invitation
16, Prem Sadan,
20th June, 2008
Dear Mrs. Saxena,
We shall be pleased if you and Dr. Saxena will dine with us on Monday next, the 25th instant, 9.30 p.m. We should like you to meet the Guptas who are also coming.
Yours sincerely,
Sarla Mahajan
(5) Formal Note of Acceptance
Dear Mrs. Mahajan,
We have great pleasure in accepting your kind invitation to dinner on Monday next, the 25th instant and shall be deligthed to meet the Guptas.
Yours sincerely,
Sarita Saxena.
(6) Formal Note of Refusal
Dear Mrs. Saxena,
We regret that owing to a previous engagement for the 25th instant, we shall be unable to dine with you on that day.
Yours sincerely,
Sarita Saxena
(7) From a society inviting a gentleman
to attend a programme
The members of the Theosophical Society request the pleasure of the company of Mr. R.P. Sharma at a symposium to be held by the Society in the Town Hall on Sunday the 8th March, at 4.30 p.m.
The Theosophical Society,
16, Malaviya Road, R.N. Bansal,
Lucknow. Secretary
2nd March, 2008.
(8) Acceptance to the Above
Mr. R.P. Sharma has great pleasure in accepting the invitation of the Theosophical Society to a symposium to be held in the Town Hall on Sunday the 8th March at 4.30 p.m.
24, Bara Bazaar,
Lucknow
March 5, 2008
(9) Refusal to the Above
Mr. R.P. Sharma regrets that owing to a previous engagement, he is unable to accept the invitation of the Theosophical Society to a symposium to be held in the Town Hall on Sunday, the 8th March, at 4.30 p.m.
24, Bara Bazaar,
Lucknow.
March 5, 2008
(10) From a lady, inviting a married couple to Dinner
4, Anand Bhawan,
Town Hall,
Varanasi,
April 14, 2008
Dear Mr. Agarwal,
We should be very pleased if you and Mr. Agarwal would dine with us on Wednesday the 18th, at 8 o'clock. It will be quite a small party, as we have only asked Mr. and Mrs. Arora and Mr., Mrs. and Miss Bansal. We hope you will be dis-engaged and be able to give us the pleasure of your company.
Very truly yours,
Bimla Tandon
(11) Acceptance of the Above
10, Anand Bhawan,
Civil Lines,
Varanasi.
April 16, 2008
Dear Mrs. Tandon,
We have great pleasure in accepting your kind invitation to dine with you on the 18th. I was so sorry to miss you on Saturday, we had gone on a long drive to pleasure park and did not return till six. I hope to be more fortunate the next time you call.
Very truly yours,
Manju Agarwal.
(12) Refusal to the Above
10, Anand Bhawan
Civil Lines,
Varanasi
April 16, 2008
Dear Mrs. Tandon,
We are extremely sorry that we are unable to accept your kind invitation to dinner, as we are going to Noida on Tuesday and shall note return home until after the 20th, when I shall hope to come and see you.
Very truly yours,
Manju Agarwal.
(13) From a Gentleman to a young lady, inviting her to go to the Cinema
16, Sukh Nivas,
Manoj Road,
Indore.
Sept. 22, 2008
Dear Miss Malti,
I think you said you would like to see the new play at the Ritz. If you allow me I will endeavour to secure seats for any evening next week on which you and your mother may be disengaged, and shall hope to have the pleasure of accompanying you.
Very truly yours,
Mukand Jain
(14) Acceptance of the above
15, Amar Niketan,
Civil Lines,
Indore.
September 24, 2008
Dear Mr. Jain,
My mother and I should much enjoy going to the Cinema one day next week, and it is very kind of you to offer to take seats for us. I think Thursday would be most convenient night if it suits you equally well.
Believe me, with kind regards from my mother.
Yours very sincerely,
Malti Jindal
(15) To a Gentleman asking him to pay a country visit
Nandgaon,
Mathura.
February 10, 2008
Dear Mr. Narendra,
I wonder if you would feel inclined for a little country air ? If so, perhaps you would like to run down to us for a few days. We are only an hour and a half from town, as I think I told you. If you are able to come and will let me know what day to expect you. I will tell the best bus to take. I need to say how pleased we should be to see you.
Sincerely yours.
S.N. Garg
(16) Refusal to the above.
Dampier Park,
Mathura.
February 13, 2008
Dear Mr. Garg,
It would have given me very much pleasure to accept your kind invitation to stay with you for a few days, but I have arranged to go to Kanpur on Friday next with my sister-in-law, which will, I am sorry to say, prevent my coming to you just now. I always think the country is at its fairest this month and I should have been so pleased to pay you a little visit if I could have arranged it.
Very truly yours,
Narendra Bansal.
(17) To a lady offering a Birthday Present.
271, Tulsi Enclave,
Professor Colony,
Agra.
May 10, 2008
My dear Miss Saxena,
In wishing you many happy returns of your birthday, I send you a little souvenir which I hope you will like. I hope it will occasionally serve to remind you in days to come of one who held you in affection and wished you all happiness. May the future contain everything for you that your dearest friends could wish.
Yours affectionately,
J.P. Nagari
(18) To a lady, thanking her for a Birthday Present.
6, Ram Nagar,
New Delhi
May 18, 2008
Dear Mrs. Nagari,
I do not know how to thank you adequately for your handsome present, I am delighted with it. It was indeed kind of you to remember my birthday, and I am most grateful for your good wishes. I have had several very nice presents, but none that I shall value more than yours. We are to have a little dance to-night in honour of the event, so I shall have the pleasure of showing my gifts to my particular friends.
With renewed thanks,
Affectionately yours,
H.G. Saxena.
(19) An inviation to attend a meeting.
15, G.T. Road,
Pilibhit.
20th August, 2008
Sir,
The special meeting of the Municipal Committee, Pilibhit will be held on the 28th August, 2008 at 5.30 p.m. in the Municipal Hall.
Your presence is earnestly requested.
Yours faithfully,
S. Chand
Secretary
To,
Shri N. L. Kirpal
Purana Mohalla,
Pilibhit.
Acceptance
Sir,
Thank you very much for your kind invitation to attend the special meeting. I shall be pleased to attend it and hope to reach in time.
Yours faithfully,
N.L. Kirpal
Refusal
Sir,
I thank you very much for your kind invitation to attend the meeting, but on account of previous engagement I regret my inability to attend it.
Yours faithfully,
N.L. Kirpal
To,
Mr. S.L. Yadav,
Secretary, Municipal Committee,
Pilibhit.
(20) Invitation to a Wedding Party
The undersigned requests the pleasure of Mr. Rattan’s company at the dinner at his residence in Maida Mohalla, Meerut on the auspicious occasion of the wedding of his son, Nitin Agarwal at 8.00 p.m. on Thursday, the 12th November 2008.
Rameshwar Dayal
6th November, 2008
Acceptance
Mr. Ram Chand has great pleasure in accepting the invitation, which has so kindly been extended to me to the dinner on the auspicious occasion of the wedding of his son, Nitin Agarwal, at 8.00 p.m. on 12th November, 2008.
Pilibhit,
9th November, 2008.
Refusal
Mr. Ram Chand, on account of previous engagement, regrets his inability to accept the dinner so kindly extended to him on the auspicious occasion of the marriage of his son, Nitin Agarwal, on the 12th November, 2008.
Pilibhit
9th November, 2008.
(21) Invitation to Dinner
Mr. and Mrs. Wahid Ahmad request the pleasure of Mr. Narayan Das Saxena's company at a dinner on the 20th inst. at 7.30 p.m. to be held at their residence on the occasion of their daughter’s marraige.
BIHAR MANZIL
Civil Lines,
Moradabad.
8th July, 2008.
R.S.V.P.
Note of Acceptance
Narain Das Saxena thanks Mr. and Mrs. Wahid Ahmad for their kind invitation and will be delighted to have the honour of dining with Mr. and Mrs. Wahid Ahmad on 20th July at 7.30 p.m. at their residence.
10, Civil Lines,
Moradabad.
9th July, 2008.
Note stating inability to Attend
Narain Das Saxena thanks Mr. and Mrs. Wahid Ahmad for their very kind invitation, but regrets that a pervious engagement prevents his presence. He, however, sends his blessings to the new couple.
10, Civil Lines,
Moradabad.
9th July, 2008.
(22) Reply in negative to the invitation of your friend to visit him
Raj Niwas, Matatila,
Bulandshahr
29th December, 2008
Dear Prahlad,
I was pleased to note the contents of your letter, who can be happier than I to have joined your sister’s marriage. But it is certain I shall not be able to attend it. My Uncle's marriage takes place on the same date. I will be missing not only your marriage but also of your gay company in the wedding party of my Uncle's marriage.
I may find time to pay a visit a few days before the marriage with best of wishes,
Yours sincerely,
Pramod.
(23) An Informal letter of Invitation.
Tulsi Kutir,
Das Compound,
Mainpuri.
14th April, 2008.
My dear Rajesh,
It shall be a great pleasure to me if you please be kind enough to join us at an At Home at my residence on Sunday, the 20th inst. at 8.00 p.m. in lieu of my getting a younger brother.
Sincerely yours,
Govind Mittal.
Informal Letter of Acceptance
25, Gali Maliyan,
Hathras,
April 17, 2008.
Dear Govind,
Many thanks for your kind invitation to an At Home at your residence on Sunday the 20th instant at 8 p.m. and I feel great pleasure to accept it. You please accept my wishes for the baby. You shall find me there with you in time on this happy day.
Yours sincerely,
Rajesh Agarwal
Informal Letter of Refusal
25, Gali Maliyan.
Hathras.
Apri 17, 2008.
Dear Govind,
I am sorry that on account of previous engagement, I shall not be able to join you at your At Home on Sunday, 20th instant. With sincere thanks to you for your kind invitation and lots of good wishes for the baby.
Sincerely yours
Rajesh Agrawal
(24) Formal Letters of Invitation
Mr. and Mrs. P.C. Mehta request the pleasure of Mr. and Mrs. R.K. Jain's presence on the auspicious occasion of their son Mohan's wedding with Radha, the daughter of Smt. and Shri R.N. Kalkar at their residence at 8 p.m. on Friday, the 15th of October, 2008.
125, Khatrana
Shikohobad.
Formal Letter of Acceptance
Mr. R.K. Jain feels a great pleasure in accepting the kind invitation of Mr. and Mrs. P.C. Mehta on the auspicious occasion of their son’s marriage on Friday, the 15th of October, 2008.
215, Rawatpara,
Agra.
October 9, 2008.
Formal Letter of Refusal
Mr. R.K. Jain regrets to say that his illness prevents him from accepting the kind invitation of Mr. and Mrs. P.C. Mehta on the auspicious occasion of their son's marriage on Friday, the 15th of October, 2008.
215, Rawatpara,
Agra
October 9, 2008.
(25) From a Gentleman to a Legal Adviser asking Advice
12, Civil Lines,
Allahabad,
November 5, 2008
B.K. Esq.
Dear Sir,
I am in a little difficulty respecting a late servant of mine. I dismissed him for misconduct without giving him a month's warning, and he has now summoned me for a month's wages. What would you advise me to do in the matter ? Perpahs you will kindly drop me a line.
With compliments,
Yours truly,
H.C. Saxena.
(26) From a Gentleman to a Legal Adviser, respecting a claim
24, Agrasen Park,
Bareilly.
December 15, 2008
S.P. Saxena, Esq
Dear Sir,
I enclose a letter received this morning from Mr. A.L. Zafri, Mr. Puri's Solicitors, asking for compensation for damage done to his car by its coming into collision with mine. I shall send my driver to you tomorrow morning that he may explain the nature of the accident, and perhaps you will see that no blame attaches to him. Will you have the goodness after you have seen him to write to Mr. A.L. Zafri ?
Yours very truly,
D.N. Kapoor.
Assignment
(1) Write a reply to the following letter suitably.
N.S.W. Higher Sec. School
Madurai-7
2nd July, 2008.
To,
The Manager,
Robinson Cycle Factory,
Chennai-600 083
Sir,
Our class consists of 50 students, we want to see your factory as we are eager to know how cycles are made. We have been anxiously waiting to do so since June. We propose to visit it on 23rd of this month. We request you to give us permission to see the same. Our class teacher will also come with us.
We eagerly await your reply.
Yours faithfully,
R.K. Mittal,
Pupil Leader of XII Std.
(2) Write a reply to the following letter suitably.
45, Mahavir Lane,
Allahabad.
5th July, 2008.
Dear Uncle,
I am well here and I hope that all of you are well there.
My friend Joseph is coming to Allahabad next month to attend an interview in a biscuit factory. He has no relative there. He is visiting Allahabad for the first time. He does not know Hindi. He will be staying in Allahabad for a week.
I shall be very happy if you could kindly extend your help by providing him accommodation in your house.
Kindly convey my regards to aunt and my wishes to Jinny.
Yours affectionately,
Robert.
(3) Write a suitable reply to the following letter.
Raman & Co.
Booksellers and Publishers,
Book Market,
Varanasi, 18-6-2008.
The Manager,
Maya Book Depot,
Ujhani.
Dear Sir,
We would like to call your attention to our invoice No. 125 dated 10.04.2008 for Rs. 1,850 (one thousand eight hundred and fifty). The payment is pending for a long period. In spite of our reminders we haven't received any reply from you. We request you to settle the account at an early date without forcing us to take legal action to recover the amount due to us.
Yours faithfully,
Ram Narain Misra,
(Manager)
(4) Write a reply to the following letter suitably.
17, D.B. Road,
Coimbatore.
August 20, 2008.
Dear Amutha,
I am much delighted to know that you have won the ‘Young World-Wild Life Painting Contest’. Congratulations!
I know how happy you are. You must know how proud I am of you.
With love,
Yours,
Priya
To,
Miss Amutha,
Plot 5, D.R. Nagar,
Rathnapuri,
Madurai-625101.
(5) Write a reply to the following letter suitably.
72, Anna Nagar,
Madurai
November 4, 2008
Dear Vennila,
I have been inviting you to Madurai for the last two years. I am sorry to say, but, you have never paid a visit so far. I am not at all satisfied with the way you keep postponing your visit.
Hoping to meet you during the winter holidays.
Yours
Chandra
To,
Miss Vennila,
65, R.S. Puram.
Coimbatore-641007
(6) Write a reply to the following letter suitably.
19, Noori Gate,
Alwar.
September 4, 2008.
Dear Keshav,
You have borrowed ‘Animal Kindgom Book-II’ from me last month. This Saturday is the due date to return the book to my school library. I have already reminded you several times. I am sorry to say this, but, I need the book immediately. Please send it without fail.
Yours lovingly,
Nirmal
To,
Karan Keshav,
21, Lakshmi Villa,
Raja Street,
Dabra.
(7) Write a reply to the folowing letter suitably.
Bangalore,
March 3, 2008.
Dear Raghav,
How are you ? You know, writing is my hobby. I want to write an article on the Kargil hero Major Sarvanan, for my school magazine.
As Sarvanan's family hails from Trichy, and your father being a journailst, who covered the Kargil war, I thought I could write to you for more information.
Yours sincerely,
Manjeet.
Exercise for Practice
(1) Write a letter to your friend advising him to live with his means and stop buying expensive luxury articles on instalments.
(2) Write a letter to the Principal of your College asking for a form of application and prospectus.
(3) Write a letter to the Warden of Thomson Hostel, Kanpur enquiring about fees and rules.
(4) Write a letter to a photograph asking for terms for taking a group photo in your school.
(5) You want to go to a hill station during the summer vacation. Write a letter to a tourist agency making enquiries about a summer holiday trip that you would like to take.
(6) Write a letter to your landlord asking him to put the house where you reside in a proper state, especially the roof, and to have the whole house whitewashed and painted.
(7) Write a letter from a student to the Principal, giving an explanation for his behaviour and offering a satisfactory apology.
(8) Write a letter from a father to the Principal of a College requesting for help.
(9) You have been living in a big city for six months. Write a letter to your friend in your village/home tour expressing your views on the joys and sorrows of a city life.
III. Business letters and
Letters to Editors
(1) Letter applying for Agency
Sadar Bazar,
Ghaziabad, Sept. 10, 2008.
M/s Padam Kumar Shital Prasad,
Vegetable Merchants.
Mathura.
Dear Sir,
We have come to know from a reliable source that you are eager to establish your agency in your district. We therefore, offer our services to act as your sole agent for this district.
We are very old dealers of Khurja Ghee and enjoy good reputation in the market. Our firm was established in1980. On account of high prices of pure ghee, there is much reduction in its sale. So with a view to recoup the same, we wish to take this agency. We shall be able to sell nearly 400 tins per month.
We can conveniently carry on the agency work with a commission of 6¼%. The time of credit, which we shall take, will not exceed two months in any case.
We are pleased to give you the following references :
(1) Messrs Karam Chand Mohan Lal, Motilal Nehru Road, Mathura.
(2) Dena Bank, Station Road, Ghaziabad.
Should you appoint us as your sole agent for this district, we assure you we shall be always endeavouring to safeguard your interests to the best of our ability.
Yours faithfully,
Ram Charan Uma Shanker.
(2) Advertisement of Posts
Wanted a stenographer for the local rationing office. Apply stating age, qualification and other particulars and minimum salary acceptable to the Rationing Officer. Distt. Aligarh.
The Rationing Officer,
Distt. Aligarh.
Sir,
In response to your advertisement in yesterday’s Amar Ujala for the post of Stenographer under your kind control, I most respectfully offer myself for the post.
As regards my educational attainments, I may state that I passed the High School Examination in 2004 and the Intermediate Examination in 2006 with distinction in Steno-typing, both in good Second division.
I am working as a Stenographer in the local Central Bank, but the place is temporary and will terminate by the end of this month.
I am 25 years of age and belong to a respectable family of this district. I have sound physique and am well connected.
I enclose here with a few copies of my testimonials and certificates for your perusal.
I will be glad if favoured with an appointment for interview. I can easily attend your office after this month.
Subzi Mandi, Yours respectfully,
Aligarh. Ram Avtar Gupta
5-9-2008
(3) Application for a Post
10, Patkapur,
Kanpur,
May 25, 2008.
The Agent,
Begg Sutherland & Co. Ltd.,
Kanpur.
Sir,
In response to your advertisement in the ‘Hindustan Times’ of the 10th inst. I offer my services for the post of an Accountant in your office.
I passed the H.S. Exam of U.P. Board in 2001 with Commerce as my optional subject from B.N.S.D. Inter College, Kanpur in the First division. In 2003, I passed the Accountancy Exam. of the London Chanmber of Commerce with distinction. Since then I have been serving as an Accountant in the local J.K. Cotton Mills. I am at present drawing Rs. 2,750/- per month, and my relations with my employers are quite smooth. I am applying for this post in the hope of improving my prospects in your firm which has much wider scope for accountants.
I am 28 years old and am well connected. I am herewith enclosing copies of a few testimonials regarding my character and ability. I shall feel obliged if you kindly make enquiries about me from my present employers as well as from the Principal of B.N.S.D. Inter College.
In the end I give you my fullest assurance that if I am selected, it will always be my best endeavour to satisfy you with my work and conduct.
Yours faithfully,
Dularey Lal Baijal
(4) Write a letter to a Dealer in a Watch Company about the watch received from them.
Tripur Mani,
18, South Car Street,
Salem.
September 8, 2008.
To,
The Reliable Watch Co.,
149, Natwar Road,
Chennai.
Dear Sir,
I regret to state that the watch sent by you is not working properly. It stops very often. The parcel was received in tact. Hence I think there is some defect in the watch. I am sending the watch back to you and request you to send another watch after fully testing it.
Yours faithfully,
Tripur Mani,
Letter Writing
General Hints
Letter writing is an art. Every effort, therefore, should be made to turn out a good letter. A letter is a substitute for spoken words. It is a ‘talk’ in writing. We talk to a person through a letter if we cannot talk to him personally. Thus the letter is personal in character. In a letter free expression of ideas is of top most importance.
A letter written in good taste and clothed in simple but graceful language appeals to the mind of its reader. To say that a good letter is the index of the personality of the writer holds true for all times. That is why the letters of the Earl of Chesterfield addressed to his son and those of Pt. Jawaharlal Nehru addressed to his daughter have been immortalized.
While writing a letter, the following points should be kept in view :
(1) Your handwriting should be legible. An illegible hand speaks ill of the personality of the writer.
(2) The language should be simple, grammatically correct and straight forward. Nothing should be left for guesswork. The reader should enjoy reading your letter instead of getting bored and feverish.
(3) The style should be easy and conversational for the letter is nothing but a heart to heart talk between the writer and the recipient.
(4) A letter should be brief and to the point.
(1) Kinds of Letters—Letters are of three kinds, e.g.,
(a) Personal or Private Letters—These are letters written to relatives, friends and acquaintances.
(b) Business Letters—These are letters written to shopkeepers, trading firms, partnerships and private or limited companies, editors, post and station masters etc.
(c) Official Letters—These are letters from one office to another on official business, to an office from an office.
(2) Parts of a Letter—The parts of a letter are as follows :
(a) Postal address of the sender 4, Ajanta House,
Civil Lines, Meerut.
(b) Date................ 5th June, 2008 or June 5,
2008 or 5-6-2008.
(c) Salutation and Subscription—This is very important. Improper salutation may offend the person to whom the letter has been written. The table given below gives the salutation and subscription in different cases.
Different forms of salutation and subscription

To whom addressed
(a) Relation—
To father, mother, brother, sister, or any other relative.


(b) Friends—



(c) Acquaintance



(d) Strangers

(e) Superiors
(i) A servant to his master.
(ii) Subordinate to a superior
(f) Teachers, Pro-fessors, Principals, Headmasters.
(g) Business Letters
(i) Gentlemen

(ii) Ladies

(iii) A Dealer
(iv) A firm or company
(v) A tradesman to a customer
(h) Official Letters
(i) To a official
(ii) To any official



(d) Body of the Letter—This must be short, sweet and to the point. Write as if the addressee is sitting before you. The introductory paragraph should be captivating.
(e) Closing Line—In this line you show respect or love to the person you are writing to.
(f) Subscription—Already discussed above.
(g) Signature—Remember that you write only half of your name, the name by which you are called, if you are writing to your father, a relation or a friend who is elder to you. In other cases, you will write your name in full.
(3) The Qualities of a Letter—
(i) A letter must be (a) brief, simple and interesting, (b) direct, natural and impressive, (c) smooth, systematic and sure.
(ii) It should represent your personality.
(iii) Long, tongue-winding words should be ignored.
How to address an Envelope or a Post Card
(1) Address on envelopes and postcards should be neatly written and well spaced.
(2) Different titles such as Mr. Lala, Sardar, Pandit, Babu, Rai Bahadur or Khan Sahib should not be written alongwith Esq.
(3) The University degrees should come after Esq. as R.L. Bhatia Esq. M.A., B.T.
(4) Miss, Mrs. or Madam are written to ladies, before the names of unmarried, married ladies and ladies in general respectively instead of Sir.
Specimen Addresses
R.L. Bhatia Esq.
M.A., B.T.
20, Subhash Street,
Govind Nagar,
Moradabad.
Messrs Mittal Book Depot,
Industrial Estate
Ring Road,
Mathura, 281 001
To
The Principal,
Government College,
Shahganj,
Agra-282 004
Lt. Col. Dr. D. Bhatnagar,
I.M.S., O.B.E.,
C.M.H.
Roorkee
Pin......................... .
Syt. Dina Nath Nigam Stamp
M.A., LL.M.,
Vakil, High Court
Mumbai.
I. Private Letters and Scholastic Application
(1) Write a letter to your father stating how you hope to fare in the examination.
Examination Hall,
Allahabad.
16th January, 2008
My dear Father,
Thank you very much for your kind letter. I have always been acting in accordance with your wishes. I have never lost time in any societies or meetings where my presence is not necessary, though most of the boys do so.
For the last three months I have put in a very serious and honest work, and on the basis of which I can confidently say that I hope to get through creditably. This is just for your information that I have gone through all the books and still hope to revise them by the time the examination comes.
You need not be worried about myself. I surely hope to pass.
With regards,
Yours affectionately,
Kushagra
(2) Write a letter to your sister telling her where to spend her summer vacation.
Panjabi Mohalla,
Ambala.
May 10, 2008.
My dear Vimla,
I understand that your college is going to be closed for summer vacation from 18th May, 2008. What is your programme now for these holidays ? Where are you going to spend them ?
Mother suggests that in the beginning of the vacation you should come to Ambala and stay for a fortnight or so; afterwards you can proceed to Dehradun to stay for a few days with elder brother. After a short stay there you can go to Saharanpur alongwith elder brother, as his business requires him to stay there from 8th June for a month.
Please confirm if you agree to the proposal. All are well here, I hope you must be hale and hearty.
With best wishes from all of us.
Yours affectionately,
Arun
(3) Write a letter to your father about the safe arrival of your sister.
M.G. Road,
Agra.
19th November, 2008
My dear Father,
It is a matter of great pleasure that dear sister has come here to spend her vacations here. She has reached here safe and sound. All those things, that you have sent, have been found in perfect order. Even the fruits are still fresh. She felt no trouble in the way except that there was too much rush in the train.
Here I was already present at the railway station and she felt no difficulty in reaching home. She is pleased here.
With respects for mother.
Yours affectionate son,
Narendra
(4) Write a letter to your brother telling him of an accident which recently happened to you.
20, Stadium Road,
Mathura.
27th September, 2008
My dear Father,
I thank you for your letter dated 22nd September, 2008. Everything goes on smoothly here. Only yesterday a small accident happened, which I relate below—
At about 9.30, I started for my school. In the way I noticed that a car was coming on some unusually fast speed and since we both were on our proper sides, I never cared much about it. Accidentally, a small girl came from a lane on my left and wanted to cross the road. She was quite ignorant of the approach of the car. When the driver of the car saw her, he in his attempt to save the girl moved the car towards me and by the time the car stopped, it struck me very heavily. I had a narrow escape, but the front wheel of my cycle was broken. The owner of the driver, who was also in the car apologised. I was much moved by the gentlemanliness of the man and let him go.
After this I hired a tonga, kept my cycle on it and went to the nearest cycle's repairer. I had to have the wheel changed. I few minor repairs were also carried out. The cycle is again now in working order. I reached my school about two hours late that day.
How is Lal Chand? I shall be sending a small toy for him in a few days.
Yours affectionately,
Ram Chand
(5) Write a letter to your uncle asking his advice to the choice of profession, you like to follow.
Kinari Bazaar,
Delhi
15 June, 2008
My dear Uncle,
Your letter has just reached me. I thank you for the same.
You will be glad to know that the result of the B.Com. examination has been declared only today and that I have passed in the first division.
Now I shall be grateful if you kindly let me know as to what shall I be. Shall I be a doctor, a teacher, a lawyer, or a businessman. But I may tell you that I have more inclination for business and industry, because if one works honestly and industriously, it prospers at a great speed. I have also read the autobiographies of several business magnets and know how they achieved success and made history.
Your affectionate nephew,
Kishore
(6) Write a letter to your father telling him about the visit of the Inspector of Schools in your school.
20, Kailash Puri,
Ghaziabad.
November 20, 2008
My dear Father,
I am really sorry for not writing you earlier, as I was busy in making preparations for the visit of the Inspector of Schools.
About ten days back the Head-master had received information that the Inspector would be paying a visit to our school on the 18th instant. So the Headmaster called all the teachers of the school and told them to be alert. He gave them several instructions. The teachers in their turn warned every student to look better, wear better and behave properly. All the teachers seemed to be nervous. Every now and then the peon was called to remove the dust from the glass panes of the windows or the webs of the spiders. The sweeper got tired of cleaning the floors again and again. All the different charts and maps of the class were several times fixed and refixed on the walls and still the Headmaster was not satisfied that their styles could please the Inspector.
We also became fed up with the uneasiness that was prevailing in the school, and wanted that the Inspector should have come earlier.
At last the day of the Inspector came. He came guarded by two Deputy Inspector of Schools, and one District and two Assistant District Inspectors of Schools. These all Inspectors looked like ordinary men and I saw nothing to be afraid of them. Some of the teachers and boys were wearing better clothes than the Inspectors. These Inspectors went to different classes and tested them. They simply asked one or two questions and that was all. The Divisional Inspector tested in English. He had some reading and then asked certain meanings and explanations.
All went away by 3.30 p.m. and the school staff got relief with their departure.
Your affectionate son,
Kamal
(7) Letter to a friend, inviting him to attend your sister's marriage.
Patel Nagar,
Jhansi.
October 15, 2008
My dear Ramesh,
You would be glad to know that my sister’s marriage will take place on October 30, 2008. Mother has asked me to invite you to come. The marriage party will reach here at 9.15 a.m. on the railway station. We want your assistance in organising things. You know how much we depend on you on family matters. Please do come latest by 28.10.2008. I am sure you will be with us on this auspicious occasion.
Respect to your Chachaji and father. Please remember me to your mother and elder sister.
Yours sincerely,
Sudhir
To
Ramesh Chand Sharma,
S/o Shri D.C. Sharma.
35, Subzi Mandi,
Akola
(8) Write a letter to your aunt about your getting a new younger brother yesterday.
Mirza Ismail Road,
Jaipur.
January 10, 2008
Dear Auntie,
You will be highly pleased to learn that my younger brother was born yesterday at 8 p.m. in the local Maternity Hospital. Many relatives came to congratulate us this morning. My mother and the babe are quite well and there is nothing to be anxious about them. I have been the infant. It is very handsome and healthy. When are you coming to pay us a visit ? When you come, please do bring my cousins with you.
Respect to Uncle and love to dear Anil.
Yours affectionately,
Amar
(9) Write a letter to your father about your having won prizes in sports and athletics.
Govt. Higher Sec. School,
Indore,
February 12, 2008
My dear Father,
Our school held its annual sports during the last two days. There were no classes. We went to school without books. Every teacher and student attended the playground.
There were races, high jumps, long jumps, discus throw, pole vault, javelin throw, putting the shot and several other events. You know I am a good athlete, so I took active part in most of them.
You will be pleased to know that in some races I secured the first place. In hop-step-and-jump I came second.
At the end of the second day prizes were distributed. The Inspector of Schools presided the function. I was the only boy in the whole school, who won half a dozen prizes. They cheered and applauded, when I went to receive my prizes. All the teachers are pleased with me. My friends feel proud of me.
Please convey my respects to dear mother and give my love to Manju and Varun.
Yours affectionately,
Sumit.
(10) Write an application to your Principal, requisitioning him to excuse your absence from the Home Exam. Give reasons for the same.
To
The Principal,
S.D. Higher Secondary School.
Udaipur.
Sir,
Most humbly and respectfully I request you to kindly excuse my absence from the ensuing Half-yearly Examination. My mother died last week. The shock was so great that I could not concentrate my mind on my studies. Moreover, I being the eldest-son had to perform all the religious rites. I had to be absent from the school, much against my wish for about a fortnight.
I hope you will grant my request on account of the reasons mentioned above.
Thanking you.
Yours obediently,
Rati Ram Bisaria
IX B.
Dated 14.12.2008
(11) Write a letter to your cousin asking him to spend a week's holiday with you. Say what you propose to do together during the week.
Ramvilas
Subzi Mandi,
Indore.
16th April, 2008
My dear Rajendra,
I hope you remember your promise of spending a week with me after our university examination was over.
You know that my father is at Nainital these days, acting as District Supply Officer there. He has asked me to go to him after the examination and he would be glad, he says, if you accompany me on the occasion. So a chance is given to us to have a change. My father has promised to send a servant with us, who will take us to Ranikhet and Haldwani. Time permitting, was may also ride China Peak, about 10,000 ft. high. It goes without saying that evenings at the Nainital Lake with you will provide us immense pleasure. It will give us a lease of a new life after the hard toil of the examination.
I hope uncle will have no objection in sending you here. I am also writing a letter to him to permit you to be here with me for a week. Let me know the date and time of your arrival, so that I may meet you at the Railway Station.
With best regards for Uncle and Aunt.
Yours affectionately,
Ghanshyam
(12) Write a letter to your Uncle, thanking him for the birthday present.
Doctor's Colony,
Jhansi.
15th November, 2008
Dear Uncle,
Many thanks indeed for the handsome and most acceptable present which I received this morning. It was exceedingly kind of you to remember that today was my birthday. The wrist watch will be very useful to me. It will make me punctual and regular. I will keep it with great care.
Thanking you once more from the core of my heart.
I am,
Your affectionate nephew,
Amit
(13) Write a letter to your Principal, requesting him for a testimonial.
42, Civil Lines,
Bareilly,
10th June 2008
The Principal,
City Higher Secondary School,
Agra.
Sir,
I beg to be allowed to recall myself to your kind memory and humbly request you to provide me with a certificate of ability and character. I have to produce one when applying for a job.
I passed the Higher Secondary Exam from your school in 2006. I played in Football and Cricket eleven and was the monitor of my class. I also won the 1st prize for Hindi when I was in the ninth class. I have always believed to have never done anything which has put me down during my stay for 4 years in the college in your estimation.
Yours obediently,
Jagdish Prasad Gupta
(14) Write a letter to a friend, congratulating him on his brilliant success at the High School Examination.
5, Deshbandhu Road,
Nagar.
June 25, 2008
Dear Raju,
Please permit me to extend my heartiest congratulations to you on your brilliant success at the High School Examination. Getting a first class with distinction in English is no joke. I hope you will get a place in the merit list. You have brought a good name to your company. I am proud of you.
May God crown your efforts with brilliant success in future also.
Congratulating you once more,
Yours sincerely,
Sudhir.
To
Mahavir Prasad Sharma
57/4, Refugee Quarters,
Bhopal.
(15) Write a letter to your father, requesting him to buy you a new cycle.
2046, Bara Bazaar,
Saharanpur.
August 9, 2008
My dear Father,
Your letter reached me this morning. We are all well and remember you much. We hope you have taken charge of your new post and adjusted yourself to the work. We request you to be here during the Janam Ashthami holidays.
You now that our house is 5 km. away from the new school. I have to cover the whole distance on foot. The school begins at 7 a.m. I usually get late for my school. Thus my studies are hampered. Besides, my teachers rebuke me in the presence of my classmates. You know your son and can imagine how I must be taking it.
At noon the sun is very hot. It is rather tiring to walk this distance on foot under the scorching sun. I am dead tired by the time I reach home.
Should I, therefore, request you kindly to buy me a new cycle as early as convenient to you.
Your loving son,
Subhash
(16) Write a letter to your sister, informing her of your welfare and thanking her for the Rakhi.
Vijay Nagar Colony,
Nagpur.
18th August, 2008
My dear Sister,
Your envelope containing Roli and Rakhi was delivered to me this morning when we were taking our breakfast. I cannot express the joy I felt to see the sacred thread of love and affection sent by you. Rakhi has a history behind it. The story of Karmvati and Humayoon sprang in my memory. There is sanctity in the very name of Rakhi. It saved kindgoms in the past.
I hope you and yours are in the best of their health just as we all are here. I have remitted rupees fifty for you, which please accept and oblige, knowing fully well that it is only a small token of respect from a poor brother to a loving sister.
Respects to your mother-in-law and regards to Jeejajee. Love to Renu and Ramesh.
Yours loving brother,
Rajendra.
(17) Letter to your father describing the annual function of your school.
Vikram Hr. Sec. School
Shivpuri.
18th January, 2008
My dear Father,
I am sorry I could not write to you earlier. I beg to be excused. Last week we had the annual day celebration in our school.
In fact the annual day celebrations were drawn to cover full three days. On the first two days, the sports rally was held in the park adjacent to our school. The lawns were in lush green. Tall shady trees stood in neat rows. Buntings and decorated tents added decor to the beautiful natural setting. The rally was a great success. One record in javelin and one in broad jump were shattered. I took part in races. I got second place in 100 metre race and first in 200 metre race. In high jump event, I cleared five feet.
In the evening we had the debate. My extempore speech was adjudged second to the best. My quotations were said to be well-drawn and well-recited. Tell dear mother that they were none else than the ones I learnt at her knee in my childhood. In Antyakshari, I ran away with the first prize. The credit goes to your deep knowledge of Hindi literature
On the third day was held the prize distribution. It was very well arranged. The District Magistrate was in the chair. To be frank, I never saw such a nice function before. Dramatic pieces were effective. I played the role of Chand Bardai in the famous play ‘Prithviraj-ki Anken’. Songs were simply fine, speeches excellent. The Principal's report was well received. In the prize distribution, I had my own humble share. The Principal's speech was short and sweet. I had a great effect on the audience. On the whole it was an excellent function.
I intend coming on Shiv Ratri for a day or two.
With most respectful compliments to self and dear mother. Love to Madhu and Sumit.
Yours affectionately,
Ajaya
(18) Letter describing a visit to a local exhibition to your friend.
285, Peepal Mandi,
Agra.
10th April, 2008
Dear Suresh,
I was glad to receive your letter last week. You want me to tell you about the local exhibition. I personally went there to give you a first hand report.
The exhibition was held in the spacious field of Ramlila ground. A fencing of 12 ft. corrugated iron sheets made it quite safe from unauthorised entry. The entry gate was made of green bamboos. Its makers had really done a good job. Bright bulbs and rods of various hues made it indeed very attractive. The whole thing pleased the eyes.
Inside it was a pleasing sight. There were as many as 250 stalls. The one from the Embassy of Germany was the most spacious and best decorated. Gandhi Ashram Bhandar attractions were many. A hundred-rupees set include a pyjama, a kurta, an undervest and a cap. The stall of U.P. State Handicraft Deptt. attracted big crowds. Pieces of embroidered silk, marble-cut-monuments and machine-vulcanised shoes were hot favourites.
About 50 more stalls of various industries, including the handicraft work from prisoners, glasswares from Firozabad added quality and variety to the show.
Then came the ‘Eatables Square’. Confectioners from Meerut, Varanasi, Allahabad and Mathura drew the longest crowds. The Agra people sold Petha, Dal-month and salty things.
The ‘Children Square’ was fairly interesting. The rolling giant wheel, the merry-go-round, the small zoo and the circus were most popular. Then came the ‘Well of Death’, ‘The Disappearing Lady’ and ‘Marvels of Mary’. The old lady, without hands, prepared tea with her feet, sewed, wrote and did pieces of embroidery.
Above all, excellent light arrangements gave the exhibition a festive look. In night it looked like day.
I think a visit there is worthwhile. I shall wait for you. You may come any day this week.
Hope it finds you in the best of your health and happiness. Bring Sushil and Sushma with you. Mother conveys you her blessings.
Yours sincerely,
Rajendra
(19) Letter to your old classmate inviting him in the marriage of your sister.
57, Chandni Chowk,
Delhi.
23rd Dec., 2008
Dear Pramod,
You will be glad to hear that the marriage of my sister has been finally fixed up for the 18th of January. I have taken the first opportunity to invite you to attend the marriage. The regular invitation will follow. Father and mother have asked me to convey their blessings. They look to you in this hour of need for work and co-operation. Please make it a point to come by the 16th of January.
Yours loving friend,
Prahlad
(20) Letter to your pen-friend telling him about your holiday.
5, Civil Lines, Ghaziabad,
U.P., India.
13th May, 2008
Dear Roberts,
Thanks many for your letter of 22nd April, 2008. It was a real pleasure to know about your hobby and all that you have done to make it a source of pleasure. I will be doing my bit to help you.
You have asked me to relate to you about my hobby. You may not like my hobby. It gives me nothing and yet it gives me everything. It costs me nothing and yet it costs me all. I can pay for it.
My hobby is nursing. I liked it since my childhood. I had it in its full vigour and clarity when my younger brother fell ill. I was only of 12 years then. My brother was eight. I sat near him. I did my bit. I cleaned him, changed his clothes, prepared his bed, gave him massages and applied oil in his head. I gave him medicines regularly and maintained temperature charts. Soon the family depended on me. The doctor enquired of me only about my brother’s condition. The doctor praised me profusely. But I did not do it for praises. I did it for my pleasure. It gave me utmost joy.
Soon after, I never missed an opportunity of nursing any one in my neighbourhood. Like a self-appointed volunteer, I began to be expected whenever anybody was ill in the vicinity. I now devoted my evenings to this work.
Only fifteen days back I found an old sadhu dying on the road. I took him home. Father and mother co-operated. It was a serious case but I laboured day and night. I called Dr. Verma. He gave me a few injections and when I wanted to pay him with savings of my pocket money, he gave a pat on my back and refused to accept any fee. Seven days' labour brought the sadhu sound. He began to walk. He begged leave of me. I touched his feet. With tears in his eyes, he said, “Bachha (child), you have saved my life. I have nothing to give you save my blessings. My Master (God) will see, you get all.” So saying he went away. I got all. I could expect nothing more.
So this is my hobby, Roberts. Animals love me alike. Some torn tissue, or a broken leg has received bandages at my hands. They have offered to act as my companions.
I have plenty of time to nurse and there is plenty of need for the same. I think I am paid richly for the time I spend in it.
With regards to your parents,
Yours sincerely,
Dinesh
(21) A letter replying in negative to the invitation of your friend to visit him.
Raj Niwas, Matatila,
Bulandshahir.
29th December, 2008.
Dear Prahlad,
I was pleased to note the contents of your letter. Who can be happier than I to join your nephew's marriage. But I am sorry I won’t be able to join it. My niece's marriage takes place on the same day. I will be missing not only your nephew's marriage but also your pleasant company in the wedding party of my niece's marriage.
Anyway, I'll try my best to thank you all a few days after my niece's marriage.
Wishing you a very successful performance of Nita's marriage.
Yours very sincerely,
Prem.
(22) Letter to your Uncle describing a match between your first eleven and that of Janta Higher Secondary School.
57, G.B. Pant Hostel,
Nainital
October 11, 2008.
Dear Uncle,
You have always encouraged me to take to batting seriously. Your advice did me lots of good. Let me tell you how.
On Saturday last we played a cricket match with Janta Hr. Sec. School XI. You will know it is a very strong team, but in a tourney you must either play or give up. I, as vice-captain of our school XI, decided to give them a good fight, come what may.
Our courage received another jolt when we saw their team of all stout young players. But it is cricket to play. We lost the toss. We were sent in to field. Kapoor and I began to bowl. They were quite active and knew their job, but one of my workers deceived No. 1 and far flew his centre wicket. Score stood twenty-two. Then Kapoor struck form and in an over pocketed two more. I rested myself after five overs and sent in Govind to send down a few leg-cutters. That move paid rich dividends. Soon they had lost their six wickets for only 52 runs. That was good going. At lunch their tail was trying hard to wag.
On resumption of the play, the first ball broke the partnership and the innings closed at 89. Our openers went in. Their bowling was supreme. Our openers were back to the pavillion with only two runs on the board. No. 3, Kishore tried to stem the rot but he failed. I, with the approval of the Captain, went at No. 4. I first decided to see the balls through. I played the first two overs with caution. Then I could see some loose balls also. Two boundaries in the third over made them nervous. Then I could see the ball well. I hooked, I turned, I swept. The score began to mount and at tea we were 60 for five.
After tea, Raju, who was giving me excellent support was declared l.b.w. Dogra in his place proved better and now we played merrily. We won with ten minutes to spare and three wickets in tact. I had scored 46 out of 90 runs. I may get the ‘Man of the Match’ prize at the annual prize distribution.
Thanks many for your advice Uncle, and now pat me on my back.
Your loving nephew,
Pritam.
(23) Letter thanking your friend for inviting you to his younger brother's marriage.
7, Ross Villa,
Mall Road, Kanpur.
10th April, 2008.
Dear Prabhu Dayal,
Thank you very much for the kind invitation of your younger brother's marriage. I am more grateful to you for your so completely depending on my presence. In fact, you have assigned me jobs even.
It will be my privilege to be of any service on so jovial on occasion and for so dear a friend. I may come a day earlier as desired by you.
Please convey my respectful regards to your dear father. As for mother I shall be coming personally to touch her feet.
Yours sincerely,
Gopeshwar
(24) Letter to your mother describing a flood scene.
49, Church Road,
New Delhi.
November 17, 2008
Dear Mother,
Your letter received yesterday. I am perfectly safe and sound. Please do not worry. The flood this year was unprecedented. Never in the history of Delhi the last 25 years, the old people say, they have witnessed the Yamuna in so angry a mood.
Reports of heavy rains in the Punjab State had definitely made people think of a flood in Delhi. For the last three days, all the godowns on low levels, by the Yamuna bank, were being cleared off the goods they contained.
But the flood came earlier than anticipated. Several villages were washed off. The banks swelled and the water began to devour all that it could reach to. Man, money and material, all the three became its victims. The wide expanses of muddy water, with foams of wrath, floating over it, spared nothing. The kind mother Yamuna turned into a wild killer. Several houses came down. The thatches were swept away. Animals were driven away in the current. All types of animals—bulls, dogs, horses, wolves, jackals, even snakes—could be seen floating in the Yamuna.
People of the neighbouring villages began to take shelter at high places—trees, mounds, but the flood water soon surrounded them. People sitting on tree tops with constant danger of trees themselves being swept away, prayed and waited for the rescue parties.
The Yamuna continued shooting up and up for three days. Then it relented. Like a man coming to his senses, it began to come to its original banks.
Military men and the social workers, under the guidance of local authorities, began to do rescue work. Difficult situation had to be faced. Two men had to be rescued in a sand island in the heart of the Yamuna with the help of helicopters. Men were saved, animals were taken out. It cost the government a lot. So, it had cost the people. But to the Yamuna, it had cost the most. It cost its good name.
Thank God, the water did not come our Mohalla. We gave shelter to as many as we could.
With respects to self and great Uncle.
Yours affectionately,
Meena
(25) Letter of condolence on the death of the father of your friend
Daftarion-ki-Kothi
Ganj-ki-Gali, Alwar
6th February, 2008.
Dear Rajeshwar,
The sad news of the death of your dear father has shocked me. What a pious soul he was! When I was at yours, I felt I got my father back in him. Such kind souls, as he was, are becoming rare. The world is getting poorer in love.
His deeds were a model to be copied. Death visits everybody once. His will is supreme. What cannot be cured must be endured. Take courage in this hour of bereavement.
Please permit me to offer my heart-felt sympathy to you and your bereaved family. May the Almighty God give peace to this pious soul and strength to you people to bear the shock.
Yours condolingly,
Prakash.
(26) A letter to your younger brother who is not doing well at studies.
Engineer College,
Roorkee,
5th October, 2008.
Dear Biru,
I have received a letter from father in which he has written to me about your bad result at the first terminal examination. He is sad at this. He expected better performance from you.
Dear brother, it is surprising to find you so low on the ladder. You were very intelligent then. We had studied together. I know your capacities. The steep fall in attainments in mathematics and English are heart-breaking. I know there is a lot of difference between classes X and XI. There is a change in the method of teaching. Lectures are not so easy to understand, as lessons in the High School classes. However, it should not have been a very difficult thing for you. Your grasp is so keen.
What I am afraid of is that you have failed to adjust yourself in the hostel. In your bid to be popular, you might have given up studies and even lectures at college. With nobody to check your movements, you are master of your will. Some good students have been seen to have fallen prey to this false notion of popularity. They went astray and spoiled their careers. May God forbid, if you take to that path, my heart will ache. Is it not the very college where your elder brother got a first class with distinction in Mathematics ?
Beware of fair-weather friends. They do not love you; they love your money. They will not be sorry if you go to dogs. Your teachers may be giving you a few concessions because you are my brother. I am also writing to Prof. Sharma, Prof. Tiwari and Prof. Agarwal for being strict to you.
I am not supposed to give you sermons. They are meant for those who do not know. You know everything. You need no telling of your duties. All that is needed is the will—the will to improve.
Please for your own sake, if not for mine or father's, take to studies. You are student first and to everything afterwards.
Your own dear brother,
Dinu
(27) A reply to above.
Govt. Inter College,
Saharanpur
19th October, 2008
Dear Brother,
I do not know how I should reply you. Your letter has opened my eyes. Your brother is not so spoiled past any improvement. I am really ashamed of myself. Your diagnosis is very nearly correct. I have never been a truant. Your brother is not a dunce, I assure you. You will now hear better about me.
I have written to father to excuse me for my fault. I know, kind as he is, he will excuse me. Bless me, I may fulfil your wishes.
With respectful regards,
Your dear brother,
Biru
(28) Write a letter to your father requesting him to give you permission to join an excursion party and also to send you money.
New Hostel,
15, Public High School,
Bijnore.
22.10.2008
My dear Father,
I am getting on well with my studies. Our class teacher has arranged an excursion to Chennai and Canjeepuram in the coming winter holidays. The expenses will come to about two hundred rupees. The rest will be paid by the school.
I have I not seen these places so far. This excursion is of good educative value. I request you to permit me to join the excursion party. Two senior teachers will accompany us. We shall be back from there after ten days. Arrangement has been made for concessional railway tickets both ways. Kindly send me the money by money order.
My regards to mother.
Yours affectionately,
Mohit
(29) Write an application to the Principal of your college requesting him to grant you full freeship from college fees.
Dated 5th August, 2008.
To
The Principal,
D.A.V. Inter College,
Agra.
Sir,
Most respectfully I beg to state that I am a student of XIB of your college. My father is a poor farmer. His monthly income is Rs. 1800/- only and he has six members in the family. He is, therefore, unable to bear the expenses of my education.
I have always been an obedient student. I passed the H.S. Examination last year from your college in the first division. I enjoyed full freeship during the last two years also. I , therefore, request you kindly to grant me full freeship this year as well.
Thanking you in anticipation,
Your most obedient student,
Vinod Kumar Jain
Class XIB
(30) Write a letter to your friend telling him about your visit to a historical place.
10, Ram Nagar
Delhi- 51
October 25, 2008
My dear Sachin,
Many thanks for your loving letter received two days ago. I am very happy to know that you are quite well now.
I give below a description of the Taj Mahal, a building of great historical importance. I hope you will find it interesting and useful.
I visited the Taj Mahal at Agra on Sunday last. This grand building was built by Shah Jahan, the Mughal Emperor, in the loving memory of his beloved queen Mumtaj Mahal. This dream in white marble stands on a raised platform on the right bank of the holy river Yamuna. Four high minarets stand on the four corners of this terrace. Precious stones are beset in the walls and the verses of the holy Quran engraved thereon are still bright and intact. The Emperor and the Empress lie buried in their splendid tombs under the central dome. The tombs are enclosed by beautiful lattice work. The mosaic and floral work of this monument is matchless. There is a grand garden with a tank before this building. Several fountains play in it. Visitors sit here on marble benches and enjoy the charming beauty of the Taj which looks more beautiful in a moonlit night.
I was lucky to have met a few friends of mine in the park. They too had come there to see the Taj. We chatted and enjoyed the grand sight of the world famous with the help of a professional guide.
Hoping you would also visit this ‘Dream in white marble’ one day with your consort.
Yours sincerely,
Sumit
(31) Write a letter to your father telling him what you intend to be after completing your studies.
Room No. 50, Boarding House,
Govt. Inter College,
Mathura.
17-11-2008.
Dear father,
Many thanks for your affectionate letter received last evening. I am very happy to know that you are perfectly well at home with my mother and the little baby. As you have expressed your desire to know what I intend to be after completing my studies, my intention is as follows—
As you and mother have always spoken high of the profession of a doctor, I intend to be the same. I like to be a doctor because he serves the suffering human beings. He relieves the sick and wounded of their pain and saves their lives. In my opinion, a true and selfless doctor is the true servant of God. I may add I wish to become a doctor not for money's sake but for the sake of suffering humanity.
I hope you will appreciate my ambition and encourage me to attain it. With lots of regards to mother and love for Guddi.
Your affectionate son,
Rishi
(32) Write a letter to your mother describing your college in brief.
Room No. 17, Vaish Hostel,
Narayan Inter College,
Shikohabad.
August 12, 2008.
Dear Mummy,
Received your long-awaited sweet letter this morning. Thanks for it. I am very glad to know that you, father and little Palak all are very well at home. I too am quite O.K. here.
As desired by you, I hereby give a brief description of my college. The main building of my college is like E in shape with a grand hall in the centre. Every room is provided with windows, ventilators and two ceiling fans. There is a large playground in front of the building and an orchard behind it. The college has five laboratories and a grand workshop of Agriculture. It has several acres of agricultural land. Our Principal and the teachers are highly educated, trained and experienced. All of them are good and kind to us. The students are obedient and disciplined. Our results are invariably the best in the region, both qualitatively and in quantity. Not only this our college is famous for its sports and games and all other co-curricular activities. In fact, our college is one of the best colleges of the state.
Please convey my regards to Papa and love to Palak.
Waiting for your loving letter.
Your affectionate son,
Ashok
(33) Write a letter to your elder brother requesting him to send you fifty rupees for the purchase of some books.
Kusum Villa,
Moti Bazaar,
Dehradun.
September 16, 2008.
Dear father,
Thank you for your loving letter received last week. I am very happy to know that you, with bhabhi and Neelu, are quite well at home. I am also keeping fit here.
My studies are going on in full swing. Our English teacher has suggested us three books which would increase our knowledge of English Grammar and English Composition. They cost only rupees fifty. So, please send me Rs. 50/- at your earliest convenience.
Kindly remember me to bhabhiji and convey my love to Neelu.
Your loving brother,
Vijay
(34) Write a letter to your younger brother consoling him at his failure in the High School Examination and inspiring him to work harder so that he may pass the examination next year with credit.
7, Subhash Boarding House,
Damodar Inter College,
Holipura (Agra).
June 19, 2008
My dear Ramu,
Received a letter from father only yesterday and am shocked to know that you are so much discouraged for failing in your H.S. Exam that you are thinking of discontinuing your studies.
Well Ramu, failures and success go together in life. Not only this, they say that failures are stepping stones to success. Don’t you see Raju, our neighbour's son? He failed in the H.S. Exam. in the year 2004. But he did not lose heart like you. On the contrary, he started working harder and with greater zeal, and the result was his success in the first division in 2005. Not only this, he has been passing every examination with credit since then. Didn’t his failure prove to be a blessing in disguise for him ?
Dear Ramu, fortune favours the brave; don't be a coward. Look labour in the face and then you will enjoy its fruits.
I hope you shall take up the challenge and get to your studies with greater zeal and gaiety.
Write to me if you need any book or notes for your preparation.
Your loving brother,
Ajay Mohiley
(35) Write a letter to your younger sister congratulating her on her success in the Annual Examination.
Kashi Vidyapith,
Varanasi
May 8, 2008
My dear Reena,
Yesterday I received a letter from father and I am very glad to note that you have passed the annual examination with credit. It is a matter of pride and pleasure that you have obtained 80% of marks with distinction in physics and mathematics. No doubt you worked hard and fulfilled the expectations of your teachers besides that of Mummy and Papa.
I congratulate you at this grand success of yours. I hope you will keep up the spirit and come off with flying colours in the Board's examination next year.
Your affectionate brother,
Ved Prakash
(36) Suppose you have a friend who is a book-worm. Write a letter to him suggesting him to take part in games.
Room No. 15, New Hostel,
Kishori Raman Inter College,
Mathura.
16th May, 2008
My dear Rahu,
Received your loving letter two days back. Thanks for it. I am pleased to know that you have passed the Annual Exam. in the second division, but sad to know that you are often ill.
One of the reasons of your ill-health, to my belief, is that you are too much given to reading books. My dear friend, ‘All work and no play makes Jack a dull boy and a sound mind lives in a sound body.’ In order to keep fit both mentally and physically, one should take exercise or play games everyday. Games will improve your health and enhance your mental vigour as well. Excess of everything is bad. A word for the wise, please spare a little time daily from your book-work and utilize it in playing games.
Expecting a positive response,
Yours sincerely,
Nagendra
(37) Write a letter to your father informing him about your progress in studies at the college.
18, Old Hostel,
Dharm Samaj Inter College,
Aligarh.
September 2, 2008.
My dear father,
Received your loving letter last evening. Thank you very much for it. I am happy to know that you all are very well at home.
Now dear daddy, you will be very glad to read that I am doing very well here at the college. In the beginning of the session I felt some difficulty in grasping Mathematics. But now I feel perfectly at home in all the subjects including Maths. It is so because I attend my classes regularly and punctually and absolutely hard in my hostel with my room-mate. You shall feel proud of me to know that I stood third in the monthly test of last month. I am also keeping good health as I play games every evening and shaping well as centre forward in football. I'll keep up the spirit, please rest assured.
Kindly convey my regards to Mummy and love to Ranjana.
Your loving son,
Saral
(38) You were out for a couple of days for a visit to Agra. Write an account of the same to your father.
10, Canning Road,
Agra.
Jan 12, 2008
Dear father,
We arrived here the day before yesterday. Our old friend Dr. Ramanand, who came to meet us at the Fort station, is a fine gentleman. His talks are very entertaining. He knows countless delightful stories, and Munni has become specially fond of him. The old gentleman is like a boy with grey hair. Since we came here he has always been with us. He has shown us nearly all the places of interest in this town.
We like Agra intensely. Mother was highly impressed with the beauty of the Taj and the Mausoleum of Akbar at Sikandra. Munni, on the other hand, preferred the marble toys sold in Tajganj to any of the grand sites. She has purchased a lot of them. I have also bought several models of the historical moment. I am going to Fatehpur Sikri tomorrow to have a look at Akbar's grand capital.
With love to brother and sister.
I am,
Yours affectionately,
Sheetal
(39) From a student to his father, giving his first impression of the college.
Anand Bhawan,
10, Tagore Lane, Delhi.
25th July, 2008
My dear father,
You ask me how I like college, and in what it is different from school. Yes, it is different in many ways, and I like it ever so much better.
Just as first, I did not like it at all, and almost wanted to run away. The senior students treat poor freshers as if they are fools, and play unpleasant practical jokes upon them. It was not very nice, but I soon saw that the best thing to do was to pretend not to mind and laugh at my own foolish mistakes. When I did this, they soon left me alone, but some students who get irritated and complained to the Hostel Superintendent, were teased worse than ever.
College discipline is not so strict as discipline in a school. A student in a college lives like the heir-apparent in a kingdom. He sleeps much, plays a little, talks a great deal, and studies occasionally. He is responsible to none, and he is afraid of nobody. The only punishment to which he is liable is the fine, and this fine he extracts from his parents. Here the students roar like lions, fellow like bulls, and sing like street singers any song they like. The professors are different from school masters. They treat us friendly. They never care to know whether we have done our lessons or not. They come and deliver lectures without caring to know whether we follow them or not.
The spirit of freedom is in the art of this place; and everyone is at liberty to go where he likes, do what he pleases, and say what he has in his mind. One may go to bed at anytime one likes, and get up at one's convenience. We live like so many princes, the servants doing everything for us. They clean our shoes, sweep our rooms, brush our clothes, arrange our beds and even our books and prepare our drink.
In short, dear father this is a jolly life, it is liberty and unrestraint. I will tell you more about it, next time. Please convey my love to my dear mother.
Yours affectionately,
Rahul
(40) You are Ankur living at 45, Sarojini Nagar, New Delhi. Write a letter to your friend congratulating him on winning a scholarship in the Board's Examination.
45, Sarojini Nagar,
New Delhi.
23-07-2008
My dear Pankaj,
I am extremely delighted to hear about your winning a scholarship in the Board's Examination. I know that you worked very hard. I am happy that you have been rewarded for the labour you put in. I extend my congratulations to you and to your parents.
With best wishes.
Yours sincerly,
Ankur.
(41) Write an application to your Principal for change of subject.
To,
The Principal
M.D. Jain Inter College,
Hathras.
Sir,
I beg to say that I am a student of class XB in your college. I have offered Biology as one of my subjects. But I feel no interest in Biology. Now I want to offer Art in place of Biology. Kindly allow me this change. I assure you that I shall soon come up to the level of the class.
Thanking you, Sir.
Yours obediently,
Dated 12.08.2008 Raghubir Prasad Jain
(42) Write a letter to your friend telling him how you spent the summer vacation.
Saket Colony,
Badaun
July 5, 2008
My dear friend,
I am quite well here. I hope you are also quite well. In your previous letter you asked me to tell you how I spent my summer vacation. In this letter I tell you what you desired.
During the summer vacation, I went with my parents to Mussoorie. We stayed there for 15 days. I enjoyed the vacation there. I saw there the Company Gardens and the Kempti Falls. I frequently took a ride in the trolley which carried us to the top of Gun Hill which is a fine picnic spot at some height.
From Mussoorie we went to Haridwar and Rishikesh. We immensely enjoyed bathing in the holy Ganges both in the morning as well as in the evening on each day. We visited Lakshmam Jhoola twice. We hardly missed visiting any temple during our week-long stay there. We enjoyed utmost the Arti scene of the Ganges at Har-ki-Pauri at Haridwar. Believe me Varun, the scene at the Arti time is beggars description. We returned home after three weeks pulsating with mirth, energy and devotion.
With best regards to your parents,
Sincerely yours
Rakesh
(43) Letter to father describing the prize distribution function of your school.
D.A.V. High School
Shikohabad.
December 18, 2008.
Dear father,
I am perfectly well and hope all of you are quite well at home. As desired by you in your letter received last week. I am giving below detailed description of the Prize Distribution Function of my school.
Our annual prize distribution took place day before yesterday. As the City Magistrate had kindly consented to preside over the function, great preparations were made for the occasion. A big shamiana was set up in the school compound, which was tastefully decorated with buntings, pictures, mottoes and pot-plants.
In the middle was a platform with a chair for the President. On its right and left were placed chairs for the gentry of the town and the school staff. The boys sat on carpets in the front. They were neatly dressed and looked very smart. The prizes were arranged on tables near the platform. They consisted of books, shields, cups, medals and trophies.
The President arrived at 2 p.m. He was received at the gate by the Headmaster and the members of the Managing Committee.The Manager of our school garlanded the chief guest. The school band played sweet music.
As the President entered the shamiana, all stood up in their places and cheered. The function began with a melodious song sung by a band of boys in praise of the Almighty. This was followed by a short-instructive drama by the ninth class students. The Headmaster then read out the annual report of the school. After this the President gave away the prizes to the meritorious students and athletes.
Amidst deafening cheers, the President stood upo to deliver his address. In a very fine short speech he expressed his pleasure at the great progress the school had made. He congratulated the prize winners and much appreciated the good social work done by the school.
After a vote of thanks to the chair, the function came to an end.
I hope I'll be with you next week.
Your loving son,
Ram Lal
(44) Letter to Uncle opposing proposal for marriage.
Agrawal Inter College,
Moradabad.
April 4, 2008.
Dear Uncle
I am in receipt of your letter of the 1st instant. I am surprised to learn that my marriage has been fixed for 15th proximo. It pains me to disagree with you, but still I request you to postpone it for the present.
I am yet a mere boy in teens. I have not yet finished my schooling. You want to make me a great man and send me to overseas for higher studies. But marriage would certainly stand in the way of my education and would deal a death blow to my aspirations.
Moreover, I can't suport even myself at present. I feel I should not marry unless I am able to earn my own livings. Marriage involves many duties and responsibilities. But I find myself unable to shoulder at this age. Besides, my marriage will tell upon health and spoil my future career.
So I request you to drop the proposal for the present. My annual examination comes off next month, second week. As soon as it is over, I will come home and then we shall talk the matter over.
I hope you will forgive me for my disobedience.
Your loving nephew,
Narendra
(45) Write a letter to your father explaining why you could not secure good marks in English in the Terminal Examination.
5/22, Jawahar Nagar,
Indore.
10th January, 2008.
My dear father,
I have received your letter of the 5th inst. this morning, in which you have asked me the reason of my not securing good marks in English in the Terminal Examination.
Father, I am really sorry at my poor performance. But I was helpless. Two days before the English paper, I had slight fever, but the temperature there was 103°C on the examination day. Vomitting also started the previous day. I assure you I'll do far better this time.
Please convey my regards to mother.
Your loving son,
Nitan.
(46) You are Girraj Mittal, residing at 1/189, Lawyers Colony, Gwalior. Write a letter to your mother to allow you to go to Agra to see the Taj after your annual examination.
1/189, Lawyers Colony,
Gwalior.
18th April, 2008
My dear Mother,
I am well and wish you all very well. I got your letter two days back after a long interval.
My annual examination will be over on 28.04.2008 and the result will be announced on 10.05.2008. I am sure to get a good position.
The students of my class have decided to visit the historical buildings of Agra after the announcement of the result. I, too, am very eager to see the Taj. Therefore, I request you to allow me to go with my friends for two days only. That would give me a change after strenuous work for the examination.
I am eagerly awaiting your permission.
Kindly pay my regards to father and elder brother.
Your affectionate son,
Girraj
(47) Write a letter to your sister requesting her to knit a sweater for you.
47/B-2, Akbar Road,
Bilaspur
Novermber 10, 2008
My dear Didi,
I hope all of you are quite well at home just as I am here. How is it that you have forgotten your promise to be in correspondence with me. I know you are very busy with your books. But can't you spare even five minutes a month for your dear younger brother. I hope you will remember to write to me in future.
The winter season is shortly coming. I have not even a single sweater to wear. I request my Didi to knit one, preferably of red colour, for me in a month.
With regards to parents ,
Yours lovingly,
Rakesh
(48) Write an application to your Principal to arrange extra coaching classes in English and science as the class is very weak in these subjects.
To
The Principal,
St. John's Inter College,
Agra
Sir,
I am reading in class IX of your school. I am the monitor of the class. Our annual examination is very near. Our class is very weak in English and Science as is evident by the Half Yearly Examination result. Our English teacher was mostly on leave due to his ill health and as regards the Science teacher he is very busy in his thesis. So I request you on behalf of my class to arrange for extra coaching in these subjects as soon as possible.
We shall be highly thankful to you for this act of your kindness.
Yours very obediently,
Roop Kishore Sharma
10th February, 2008
Class IXA
(49) Write an application to your Principal requesting him to change the section of your class.
To,
The Principal,
Gandhi Higher Secondary School,
Etawah.
Sir,
I am a student of class IX C in your school. My cousin reads in IXB. I will, therefore, request you to transfer my name to class IXB. This will make me easy to study and do the home work with my cousin. I shall be very grateful to you for this act of your kindness.
Thanking you for the favour.
Yours obediently,
CHAPTER-55                      LETTER-WRITING
Knowing how to write a letter is a fundamental skill you  use in business, school, and personal relationships to communicate information, goodwill, or just affection. Here's a basic guide on how to put your thoughts to paper in the correct format.
Writing Your Own Letter
Decide how formal your letter needs to be. How you write the letter will depend on your relationship with the recipient. Consider these guidelines:
If you're writing to a government official, prospective employer, dignitary, academic official or anyone else with whom you hope to have a professional relationship, the letter should be formal.
If you're writing to your current employer, a co-worker you don't see socially, a distant or elderly relative, or someone you don't know very well, the letter should probably be semiformal.
Decide whether you'll send a handwritten letter or an email. The way you choose to send your letter also indicates a degree of formality.
Most formal letters should be typed and sent through the post. The exception is if your letter is extremely time-sensitive, or if you know the recipient prefers email.
For informal letters, an email or handwritten letter is acceptable.
For a semiformal letter, you'll have to make the call. If the other person has chosen to communicate with you primarily through email, then email is probably a safe bet. If you're not sure, go with the handwritten letter.
Use letterhead, or write your address at the top of the letter (formal only). If you're writing a business letter and company letterhead is available, make use of it. Or, if you simply want your letter to look more professional, you can design a letterhead on a word processing program. Otherwise, simply write or type your full home address at the top of the letter, justified to the left. Write your street address on the first line, and your city, state and ZIP code on the second line.
Write the date (all letters). If you've written your address first, make a two hard returns or leave a few spaces, then write the date. Otherwise, start with the date first, justified to the left.
Write out the full date. "9 September 2012" (British) or "September 9, 2012" (American) are both preferable to "Sept. 9, 2012" or "9/9/12."
If you're sending a semiformal or informal letter via email, there's no need to add the date — the email will be timestamped.
Write the name, title and address of the person you're writing to (formal only). Make two hard returns after the date, or leave a few spaces, and write out the full name and title of the person you're writing to. On the second line, write the name of the company or organization (if applicable). Write the street address on the third line, and the city, state and ZIP code on the fourth line.
There's no need to do this on emails.
This also isn't necessary on semi-formal or informal handwritten letters. Writing the name and address on the envelope is sufficient.
If you're writing the letter as an inquiry and you have no contact person, simply name the company or organization and give its address.
Start with a salutation. The salutation you use will depend on your relationship with the recipient of the letter, as well as the formality of the letter. Here are some possibilities:
For formal letters that you aren't writing to a specific contact person, you can start with "To Whom It May Concern," with a colon (:) after "concern."
o          If you don't have a specific contact person, but you do know the genders (male female) of the group of recipients, you have a few more options. You can write "Dear Sirs," "Dear Madams," or "Dear Sirs and Madams." Be careful with this one, though — you don't want to offend someone before (He/She) even reads or opens your letter.If you're writing a formal letter and you do know a contact person, the safest salutation to use is "Dear. or my i have your attion" If you think that seems a bit touchy-feely and you'd rather not use it, you can simply write the recipient's name with a courtesy title, and end with a comma (Such as "Mrs. Jones, ... ").
If you're writing a semiformal letter, you might use "Dear" or "Hello" as a salutation.
If you're writing an informal letter, you can use "Dear" or "Hello," as well as more informal greetings such as "Hi" or "Hey."
Write the recipient's name after the salutation.
If the letter is formal, use courtesy titles such as Mr., Mrs., Dr., or any military or government titles, and then use the recipient's last name.
If the letter is semiformal, you'll have to decide whether you can call the recipient by his or her first-name or not. The safer bet is going with a courtesy title if you're unsure.
For an informal letter, you can generally assume that you're allowed to call the other person by his or her first name. One notable exception might be elderly family members, who should be addressed with titles like Aunt or Grandpa, followed by the first name.
Start the letter. Do two hard returns after the salutation if your'e typing the letter, or simply move to the next line if you're writing it by hand.
If you're writing a personal letter, start by asking after the recipient's well-being. This can be as formal as "I hope you are well" or as informal as "How's it going?".
If you're writing a business or other formal letter, get straight to the point. Time is money, and you don't want to waste the recipient's time.
9Ask yourself what needs to be communicated. The primary purpose of a letter is communication. As you write, ask yourself what information the recipient should have, and put that into the letter. Do you need to talk about the new rates on your product, how much you miss the other person, or thank him or her for the birthday gift? Whatever it is, sharing information should be the focus of the letter.
Know what not to write. A letter written in anger or to solicit pity is probably not a letter you should send. If you've already written such a letter and you're unsure about sending it, let it sit for a few days before you pop it into the mailbox — you might change your mind.
Proofread your letter. Before you send the letter, read over it a few times to make sure it conveys what you wanted to say, and that it's free of spelling or grammatical errors. Use the spellcheck feature on your word processor or email client, or have a friend read it over for you. Make any necessary changes.
Use a complimentary close. A complimentary close ends your letter on a good note and establishes a connection with the recipient. Make two hard returns after the last paragraph of the letter, then write the complimentary close.
For formal letters, stick to "Sincerely yours," "Kindest regards," or "Best wishes.
"For a semiformal letter, you can shorten the above closes to "Sincerely," "Regards," or "Best." You could also use "Very sincerely," "Very best," or "Cordially."
For informal letters, your close should reflect your relationship with the recipient. If you're writing to a spouse, dear friend, or close family member, you could use "Affectionately," "Fondly" or "Love."
If you're feeling ambitious, you can use an old-fashioned complimentary close on a formal letter (or if you're writing a close friend who will appreciate the effort). Fit the close into a sentence. For instance, the last paragraph of your letter could read "I remain, as ever, ..." Make two hard returns, then write "Sincerely yours." In this way, the last line of the letter and the complimentary close read like a sentence. You can get creative with this and find other ways to weave in the complimentary close.
Sign your name. How you sign your name will depend on the nature of your letter. For formal letters that have been typed, leave about four spaces between the complimentary close and your typed full name. Then sign your name in blue or black ink in the space between the two.If you're sending a formal email, type your full name after the complimentary close.
If you wish, you can use a courtesy title for yourself when you put your name at the end of a formal letter. For instance, a married woman might sign as "Mrs. John Smith," if that's how she wants to be known.
For semiformal letters, it's your decision as to whether you use your first name or your full name. You can also type and sign your name, as you would for a formal letter, or simply sign it.
For an informal letter, there's no need to type your full name at the bottom. Type your first name at the bottom of an informal email, or simply sign your first name at the end of a handwritten letter.
Fold the letter (optional). If you're sending a letter through the post, fold it into thirds. Bring the bottom of the sheet up so that it's two-thirds of the way up the page, and crease. Then fold down the top portion so that the crease matches up with the bottom of the paper. Folding the letter this way ensures that it will fit into most envelopes.
Address the envelope (optional). Find the center of the envelope, both lengthwise and widthwise. This is where you'll write the full address of the recipient, like so:
o          Mr. John Smith
o          123 ABC St.
o          New York City, NY 99999
Write your return address on the envelope (optional). If the US Postal Service cannot deliver your letter for any reason, it will send the letter back to the return address at no extra charge. Write it as you would the address of the recipient (listed above); the only change is that you might wish to simply list your last name instead of your full name.

How to Write a Business Letter

Purpose of a Business Letter
A business letter (or formal letter) is a formal way of communicating between two or more parties. There are many different uses and business letters. Business letters can be informational, persuasive, motivational, or promotional. Business letters should be typed and printed out on standard 8.5" x 11" white paper.
Elements of a Good Letter
The most important element of writing a good letter is your ability to identify and write to your audience. If you are addressing your letter to the department of human resources, avoid using highly technical terms that only engineers would understand, even if your letter is addressed to an engineering company, chances are that the personnel in human resources does not have an engineering background.
The next element is that you make sure your present your objective in a clear and concise manner. Don't be vague about your objective, most people will not have the patience to sit there and guess at the meaning of your letter or the time to read a long-winded letter, just get to the point without going into unnecessary details.
Another important element to remember is to remain professional. Even if you are writing a complaint letter, remain polite and courteous, simply state the problem(s) along with any other relevant information and be sure to avoid threats and slander.

Business Letter Format

Block Format: Business Letter
Return Address Line 1 1
Return Address Line 2
Date (Month Day, Year) 2
Mr./Mrs./Ms./Dr. Full name of recipient. 3
Title/Position of Recipient.
Company Name
Address Line 1
Address Line 2
Dear Ms./Mrs./Mr. Last Name: 4
Subject: Title of Subject 5
Body Paragraph 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Body Paragraph 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Body Paragraph 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Closing (Sincerely...), 7
Signature 8
Your Name (Printed) 9
Your Title

Enclosures (2) 10
Typist's Initials 11

The block format is the simplest format; all of the writing is flush against the left margin. (Other Business Letter Formats)
With all business letters, use 1" margins on all four sides.
1 Your Address
The return address of the sender so the recipient can easily find out where to send a reply to. Skip a line between your address and the date. (Not needed if the letter is printed on paper with the company letterhead already on it.)
2 Date
Put the date on which the letter was written in the format Month Day Year i.e. August 30, 2003. Skip a line between the date and the inside address (some people skip 3 or 4 lines after the date).
3 Inside Address
The address of the person you are writing to along with the name of the recipient, their title and company name, if you are not sure who the letter should be addressed to either leave it blank, but try to put in a title, i.e. "Director of Human Resources". Skip a line between the date and the salutation.
4 Salutation
Dear Ms./Mrs./Mr. Last Name:, Dear Director of Department Name: or To Whom It May Concern: if recipient's name is unknown. Note that there is a colon after the salutation. Skip a line between the salutation and the subject line or body.
5 Subject Line (optional)
Makes it easier for the recipient to find out what the letter is about. Skip a line between the subject line and the body.
6 Body
The body is where you write the content of the letter; the paragraphs should be single spaced with a skipped line between each paragraph. Skip a line between the end of the body and the closing.
7 Closing
Let's the reader know that you are finished with your letter; usually ends with Sincerely, Sincerely yours, Thank you, and so on. Note that there is a comma after the end of the closing and only the first word in the closing is capitalized. Skip 3-4 lines between the closing and the printed name, so that there is room for the signature.
8 Signature
Your signature will go in this section, usually signed in black or blue ink with a pen.
9 Printed Name
The printed version of your name, and if desired you can put your title or position on the line underneath it. Skip a line between the printed name and the enclosure.
10 Enclosure
If letter contains other document other than the letter itself your letter will include the word "Enclosure." If there is more than one you would type, "Enclosures (#)" with the # being the number of other documents enclosed, not including the letter itself.
11 Reference Initials
If someone other than yourself typed the letter you will include your initials in capital letters followed by the typist's initials in lower case in the following format; AG/gs or AG:gs.

How to Write a Complaint Letter

When writing a complaint letter, you want to keep it short and to the point to help ensure that your letter will be read in its entirety. If you write a seven page complaint letter, it's highly unlikely that someone will sit down and read all seven pages.
The complaint letter should be addressed to the customer service/consumer affairs department or the head office if there is no customer service department. The address and contact information of the customer service department should be available on the company's products or website.
A hard-copy complaint letter should be written in the business letter format, while an email should be sent in the same format but without the heading (your return address, their address, and the date).
Complaint Letter Writing
In the first paragraph you should identify what the issue is and any relevant information that you believe is important. Be sure to include the following information if it's applicable to the situation: the date/time of the issue, location, name of person on duty, name of product, what the problem was, your account number, model number, price, warranty information and reference number. Be sure to stick with the facts and avoid putting emotions into your letter.
The next paragraph should state what you would like done to resolve the situation. If you received poor service, you could request an apology or a coupon. If a product malfunctioned, you could request that you could exchange the product for a new one or request a refund.
The last paragraph should thank the reader for the time. You can also throw in some compliments about something you liked about their company's product or service.
You should include your telephone number/e-mail address after your printed name so that they can contact you ASAP if necessary.
Be sure to keep a copy of the letter for yourself and include photocopies of any relevant documents and enclose them with your letter.

Sample Complaint Letter

65 Market Street
Val Haven, CT 95135
June 30, 2004
Customer Service
Cool Sports, LLC
8423 Green Terrace Road
Asterville, WA 65435
Dear Sir or Madam:
I have recently ordered a new pair of soccer cleats (item #6542951) from your website on June 21. I received the order on June 26. Unfortunately, when I opened it, I saw that the cleats were used. The cleats had dirt all over it and there was a small tear in front of the part where the left toe would go. My order number is AF26168156.
To resolve the problem, I would like you to credit my account for the amount charged for my cleats; I have already went out and bought a new pair of cleats at my local sporting goods store so sending another would result in me having two pairs of the same cleats.
Than you for taking the time to read this letter. I have been a satisfied customer of your company for many years and this is the first time I have encountered a problem. If you need to contact me, you can reach me at (555) 555-5555.

Sincerely,
Signature
Ken Thomas

How to Write a Letter of Interest

Letters of interest are written to express your interest in working for a particular company in a specific field. Your letter may be written either in response to a job opening or just to investigate possible employment.
Human resource departments receive dozens of letters of interest each week. However, make your letter stand out from the crowd using the following tips:
  1. Before you write, do your homework. Research the background of the company and familiarize yourself with their products and/or services.
  2. Be sure to find out the name of the individual who does the hiring. Address your letter to his/her attention and use her/his name in the salutation. Simply writing “To Whom It May Concern” and “Dear Sir or Madam” could be considered be lazy or rude.
  3. Start your introductory paragraph with the reason you are interested in pursuing employment with this company. Try not to start the first sentence with “I”. (See sample letter of interest.) Also, explain what prompted your inquiry, such as a classified advertisement, a media article or interview, or a referral from an employee.
  4. In the next paragraph(s), give specific examples of your qualifications. Don’t hesitate to indicate the reasons why you would be an asset to the company. Illustrate your skills, strengths, and achievements in a professional, yet personable way. Stay away from strings of abbreviated credentials. These, if you have them, should be on the resume you’ll enclose with the letter. Direct the reader to your resume and any other enclosures.
  5. In your final paragraph, thank the individual for his/her time in considering you as a new employee. Indicate a precise time when you will contact him/her by phone to follow up on your letter. Also, be sure to let the individual know how to contact you.
A hard-copy interest letter should be written in the business letter format, while an email should be sent in the same format but without the heading (your return address, their address, and the date).
Keep your letter short, no more than a single page. Remember to check it thoroughly for errors in spelling, grammar and to be sure it addresses each point you wanted to make.

Sample Letter of Interest

421 Liberty St.
Kenyon, MN 55021
June 7, 2007
Ms. Jen Carlson
Human Resources
DTI
111 Riverfront Ste 325
PO Box - Box 157
Wabasha, MN 55946
Dear Ms. Carlson:
Your recent advertisement in the Herald made it clear that customer satisfaction is an integral part of DTI. In addition, my close friend, Paula Chavez who is an employee at DTI suggested that my special talents might benefit your customer service department.
Part of my success is because I place a high value on personal integrity and represent both my employer and myself in an ethical and respectable manner. Also, I have a diligence in paying close attention to detail; as a representative of your company I would bring focus not only to the value of your services but also to quality of customer service. Furthermore, I am a hard, smart-working, self-starter who works well in a team environment.
I will call you on June 15 to answer any questions about this letter or my resume in the hope of scheduling an interview. If you prefer, please contact me by phone (555) 454-1307 or e-mail, ljones@nowhere.com.
Thank you for your time in considering my qualifications.

Sincerely,
Signature
Linda Jones

Cover Letter Writing

What is a cover letter?
A cover letter is a brief one page letter sent along with the resume to potential employers. The purpose of the cover letter is to present yourself to potential employers and to let them know what position you are interested in and why you'd be a good fit to the position and company.
Cover Letter Format
A hard-copy cover letter should be written in the business letter format, while an email should be sent in the same format but without the heading (your return address, their address, and the date).
Cover Letter Writing
Generally the cover letter will consist of three paragraphs. The first paragraph is an introductory one which introduces yourself. You want to include information on the position you are applying for, how you heard about it and why you are interested in the position and/or company.
The second paragraph should provide information on your skill, strengths, education, qualifications and/or experience. This paragraph should be concise and give specific examples of why you are the ideal candidate and not simply restate your resume.
The final paragraph should close up the letter by requesting an interview and possibly suggest times that are convenient for you or stating that you can come in at a time that's convenient for the employer. Also you should let the recipient know what the best way and/or time to contact you is (you should let them know both your contact email and phone number so that they can contact you in their preferred method). Or you can let them that you'll follow up the letter with a phone call in several days. You should thank them for their time to close up the letter.
Each cover letter that you send out should be unique and tailored to the specific company and position you are applying to. Using one cookie cutter cover letter will lessen your chances for landing an interview. Also be sure to check for grammar and spelling and keep the letter to one page in length.

Sample Cover Letter

527 West Ave.
Elmswood, CT 23865
October 28, 2004
Mr. Michael Black
Director of Human Resources
Global Answers
6542 Sioux Falls, NY
Dear Mr. Black:
It is with great interest that I am applying for the position of chief accountant. When I read the job description of your ad in the New York Times on August 12th, I felt that it was an ideal match with my career aspirations. I have always wanted to work for an oustanding company in the Fortune 500 such as Global Answers.
I believe that I am the ideal candidate for the position due to my extensive experience as an auditor for KPMG. At my current position at KPMG, I perform all of the same tasks that are described in your ad for the chief accountant position. In addition to that I have a reputation for being a hard worker who makes sure the job is done right the first time. My reports are always completed well ahead of the deadline.
Feel free to contact me and setup an interview at your earliest convenience. You can reach me by way of e-mail at KenJacobs@nadate.com or by way of phone at (555) 555-5555. I look forward to discussing with you my future with Global Answers. Thanks for your time and consideration.

Sincerely,
Signature
Ken Jacobs

Enclosure: resume

How to Write an Apology Letter

An apology letter shows that you are sorry and says that you value your relationship with the other party. The sooner an apology letter is written and sent out the better it is for the relationship. Depending on the nature of the letter, it can either be written in the friendly or the business letter format.
Friendly/Personal Apology Letter
If this is a personal letter you should start the letter by saying that you are sorry to the recipient. Next you should admit your fault and take responsibility for your actions. Next you should volunteer or ask if there is any way that you can help out to resolve the situation. Then you should let the recipient that you will try to make sure that the situation will not happen again. To close off the letter, you should apologize again. When writing a personal apology letter it should come from the heart and be sincere.
Formal/Business Apology Letter
If this is a business letter you should start the letter by saying that you are sorry to the recipient. Next you should give an explanation as to what went wrong. Then you should try to rectify the problem. To close off the letter you should apologize again.

Sample Apology Letter (Business)

5868 Maple Wood Street
Fairfield, PA 37626
November 29, 2004
Mr. Joseph Bicman
358 Noncook Road
John's Town, PA 57323
Dear Mr. Bicman:
I apologize for the mix-up of order #: 26429782. We have just implemented a new packaging system that still has a few bugs that still needs to be worked out, but we did fix your order and sent it out this morning. For your trouble, we have enclosed a $25 gift certificate which can be used at any of our stores. Once again I would like to apologize for the mix-up in your order and any inconveniences this may have caused you.

Sincerely,
Signature
Scott Mahoney
Customer Service Manager

Sample Apology Letter (Business)

5868 Maple Wood Street
Fairfield, PA 37626
November 29, 2004
Mr. Joseph Bicman
358 Noncook Road
John's Town, PA 57323
Dear Mr. Bicman:
I apologize for the mix-up of order #: 26429782. We have just implemented a new packaging system that still has a few bugs that still needs to be worked out, but we did fix your order and sent it out this morning. For your trouble, we have enclosed a $25 gift certificate which can be used at any of our stores. Once again I would like to apologize for the mix-up in your order and any inconveniences this may have caused you.

Sincerely,
Signature
Scott Mahoney
Customer Service Manager

How to Write an Appeal Letter

In cases where unfair treatment has occurred, a letter of appeal can help to rectify the situation. An appeal letter allows you to state your side of the story using facts to support your cause to convince the reader(s) to reconsider your case.
A hard-copy letter of appeal should be written in the business letter format, while an email should be sent in the same format but without the heading (your return address, their address, and the date).
Appeal Letter Writing
The first paragraph should introduce yourself and explain why you are writing the letter. Although it may be difficult, be sure to keep your tone and emotions in check to show that you can present an objective viewpoint. Keep the first paragraph as concise and clear as possible so that the reader can immediately understand its urgency.
The next paragraph(s) should narrate the account of what happened, and why your appeal should be granted. Include all the necessary facts in order to legitimize your case. You can start by referring to your handbook or guidelines as member of that particular group or institution. Also, provide specific times and date when particular events occurred. To make your letter more reader-friendly, use bullet-points every time you need to enumerate. After doing this, refer to testimonials from people related to your work, transcript of records, and medical certificate, if necessary.
The last part should summarize everything you have stated above. Repeat the necessary points that need to be elucidated. Also include the contact details and where you can be reached. Close out the letter by thanking the reader for their time.

Sample Letter of Appeal

4682 Farrow Parkway
Chicago, IL 60621
June 20, 2007
Jack Copeland
Dean, Academic Division
Chicago College University
1323 E. 84th St., 5th floor
Chicago, IL 60621
Dear Mr. Copeland:

I am a senior Philosophy major who took PH401 Advanced Metaphysics class under Prof. Vanleer, and I am writing to you to appeal a retake for the final comprehensive oral exam that was given on June 18, 2007.
I feel that Mr. Vanleer did not give my situation the proper respect and understanding that it truly deserved. On June 8, 2007 at 10:37 A.M., I was struck by a sedan going 65 mph on my way to the university. I survived the accident but fractured the bones in my legs and hips. I have enclosed the medical documents detailing my stay at St. Francis Hospital along with this letter.
Because of this setback, I had to reschedule all my exams for the following week (June 18-22, 2007) to the week after that (June 25-29) to allow for me to recover. I had my classmate Tom Saunders send the necessary letters to all of my professors requesting to postpone the date of my final exams by a week. All of them agreed except for Prof. Vanleer, who did not send any reply at all. The doctors said that it would take me at least two weeks to properly recover, and even if I did prepare for my exams for Prof. Vanleer, I would not be able to produce the expected output considering my debilitated condition.
I feel that the situation is not warranted because I never got a grade lower than a B or (80-85) on his exams. Therefore, the risk of me failing the course and being prevented from graduating because of not being able to take his final exams due to an unavoidable circumstance is unacceptable. The handbook states in Article III, Section II that “Students who have medical emergencies prior to a particular exam will be given the option to reschedule that exam.”
The medical situation which prevented me from taking the final at the scheduled time was beyond my control. I would ask you to grant me another opportunity to take the final exam. I look forward to meeting with you to discuss this matter. Feel free to call me with any questions at 555-555-5555. I appreciate the time that you have taken to read my appeal.
Sincerely,
Signature
Jordan Summer
Enclosure

How to Write an Invitation Letter

An invitation letter serves the purpose of inviting a guest to a party, event or celebration while conveying more information than a traditional invitation card. It serves two purposes; one, to invite the individual to the event and two, to ensure that the person receiving the letter is going to attend.
There are two tenses used within the invitation letter, the present and the future. The present tense conveys information about the event and the future tense ensures the guest is going to attend.
Business Invitation Letter
An invitation letter is a formal way to invite peers and clients to events which are being hosted by the company and are one of the most popular ways of inviting guests to functions. The professional invitation should be written in a formal tone.
The introduction allows the host and sender to introduce themselves, as well as the organization in which they have chosen to represent. A simple background of the individual or company will suffice.
Next, in the body of the letter it is important to outline all of the information about the event. The date and time should be included as well as the theme and purpose for the event. At this point, a date should be mentioned in which guests should provide their reply by, and it may also contain any information regarding special roles played at the event, attire and items required for the guest to bring.
Be sure to mention any specifications about dress code in the invitation letter.
Next, the appreciation for the guest to attend the party should be shown. This can be completed with a formal note, stating that you look forward to seeing the individual at the event. Remember, this needs to keep in tone with the rest of the letter.
The conclusion should contain the sign off and a line that ties the complete letter together, drawing the end of the invitation, with a salutation and a signature.
Friendly Invitation Letter
A friendly invitation letter is similar to a business letter but contains less formal speech and can make nuances with memories that may be shared with the guests whom are being invited to the occasion.
Friendly invitation letters are used for a variety of reasons from engagement parties, baby showers and housewarming parties to wedding invitations.
Invitation letters are used as an alternative to traditional invitations. They allow the host to convey different messages through the tone of the letter. Invitation letters allow the host to convey additional information that is not shared in a traditional invitation card. Memories can be shared with close friends and family members that bring about memories of past events.
When sending an invitation letter, be sure to edit it completely, ensuring there are no punctuation, grammatical or spelling errors before the letter is sent to potential guests. You should be able to create personal and professional invitation letters with ease by using these techniques,

Sample Invitation Letter (Business)

Lockwood Middle School
307 Main Street
Lockwood, NJ 51686
December 10, 2008
Mrs. Jody Coling
President
Lockwood Health Association
23 Main Street
Lockwood, NJ
Dear Mrs. Coling:
My name is Susan Harris and I am writing on behalf of the students at Lockwood Middle School.
A significant amount of the students at the school have been working on a project which relates to the unemployment problem within the youth demographic of Lockwood. You are invited to attend a presentation that will be held within the media room of the school where a variety of proposals that will demonstrate the ability of the community to develop employment opportunities for the youth within the community.
At the presentation, there will be several students receiving awards which will recognize them within the community from the Mayor. Refreshments will also be available at the presentation.
As one of the prominent figures in the community, we would be honored by your attendance. Our special presentation will be held at our school auditorium on January 16th. Please reply by Monday the 9th of January to confirm your attendance to the function.
We look forward to seeing you there,

Sincerely,
Signature
Ms. Susan Harris

How to Write a Resignation Letter

Before sitting down and writing a resignation letter, you should be almost 100% certain that you want to leave your current job, if not many complications can arise.
A hard-copy resignation letter should be written in the business letter format, while an email should be sent in the same format but without the heading (your return address, their address, and the date). The letter should be directed towards your supervisor or manager.
At a minimum, the letter should state that you are leaving, when you are leaving, and thank them for the time that they have employed you. It is common courtesy to give at least two weeks notice before you leave your job, but sometimes you'll have no control over it.
It is important that you keep your letter positive, you want to maintain a good relationship with your employer and co-workers, as they can be potential future references or business associates. If you feel like your reason for leaving is honorable, you can include the reason for leaving in your letter, but if you think your reason for leaving may rub your employer the wrong way, there is no need to put the reason in your letter.
Resignation Letter Writing
The first paragraph of your letter should state that you are leaving and when you are leaving.
The second paragraph should explain your reason for leaving the company. (This paragraph is optional.)
In the third paragraph you can offer to make your resignation go smoothly for the company. For example, you can offer to help train a replacement with the time you still have left. (This paragraph is also optional.)
The last paragraph should thank the employer for the opportunity to work for, wish them well and/or express interest in maintaning your professional relationship.

Requesting a Letter of Recommendation

Getting a good recommendation letter can significantly help you in the application process so it's important to ask someone who you are in good terms with for a letter. It is also important to ask someone that knows you well for a recommendation and that you ask them for it in person. If you are seeking a letter for college or graduate schools, it is recommended that you request letters from your teachers/professors. If you are seeking a letter for a job, business or professional school then it would be ideal if you got one from your current company. If you have not been at your current company long or if you are not currently employed then asking a previous employer is recommended. If that is not possible seek recommendations from respected professionals that you may know, such as doctors, lawyers, politicians, ministers and so on.
Ask for the letters early on, don't wait until the day before the letter is supposed to be sent in to request the letters of recommendation. Instead ask ahead of time. If you are going to apply to school ask your professor at least a month ahead of time. If you are seeking a professional letter, ask for a letter of recommendation whenever you leave a job.
Assist the writer with as much material as necessary, providing the writer with your resume and a list of achievments will make it easier on the writer. You may also want to give him/her any information that will help with the letter including your plans for the future, your strengths, experiences and other qualities you want to be presented in the letter. Be honest about the information you give, if you embellish it'll catch up with you later.
You should provide the writer with a stamped and addressed envelope. Also if there is a guideline that needs to be followed or any other material that needs to be filled out, you should provide that to him/her.
After the letter is sent out, you should send a thank you note to the writer. You can also thank them in person or over the phone as well.

Writing a Letter of Recommendation

If you are requested to write a letter of recommendation but think that he/she is a poor employee/student or if you don't know him/her very well it is best if you decline. If you feel that you know the employee/student well it is a good idea to ask for additional information and/or conduct a short interview with him/her so that you'll have solid information to write in your letter.
Follow the business letter format with the exception of the inside address which you can leave out if it is unknown. Unless the name of the person is given to you, you should address them as, "To Whom It May Concern:" Also be sure to include your phone number and/or e-mail so the reader can contact you with any questions.
Letter of Recommendation Writing
The first paragraph should start out by stating your relationship to the applicant and how long you have known him/her. You should also state your professional position at the company/school and any additional information about yourself that will help build your credibility as a good reference.
The second paragraph should focus on building the applicant. It should give an overview of the candidate and his/her strengths and qualities.
The next 2 to 3 paragraphs should focus on a single quality followed by an example(s) of how they show that quality.
The closing paragraph should reiterate that the applicant would be a good employee/student and add any additional comments that you may want to bring up. You can also write about why you think the employee/student will be a good fit with the company, school, and/or position. Also let the reader know that he/she can contact you if they have any additional questions.

Sample Letter of Recommendation

562 Banquest Street
Fair Valley, AL 81356
September 28, 2004
To Whom It May Concern:
It is with great pleasure that I am recommending Rose Berdinger to you. I am the Head Sales Manager at Vacuums Plus and Rose has been under my supervision from November of 2000 to August of 2004 as a saleswoman.
Rose would be a great asset to any company. She is one of the brightest employees that I have ever had. She also has a great drive and passion for her work.
Rose is such a quick learner. Within her first two weeks at Vacuums Plus she had learned all the product names, their features, and how they work. It normally takes a new employee at least two months to get familiar with all the products that we sell.
Rose's drive has led her to great success at Vacuums Plus. She has had the honor of receiving the "Top Sales Person of the Month Award" ten times in her last year at Vacuums Plus, which is a feat that no employee has ever achieved here before.
I believe that Rose Berdinger will be an excellent fit for your company. Rose has been nothing short of an exemplary employee. If you have any further questions, feel free to contact me at (555) 555-555 and I'll be happy to answer any questions you have.

Sincerely,
Signature
Peter Ziggad
Head Sales Manager

How to Write a Thank You Letter After an Interview

You should write a thank you letter as soon as possible (within 24 hours is recommended) after the job interview, at a minimum this should be done through email but is recommended that you do this through a hard-copy of a letter printed from your computer and mailed through the postal service. Hand written notes on thank you cards are also acceptable and good for short thank you notes.
A hard-copy thank you letter should be written in the business letter format, while an email should be sent in the same format but without the heading (your return address, their address, and the date).
Thank you letter writing
The first paragraph should consist of thanking the interviewer for the interviewing you (remind him/her about the position you interviewed for and the date of your interview). You can also include information about your impressions about the company.
The second paragraph should state your interests in the company and include any additional information about yourself that was not brought up in the interview which would make you a good candidate for the position. You can also emphasize your qualifications that were already discussed during the interview (don't make this paragraph too long, try to keep it between 3-5 sentences, pick the traits that you think were most important to the interviewer and emphasize them).
The last paragraph should let the recruiter know that you expect to hear from them soon. Also let them know that you are available to come in again and are willing to discuss the job further. Write down your contact information again and what the best method and/or time to contact you is. To finish up the letter, thank them again for the interview.
Notes/Tips
·  A thank you letter shows that you have good business etiquette, your interest in the company and the position, and reiterates your positive qualifications to the interviewer so it should not be put off.
·  If there was more than one interviewer; write individual thank you letters to each of the interviewers (make sure each letter is unique). If it was a panel of interviewers interviewing you at the same time, you can send out one letter and address it to the head interviewer and the interview panel and thank them as one group.
·  If you forget the spelling or the names of the interviewers, simply call the company and request the proper spelling and title.
·  Keep the thank you letter brief; make sure the letter does not go past one page in length.
·  Check for proper grammar usage and spelling.

Sample Interview Thank You Letter

215 Casandle Drive
Middle Brook, FL 32634
December 15, 2004
Mr. Nigel Adams
Director of Human Resources
Nagata Resorts
6528 Castle Point Street
South Port, FL 38625
Dear Mr. Adams:
I would like to thank you for taking the time to interview me for the position of hotel manager on December 14. I was very impressed with the amount of vacationers that you stay at Nagata Resorts every year.
I appreciate the time that you spent discussing the responsibilities of the position. I believe that my credentials make me an ideal candidate for the position. As I mentioned in my interview with you, I already have 7 years experience as a hotel manager. I am very organized and have a high attention to detail. I also believe that the customer is the most important asset, so I always treat them with the utmost respect.
I look forward to hearing your decision about the position. You can contact me at (555) 555-5555, if you have any further questions, I'd be more than willing to come in and discuss them with you. Thanks again for the opportunity to interview with Nagata Resorts.

Sincerely,
Signature
Chad Ulster

How to Write a Farewell Letter to Your Co-Workers

If you are resigning from your job, you should not send out a farewell letter until you have notified your manager of your resignation. Sending out a farewell letter anytime after that is acceptable.
Typically a farewell letter will be sent through e-mail and it should be sent in the the business letter format, but without the heading (your return address, their address, and the date).
Farewell Letter Writing
You should try to keep overall tone of your letter positive and avoid any personal attacks or negative comments about the company.
The first paragraph should contain confirmation that you are leaving your job. Let your colleagues know when your last day will be. Use your own discretion on revealing why you are leaving and where you'll be going.
The next paragraph(s) should express your apprectiation about for your job. You can call out specific projects, assignments, or people that you are thankful for or learned from.
The last paragraph should conclude with the inclusion of your personal contact information. This may include your personal e-mail where you can be reached, your phone number, and/or a social media profile (e.g. Facebook or Linkedin).




Sample Farewell Letter

Dear Colleagues:
As some of you may already be aware, I will be leaving my job at Acme Corp shortly. My last day will be next Friday. I have come across a new opportunity that I could just not pass up.
I would like to thank all of you for your support during my tenure here at Acme Corp. I have learned a great deal here and will definetly miss all of you. I especially enjoyed the afternoon talks by the water cooler.
I would love to keep in touch with you; I can reach me at my personal e-mail address at roger@email.com.
Sincerely,
Roger Williamson
Senior Compliance Analyst

How to Write a Letter

The art of writing a letter takes practice, knowledge about proper form and the ability to put into words your feelings, thoughts, and/or ideas. If you learn the basic parts of a letter, it will help you to create letters for a variety of occasions.
The Presentation of the Letter
The presentation of the letter can be hand-written for less formal letters that are addressed to friends and family members, especially thank-you letters. In the case that you have illegible handwriting, you may want to consider typing the letter in these cases, although proper etiquette dictates against this type of behavior.
Formal letters which are written on behalf of businesses to or professional contacts should remain typewritten and grammatical and spelling error free. These types of letters should be legible and professional and therefore typing the letter is one of the most effective ways to ensure that the letter demonstrates a professional appearance through the entire course of the letter, thereby creating a positive impression on the recipient of the letter.
As well as outward presentation, it is important to determine the tone which will be written in the letter, including a professional tone or a tone that will be taken with friends or family members in a more informal setting. Read through the letter once it has been completed to ensure that the tone remains the same. The tone can be adjusted based on the language which is used through the letter, as well as the greetings (familiar as opposed to formal).
Parts of the Letter:
Your address
At the top of your letter, you will put your address, so the reader will know where to send their reply to.
Date
Put the date on which the letter was written in the format Month Day Year i.e. June, 15, 2009.
Inside Address
The inside address is only required for a business letter and will include the address of the person you are writing to along with the name of the recipient, their title and company name. If you are not sure who the letter should be addressed to either leave it blank or try to put in a title, i.e. "Director of Human Resources".
The Greeting
The greeting will address the individual that the letter is being sent to. This is usually completed in the form of "Dear Anne" or "Hey Anne", for less formal letters.
The Introductory Paragraph
The first paragraph and will generally outline the purpose for the letter and the reason that the letter is being sent. This can address any issues that are outstanding and is used to set the tone for the entire rest of the letter. In this first paragraph, the summary of the letter can be found and the intentions which will be displayed through the rest of the letter should be outlined. From the first paragraph of the letter, the introductory paragraph, the individual should be able to note the tone of the letter.
The Body
The body of the letter will expand upon the introductory paragraph and the individual can extend their thoughts and feelings further when it comes to the letter. The body of the letter can be anywhere from multiple pages for personal letters, to one page or two pages for most business letters and other types of proposals.
The Closing
In the closing of the letter, the individual will close the letter and finish any thoughts that have been mentioned. The closing of the letter comes in various forms from yours truly, for those individuals that are familiar with one another, to a traditional sincerely which is a versatile closing that can be used in a variety of letters detailing many situations.

Business and Workplace Email Etiquette

Email etiquette is often a commonly overlooked part of the business and professional world despite being an important part of conveying a professional image. Emails written to friends and family will be less formal and will not need to follow any particular guidelines or rules, but when writing to someone at a professional level the following guidelines and rules should be taken into account.
Guidelines and Rules of Email Etiquette
·  Use a descriptive subject line, avoid leaving it blank or putting an irrelevant or general subject.
·  Address the recipient by name to add a personal touch to your letter.
·  DO NOT USE ALL CAPS!
·  Avoid over using punctuation marks!!!!!!!!!!!!
·  Avoid using abbreviations, such as IMHO (in my humble opinion) or TTYL (talk to you later), not everyone is familiar with them.
·  Skip a line when starting a new paragraph, avoid using tabs to signify a new paragraph, different email programs read tabs in different ways.
·  Avoid using HTML in your e-mails, not everyone can view it and it takes away from the professional image of the letter.
·  If you are sending an attachment, make note of it and describe what the attachment is for in the body, some people are very wary of attachments due to the threat of computer viruses.
·  Keep your emails as concise as possible without leaving out any important information.
·  Keep usage of quoted text to a minimum.
·  Always leave a signature line, don't assume the person already knows who you are.
·  Do not keep on sending the same message to the same person over and over again, if they don't respond after a few days, send them an e-mail enquiring if they received your first email.
·  Use spell check and proof read and revise your letter after it's done.
·  Use threads, if you get a message from someone and you are going to respond, don't send a new message, simply hit the reply option on your email, this keeps the original subject line with "Re:" in front of it.
·  If you are sending out an email to a large private list don't use CC: (carbon copy) use BCC: (blind carbon copy) to protect the addresses of the recipients.
·  Remember most emails are never completely private, there is always a chance of someone else besides the intended recipient reading it, so avoid writing any personal attacks which are unprofesional to begin with.
·  When reading emails treat them as if they are private messages (unless you know you are allowed to share it with others).
·  When you receive a message reply to it as soon as you have time to.

Addressing an Envelope

Addressing an envelope should be fairly simple.
·  In the upper-left hand corner should be your name, and underneath that should be your return address.
·  In the upper-right hand corner should be the postage stamp (with the correct postage amount).
·  In the middle-center should be the recipient's name and recipient's address.
Envelope Format
Your Name
Return Address Line 1
Return Address Line 2

Stamp

Recipient Name
Recipient Address Line 1
Recipient Address Line 2

Helpful Tips
·  Print/write all the information on the envelope before stuffing and sealing it so it will be written/printed on a flat surface.
·  If you are writing to a different country, make sure you put it at on the last line of your return address and the recipient's address.
·  If you are writing a friendly letter with a small envelope, you can write the return address on the flap of the envelope if their is no room on the top-left hand corner.

How to Write a Friendly Letter

Purpose of a Friendly Letter
A friendly letter (or informal letter) is a way of communicating between two people (sometimes more) who are usually well acquainted. There are many uses and reasons for writing a friendly letter but friendly letters will usually consist of topics on a personal level. Friendly letters can either be printed or hand-written.
Friendly Letter Writing
The friendly letter is typically less formal than that of a business letter. Usually the first paragraph of the body will consist of an introduction which will give the recipient an idea about why you're writing to them with a short summary of the main topic of your letter. If you don't know the person you are writing to, you may want to introduce yourself in this introductory paragraph as well.
The next few paragraphs will usually consist of the message you want to get across along with any details you may want to convey.
The last paragraph will usually be the conclusion where you wrap everything up. You can sum up your main idea in this paragraph, thank the recipient for their time, wish the recipient well, and/or ask any questions.
Since friendly letters are less formal, you can feel free to write it however you like, but the above format is fairly common.

Friendly Letter Format

Return Address Line 1 1
Return Address Line 2
Date (Month Day, Year) 2


Dear Name of Recipient, 3
Body Paragraph 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Body Paragraph 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Body Paragraph 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Closing (Sincerely...), 5

Signature 6


P.S. 7

In the friendly letter format, your address, date, the closing, signature, and printed name are all indented to the right half of the page (how far you indent in is up to you as long as the heading and closing is lined up, use your own discretion and make sure it looks presentable). Also the first line of each paragraph is indented.
1 Your Address
All that is needed is your street address on the first line and the city, state and zip on the second line. (Not needed if the letter is printed on paper with a letterhead already on it.)
2 Date
Put the date on which the letter was written in the format Month Day Year e.g. August 30, 2003. Skip a line between the date and the salutation.
3 Salutation
Usually starts out with Dear so and so, or Hi so and so. Note: There is a comma after the end of the salutation (you can use an exclamation point also if there is a need for some emphasis).
4 Body
The body is where you write the content of the letter; the paragraphs should be single spaced with a skipped line between each paragraph. Skip 2 lines between the end of the body and the closing.
5 Closing
Let's the reader know that you are finished with your letter; usually ends with Sincerely, Sincerely yours, Thank you, and so on. Note that there is a comma after the end of the closing and only the first word in the closing is capitalized.
6 Signature
Your signature will go in this section, usually signed in black or blue ink with a pen. Skip a line after your signature and the P.S.
7 P.S.
If you want to add anything additional to the letter you write a P.S. (post script) and the message after that. You can also add a P.P.S after that and a P.P.P.S. after that and so on.

Sample Friendly Letter

506 Country Lane
North Baysville, CA 53286
July 16, 2007


Dear Susan,
It feels like such a long time since the last time I saw you. I know it's only been several weeks since I saw you. So far my summer has been great!
I spend my all my weekends at the beach. I am getting a nice tan and you can no longer say I am paler than you. I have been playing lots of volleyball, surfing and building a nice collection of sea shells. Just this past weekend I took second place in a sandcastle building contest!
On the weekdays I work. I drive an ice cream truck around and sell ice cream to the kids. It is so cool. It is a combination of the two things I love most, ice cream and kids. The pay isn't too great but I love the job so much.
I hope the summer's been going well for you too. There's only a month and a half left in summer vacation and after that it's back to school. Would you like to meet up some time before school starts?

Your friend,

Signature


P.S. John Austin says hi.

How to Write an Apology Letter

An apology letter shows that you are sorry and says that you value your relationship with the other party. The sooner an apology letter is written and sent out the better it is for the relationship. Depending on the nature of the letter, it can either be written in the friendly or the business letter format.
Friendly/Personal Apology Letter
If this is a personal letter you should start the letter by saying that you are sorry to the recipient. Next you should admit your fault and take responsibility for your actions. Next you should volunteer or ask if there is any way that you can help out to resolve the situation. Then you should let the recipient that you will try to make sure that the situation will not happen again. To close off the letter, you should apologize again. When writing a personal apology letter it should come from the heart and be sincere.
Formal/Business Apology Letter
If this is a business letter you should start the letter by saying that you are sorry to the recipient. Next you should give an explanation as to what went wrong. Then you should try to rectify the problem. To close off the letter you should apologize again.

Sample Apology Letter (Personal)

68 Pine Zaggat Lane
Hampervile, NE 25385
January 5, 2005


Dear Jolene,
I am sorry about forgetting about our lunch date. It was completely my fault; I was so busy at work that it must have slipped my mind. How about I treat you to lunch next Wednesday at the new Italian restaurant Julie's at 12:30PM? I have marked this date in my planner so I will not forget about it. I'd just like to apologize again for missing the lunch date.

Your friend,

Signature

How to Write an Invitation Letter

An invitation letter serves the purpose of inviting a guest to a party, event or celebration while conveying more information than a traditional invitation card. It serves two purposes; one, to invite the individual to the event and two, to ensure that the person receiving the letter is going to attend.
There are two tenses used within the invitation letter, the present and the future. The present tense conveys information about the event and the future tense ensures the guest is going to attend.
Business Invitation Letter
An invitation letter is a formal way to invite peers and clients to events which are being hosted by the company and are one of the most popular ways of inviting guests to functions. The professional invitation should be written in a formal tone.
The introduction allows the host and sender to introduce themselves, as well as the organization in which they have chosen to represent. A simple background of the individual or company will suffice.
Next, in the body of the letter it is important to outline all of the information about the event. The date and time should be included as well as the theme and purpose for the event. At this point, a date should be mentioned in which guests should provide their reply by, and it may also contain any information regarding special roles played at the event, attire and items required for the guest to bring.
Be sure to mention any specifications about dress code in the invitation letter.
Next, the appreciation for the guest to attend the party should be shown. This can be completed with a formal note, stating that you look forward to seeing the individual at the event. Remember, this needs to keep in tone with the rest of the letter.
The conclusion should contain the sign off and a line that ties the complete letter together, drawing the end of the invitation, with a salutation and a signature.
Friendly Invitation Letter
A friendly invitation letter is similar to a business letter but contains less formal speech and can make nuances with memories that may be shared with the guests whom are being invited to the occasion.
Friendly invitation letters are used for a variety of reasons from engagement parties, baby showers and housewarming parties to wedding invitations.
Invitation letters are used as an alternative to traditional invitations. They allow the host to convey different messages through the tone of the letter. Invitation letters allow the host to convey additional information that is not shared in a traditional invitation card. Memories can be shared with close friends and family members that bring about memories of past events.
When sending an invitation letter, be sure to edit it completely, ensuring there are no punctuation, grammatical or spelling errors before the letter is sent to potential guests. You should be able to create personal and professional invitation letters with ease by using these techniques,

Sample Invitation Letter (Personal)

97 Fir Crescent
Denver, CO 80409
December 17, 2008


Dear Mr. and Mrs. Johnson,
As the parents of the bride, I would like to take this opportunity to invite you to the wedding of our daughter, Sandra Green to her fiancé, Adam Locke. On this joyous occasion, we wish to share the day with our closest friends and family members.
Children grow faster than any of us can imagine, the time is upon us to watch our child grow and flourish into a new stage of their life. He proposed while the two of them were on vacation, she happily accepted and now they are to be married.
The formal event will be located at the Fire Lake Golf and Country Club on the fifteenth of August at three o'clock, two thousand and nine.
Please RSVP by the fifteenth of June to ensure attendance.
We hope to see you there to enjoy this special day with friends and family.

Sincerely yours,

Signatures

How to Write a Thank You Note

There are many reasons for writing a thank you note. Thank you notes may be written after receiving a gift, help from a friend, for attendance at an important event, or for any other occasion where you feel it is necessary. A simple thank you note shows your appreciation, it will make the person you are thanking feel better, improve your image as a grateful person, and/or increase the likelihood the person you are thanking will help out again.
Thank You Note Writing
Thank you notes can be written on just about anything but writing it on something nicer than just plain white paper or through email will add to the value and presentation of your note. A thank you note that is hand written on a card will look more personalized and sincere than a note printed off the computer. Notes can either be mailed or given in person but the sooner it is done the better, usually within two weeks is a good time frame to use. Thank you notes are usually simple but thoughtful messages thank you write to express your gratitude. The following is a guideline that you can use when writing your thank you note.
Greetings
To start out the note, you should greet the recipient, e.g. "Hi Aunt Kelly!"
Thank them
You should mention the gift/service and express your appreciation for it, e.g. "Thanks for the new bike you bought me for my birthday, it's just what I wanted."
Mention something you liked.
Mention a specific detail about gift/service, e.g. "The color red fits the bike well! It is my favorite color."
Update them
Update the recipient on your life pertaining to the gift/service, e.g. "I plan on riding the bike around my neighborhood everyday right after school."
Add a personal note
Add a personal note to the recipient, it doesn't have to be very long or detailed, e.g. "I look forward to seeing you soon!"
Thank them again!
You can never say thank you too much, and since this is a thank you note it is a very appropriate place to do it, e.g. "Thanks again for the bike."
Closing
End the letter with a simple closing followed by your signature on the next line, e.g. "Love, (Line Break) Your Signature"
Notes & Tips
If you received money, don't mention the amount, you may want to write something along the lines of, "Thank you for your generosity, it is greatly appreciated."

Thank You Note Sample

Hi Aunt Kelly!

Thanks for the new bike you bought me for my birthday; it's just what I wanted. The color red fits the bike well! It is my favorite color. I plan on riding the bike around my neighborhood everday right after school. I look forward to seeing you soon! Thanks again for the bike.
Love,

Signature

How to Write a Love Letter

A love letter is one of the few letters that should be written out on paper rather than typed. It shows that you care enough to take the time to write it out by hand and adds a personal touch to it. A love letter is an expression of one's feeling to another in written form.
Writing the Love Letter
The following is a simple guideline that will help you write your love letter.
To start out with, write the first paragraph about how your lover makes you feel. In the next few paragraph right about qualities and characteristics which you find appealing about him/her and back them up with specific examples. To close out the letter talk about memories of past experiences that you shared with your partner and talk about your hopes for the future.
Love Letter Writing Tips
·  Put a picture of your significant other in front of you to help inspire you while writing.
·  Put on some light romantic music, or read some romantic literature to get you in the mood and give you some ideas on what to write about.
·  Write a rough draft first and then put it onto a final copy. A grammatically incorrect or misspelled letter can interfere with the message the letter is trying to convey. Also the presentation of the letter is just as important as the content.
·  Write your final draft on nice stationary.
·  Write from your heart, be sincere about what you say.
·  You should open up a letter with "Dear" if you are early on in the relationship, but if you are at a deeper stage, "My Beloved", or "To My One and Only" may be more appropriate.
·  Don't close your letter with "Sincerely", use, "With warmest regards" (if you are at an early stage of your relationship), "Love", "Yours always", "Your beloved" (if you are at a later stage of your relationship) or something else along those lines.
·  Wait at least a day before sending out the letter, just in case you wrote something that you may regret later.
·  Put a small dab of cologne or perfume on your letter before you seal it up and sending it out.
·  Usually people only put a date on for the heading of the love letter.

Love Letter Sample

December 12, 2004


To My Beloved Caitlyn,
You are always on my mind, I can't stop thinking about you. The first thoughts when I wake, and the last thoughts before I go to sleep are of you. I am such a lucky guy to have found such a wonderful woman. I miss you so much, it has been too long since the last time I saw you.
Your smile is so beautiful and magical. Every time that I think of your smile it lights me up inside. Even when I am having a really bad day, seeing you smile makes me want to smile too and it makes me forget about the previous events of the day.
Caitlyn, you must be the most caring person on earth. You seem to have an unlimited amount of patience and kindness. Every time I make a mistake you are right there to support me. The time that you drove 300 miles just to take care of my sick mother when I was away is just one example of your big heart.
I have had such a great time with you no matter what we are doing. As long as you are around, even doing the most mundane activity is fun. I hope that we'll see each other everyday when I come back, I want to spend as much time with you as possible. I miss you so much.

Love always,

Signature

How to Write a Condolence Letter

Writing a letter of condolence is one of the most difficult tasks we undertake because it’s always hard to know just what to say. Of course, what you say depends on how close you were to the deceased and/or the recipient of the letter.
Condolence Letter Writing
A condolence letter should be written in a friendly format. Unless you are a close friend or relative, start the letter by introducing yourself. In the next paragraph, offer your sympathy. The third (and final) paragraph is the place to offer assistance (if you are sincere in your desire to help) and to try to say something that genuinely helps the bereaved work through their grief.
What you don’t say in a condolence letter is almost more important than what you do say. All the same, even if you only write a line or two, you’ll show the family your support.
Condolence Letter Tips/Notes
1. Keep condolence letters short. The family may have a mountain of cards and letters to read and answer. Don’t add to their burden.
2. Never say you know how they feel. Simply put, you don’t. Even if you have endured a similar situation, grief is a very intimate series of feelings that are unique to each individual. Don’t intrude on them.
3. When my son passed away, a well-meaning friend said, “At least he didn’t leave any children behind.” Her well-meaning words rattled me to the bone. I would have gladly given my life to hold his son in my arms just one time. Especially in cases where death was a long-suffering ordeal, you may be tempted to write that it was a “blessing” or “relief”. Don’t. Some words are best left unsaid.
4. Do share a fond memory of the departed in the body (second paragraph) of your letter.
The passing of a loved one leaves a big hole in our lives. A well-written condolence letter helps fill the hole with friendship and love.

Sample Condolence Letter

330 N. 10th Street
Phoenix, AZ 85003
October 15, 2005


Dear Mrs. Johnson,
Although we have never met, your son Stephen and I became close friends in boot camp and have corresponded regularly over the past four years. I was dismayed to hear of his passing and am writing to extend my deepest sympathies to you and your family.
Stephen was always full of energy and optimism. During training, Stephen helped me overcome my fear of climbing and rappelling. When the exercises became too tough, it was Stephen who always encouraged the squad to “soldier on”. You must be very proud of him. It was no surprise that he made Sergeant before the end of his first hitch.
Stephen once told me it was you who taught him that the best part of life is building good memories. I hope that the memories you built will help you to “soldier on” through this difficult time.

With warmest regards,

Signature
Business Letters
A business letter is more formal than a personal letter. It should have a margin of at least one inch on all four edges. It is always written on 8½"x11" (or metric equivalent) unlined stationery. There are six parts to a business letter.
1. The Heading. This contains the return address (usually two or three lines) with the date on the last line.
Sometimes it may be necessary to include a line after the address and before the date for a phone number, fax number, E-mail address, or something similar.
Often a line is skipped between the address and date. That should always be done if the heading is next to the left margin.
It is not necessary to type the return address if you are using stationery with the return address already imprinted. Always include the date.
2. The Inside Address. This is the address you are sending your letter to. Make it as complete as possible. Include titles and names if you know them.
This is always on the left margin. If an 8½" x 11" paper is folded in thirds to fit in a standard 9" business envelope, the inside address can appear through the window in the envelope.
An inside address also helps the recipient route the letter properly and can help should the envelope be damaged and the address become unreadable.
Skip a line after the heading before the inside address. Skip another line after the inside address before the greeting.
3. The Greeting. Also called the salutation. The greeting in a business letter is always formal. It normally begins with the word "Dear" and always includes the person's last name.
It normally has a title. Use a first name only if the title is unclear--for example, you are writing to someone named "Leslie," but do not know whether the person is male or female. For more on the form of titles, see Titles with Names.
The greeting in a business letter always ends in a colon. (You know you are in trouble if you get a letter from a boyfriend or girlfriend and the greeting ends in a colon--it is not going to be friendly.)
4. The Body. The body is written as text. A business letter is never hand written. Depending on the letter style you choose, paragraphs may be indented. Regardless of format, skip a line between paragraphs.
Skip a line between the greeting and the body. Skip a line between the body and the close.
5. The Complimentary Close. This short, polite closing ends with a comma. It is either at the left margin or its left edge is in the center, depending on the Business Letter Style that you use. It begins at the same column the heading does.
The block style is becoming more widely used because there is no indenting to bother with in the whole letter.
6. The Signature Line. Skip two lines (unless you have unusually wide or narrow lines) and type out the name to be signed. This customarily includes a middle initial, but does not have to. Women may indicate how they wish to be addressed by placing Miss, Mrs., Ms. or similar title in parentheses before their name.
The signature line may include a second line for a title, if appropriate. The term "By direction" in the second line means that a superior is authorizing the signer.
The signature should start directly above the first letter of the signature line in the space between the close and the signature line. Use blue or black ink.
Business letters should not contain postscripts.
Some organizations and companies may have formats that vary slightly.
Use the "Edit" function in the Help Menu above if you need to make additions to the information on this page.
Business Letter Styles
The following pictures show what a one-page business letter should look like. There are three accepted styles. The horizontal lines represent lines of type. Click your mouse pointer on any part of the picture for a description and example of that part.

Friendly or Personal Letters
Personal letters, also known as friendly letters, and social notes normally have five parts.
1. The Heading. This includes the address, line by line, with the last line being the date. Skip a line after the heading. The heading is indented to the middle of the page. If using preaddressed stationery, add just the date.
2. The Greeting. The greeting always ends with a comma. The greeting may be formal, beginning with the word "dear" and using the person's given name or relationship, or it may be informal if appropriate.
Formal: Dear Uncle Jim, Dear Mr. Wilkins,
Informal: Hi Joe, Greetings,
(Occasionally very personal greetings may end with an exclamation point for emphasis.)
3. The body. Also known as the main text. This includes the message you want to write. Normally in a friendly letter, the beginning of paragraphs is indented. If not indented, be sure to skip a space between paragraphs. Skip a line after the greeting and before the close.
4. The complimentary close. This short expression is always a few words on a single line. It ends in a comma. It should be indented to the same column as the heading. Skip one to three spaces (two is usual) for the signature line.
5. The signature line. Type or print your name. The handwritten signature goes above this line and below the close. The signature line and the handwritten signature are indented to the same column as the close. The signature should be written in blue or black ink. If the letter is quite informal, you may omit the signature line as long as you sign the letter.
Postscript. If your letter contains a postscript, begin it with P.S. and end it with your initials. Skip a line after the signature line to begin the postscript.
Format for a Friendly or Personal Letter
The following picture shows what a one-page friendly or personal letter should look like. The horizontal lines represent lines of type. Click your mouse pointer on any part of the picture for a description and example of that part.

Letters

Appreciation letter

This is a appreciation letter written by the sender complimenting the good services of one who had been recruited to set up and oversee the event. The letter states clearly the good efforts and followed through responsibilities of the appointee and team which led to the success of the event.

From:

Mr. Peter Parker

Event Organizer

Charity Fund Raising for Orphanage

Lakewood, GA 30513

June 19, 2010

To:

Larry Bernier

2948 Ritter Street

Anniston, AL 36207

Dear Larry,

Re: Appreciation of your efforts

On behalf of the organizing committee of the recent Charity Fund Raising for Orphanage event, I would like to express my appreciation to you and your team for the excellent efforts in making the event a success. You have taken the initiative to come early to set up the place and organized the games for the children, to their delight.

Your keen eye to details ensured a smooth flow of events which drew nods of approval from the committee and participants. The children were extremely happy to receive the contribution of gifts which you have sourced before the event. No child was left out as every child received a good gift to take home.

I commend you and your team on a job well done and I have no hesitation in recommending your services to others who have events and functions to hold.

Congratulations again!

Yours truly

Peter Parker

Approval Letter,

An Approval letter is written in response to the request made by another. It is a formality in many businesses to respond to a letter of request with a letter of response for record purposes. The approval letter can be precise and simple in response to the request issue.

From:

Michael Boone

Human Resource Manager

Scarlet Marketing Services

625 Park Avenue

NG34 4OQ

LEASINGHAM

September 21, 2010.

 

To:

Jacob Stubblefield

Store Supervisor

Scarlet Marketing Services

Dear Jacob,

RE: Leave Approval Letter

This letter serves to inform you that your leave application for the days December 15-30, 2010, a total of 15 days, has been approved.

Please ensure that all your work and responsibilities are completed well with your department head’s approval before you start your leave. You will return to work on December 31, 2010.

From our records, you still have 5 days annual leave outstanding. You are advised to clear any remaining leave for this year before January 20, 2011; otherwise they shall be forfeited.

Have a good holiday!

Yours faithfully,

Michael Boone

Human Resource Manager

Scarlet Marketing Services

Authorization Letter

An authorization letter is written to allow one party to perform a task on behalf of another party who may not be free or physically present to perform the required task. The authorization letter will need to contain important identity information before the bearer is allowed to perform the task.

From:

Jane Menon

27 Steele Avenue

Burr Ridge, IL 61257

March 25, 2010

To:

Ryan Thames

Processing Officer

United Bank

2173 Forest Street

Nashville, TN 37027

Dear Mr. Thames

RE: Authorization Letter

I, Jane Menon, am authorizing Ms. Hannah Menon, my sister to withdraw one thousand dollars ($1000.00) from my savings account (SA no.: 7-390-2938) on my behalf as I am hospitalized. Her social security number is HN-029-3929-499.

Attached are copies of the medical reports of my current condition that does not permit me to make the withdrawal personally. I need the amount to settle my hospitalization fees.  You may contact me at this cell number (019280340) for further clarification. Please send a copy of the approved transaction to my home for future verification.

Thank you for your kind cooperation. I shall release all liability from United Bank on this matter after it complies with my request.

Yours Sincerely,

Jane Menon

Social security number: JH-308-2038-874

Award Nomination letter,

An Award nomination letter is written in favor of an individual who has performed excellently in some task that warrants a public acknowledgement. An award nomination letter is similar to a recommendation letter where the favored candidate is suggested to the authorities for consideration in getting a reward or award.

From:

Henry Prada

Sports Coach

Green Meadows High School

May 24, 2010

To:

Mr. Joseph McCallum

Principal

Green Meadows High School

Dear Principal McCallum

RE: Best Sportsman Award Nomination – Randy Lockett

Please allow me to put forward the name of Randy Lockett, a Grade 12 football captain at Green Meadows High School, for the school’s prestigious award of Best Sportsman of the year for this year, 2010.

Mr. Randy Lockett has been involved in 3 football competitions this year and led the team to a championship in all 3 competitions: the inter-school league, the district league and the national league football competitions. Mr. Lockett, a responsible and talented football captain, has greatly motivated his team to excel in the games they entered.

I would like to nominate Mr. Randy Lockett, for the coveted Green Meadows Best Sportsman award for this year, for his excellent performance in this year’s competitions. He has certainly raised the football standard with his fine showmanship.

Thank you for your kind consideration.

Yours sincerely

Henry Prada

Sports Coach

Break Up Letter

A Break Up letter is always very hard to write, especially when the relationship has been long but sometimes, due to character changes or widening differences, a couple has no choice but to break up. A break up letter should be carefully worded so that the recipient will not be devastated with the contents and purpose of the letter.

From:

Cilia Fowler

486 Famous Avenue

San Antonio, TX 78205

June 4, 2010.

To:

Tony Mitchell

28 West Fork Street

Dodson, MT 59524

Dearest Tony

RE: Breaking up is hard to do

I am sorry to have to break this news to you in this way but I am not able to speak to you face to face on this matter. I have enjoyed knowing you for the last 6 months and thought we could continue as a couple but I am unable to.

It seems like just yesterday when we met at the Lakeside Club and I had the time of my life there. That place will always hold fond memories of you for me. But I feel that I am too young to settle down with one guy as I have just graduated from high school. The world is waiting for me to discover its treasures.

I know this is hard news to accept but it is for our best. If fate should have its way, then we shall meet up again.

Please forgive me. I wish you the very best in your future undertakings. And may you find your right girl.

Yours,

Cilia

Business Letter

A business letter is written by a company to another in the hope of impacting the reader on using the services or products of the sender. A well written business letter can impress the reader into considering the sender’s products and services favorably. The letter should be professionally written to project a professional image of the company.

From:

Mary S. Varney

Fitness Coach

Forever Fitness Centre

984 Finwood Road

Red Bank, NJ 07701

September 22, 2010To:

Angie M. Harris

2495 Christie Way

Burlington, MA 01803

Dear Ms. Angie

RE: Keep Fit for a Healthy Life

I am pleased to introduce to you our latest fitness equipment that has just come in from Sweden. This SWEDFIT equipment uses the latest technology which can size up your fitness needs in a few minutes. It uses the advanced AI technology to calculate your BMI and fat build up to recommend the best exercise program to keep your whole body fit so that you can enjoy a healthy life.

It is just so simple! Just 10 minutes of workout on the SWEDFIT for your health at Forever Fitness Centre for 3 months to get a noticeable difference in your physical appearance as well as your general health level.

As an introduction of SWEDFIT at Forever Fitness Centre, you are given a 20% discount off the program price until the end of this month. Call me now for a free consultation of SWEDFIT benefits to you!

Mary S. Varney

Fitness Coach

Forever Fitness Centre

Cancellation Letter

A Cancellation letter is written when the sender changes his mind on an earlier decision. He writes to reverse the decision and a profuse and sincere apology should be included in a cancellation letter, especially if the sender is without a doubt, at fault. While some cancellations are smooth going, others may impose a cancellation penalty.

From:

Don J. Monroe

Gold Miners Association

4287 René-Lévesque Blvd

Montreal, QC H3B 4W8

To:

Event Manager

Silver Lining Enterprise

4457 Carling Avenue

Montreal, QC H3B 4W8

 

Dear Sir / Madam

Re: Cancellation of Booking

I am writing to request for a cancellation of my booking of your services for my planned function on August 10, 2010. I had requested for your services in planning for my Association’s annual dinner at the Majestic Hotel but due to unforeseen circumstances, such as the unavailability of the venue on that day, the event has to be cancelled as no alternative date was given by the Hotel.

Please accept my sincere apologies for this cancellation. When an alternative date is confirmed, I will contact you again for your services.

Thank you for your kind understanding and cooperation. Any inconvenience caused by this cancellation is most regretted.

Yours Sincerely

Don Monroe

Complaint Letter

This is a sample complaint letter on the poor service rendered in a restaurant by a patron. The complainant gives the details of the poor service rendered so that the recipient of the letter can take the appropriate action to rectify the situation or to prevent a repeat of the situation.

Samantha Bulwark

233 Flame Street

Memphis, MS 38115

August 27, 2010

Shannon Riley

Planet Shakers Restaurant

52 Main Street

Alexander City, AL 32242

Dear Ms. Riley

Re: Poor Service Rendered

I am writing to complain about the poor service that was rendered to me at your esteemed establishment on August 22, 2010 at about 8pm. Prior to my arrival at your restaurant that evening, I had already made a reservation for a party of 6. My reservation was at 7pm and my party and I arrived at 6.50pm. We were made to wait for an hour before we were seated.

The table seating was meant for a party of 4, so my party and I were pretty cramped. The service was slow and no apologies or reasons for the delay in our food were given. The manager was no where in sight.

I was greatly disappointed at the bad service at your establishment which was recommended by a friend. It was certainly a bad first experience.

I hope you shall take the appropriate actions to ensure no repeat of such a bad experience to your guests.

Yours sincerely,

Samantha Bulwark

 

Confirmation Letter

A confirmation letter in a business environment is usually to confirm an employee in his new position which may be due to a promotion or after the probation period of employment. The confirmation letter affirms the employee in his current position in the company that indicates stability in employment with the company.

From:

May Byson

Personnel Manager

Logan Enterprise

434 Kinney Avenue

Easthampton, MA 05327

June 25, 2010

To:

Timothy Newton

773 Woodstock Hill

Baltimore, MD 21202

Dear Mr. Newton,

RE: Confirmation of Position

It is my pleasure to inform you that you are now a confirmed staff of Logan Enterprise as SalesAssistant, with effect from June 25, 2010. Your probation period of 3 months is over and the management has been satisfied with your performance during that period.

As a confirmed staff, you will be entitled to all the privileges that are enjoyed by the company’s employees such as medical leave and costs, annual leave, insurance, trainings and promotions. We trust that you have settled down at your department.

Please refer to your superior for your work responsibilities and to the Personnel Department for any employment issues. We look forward to greater productivity from you in the coming years.

Yours sincerely

May Byson

Congratulations Letter

A Congratulations letter is written to express your happiness on the good fortune or success of the recipient of this letter. It can be written in a light hearted manner if between friends and family, or it can be a little bit more courteous in the business environment. Further well wishes and good words are included in this form of letter.

From:

Kirby Y. Bearden

41 Adamsville Road

Laredo, TX 78040

February 27, 2010.

To:

Margaret E. Bearden

3834 Willow Greene Drive

Linden, AL 36748

 

Dear Margie

RE: Congratulations on your Promotion

It is certainly great news to hear of your recent promotion from Junior Designer to Chief Designer at the prestigious Moore’s Fashion, in such a short span of time. As your dad, I am so proud of you; your achievement is a reflection of your determination, confidence and creativity to bring out the best of yourself. I already knew that you were destined for success at an early age.

Nevertheless, do take good care of your health as you work your best. I believe in you and your talent in fashion and design. Mom and I are so proud and happy for you. We hope to celebrate your success when you are back for a visit.

Yours lovingly,

Dad

Credit Letter,

A Credit letter is issued by a financial agency or institution which acts as a mediator between two parties in a business transaction, functioning to safeguard the integrity of the parties involved in purchasing and selling transactions. The seller has to agree to the stated terms listed in letter of credit. The financial agency or institution represents the purchaser who promises to return full payment of any goods owed.

From:

United Central Bank,

224 McDonald Street

Ottawa, ON K1P 5M7

February 13, 2011

Beneficiary:

Bolton Engineering Corporation

1900 Justice sTREET

Ottawa, ON K1P 5M7

Gentlemen,

Re: Irrevocable Letter of Credit No#: B323394

Gentlemen:

We hereby open this irrevocable credit in your favor for the sum of Eighty thousand dollars ($80,000), which will be available through your request for the purpose of payment on sight of your draft presentation with the following statement:

‘Bolton Engineering Corporation has a right to the amount drawn according to the terms and conditions of as per Agreement by the exporter’

This Letter of Credit is valid until May 15 2013 which will be automatically extended without amendment for another 2 years from the present or any future expiration date thereof, unless the Issuing Bank issues a written notice of not less than thirty days (30) days prior to the expiry date to Bolton Engineering Corporation.  The notice required below is deemed to be served upon your receipt.

This letter of Credit issued is in accordance to the Standard Customs and Practice for Documentary Credits, 2008 Version National Chamber of Commerce Publication No. 400

Sincerely yours,

United Central Bank

 

Debt Letter

A debt letter is normally written by the financial agency to remind its customer of his/her outstanding loan repayment. The financial agency may exercise courtesy in reminding its client with a first reminder debt letter before moving on to second and third reminders. All of which failing, the financial agency may opt to adopt harsher actions such as legal action against the debtor.

From:

Jacques Wellington

Debt Officer

Middleton First Bank

1208 Juniper Drive

Winn, MI 48896

March 20, 2010

To:

Christine R. Franco

2481 Junkins Avenue

Albany, GA 31701

Dear Ms. Franco

RE: Debt repayment reminder

On behalf of Middleton First Bank, I would like to draw your attention to the overdrawn amount on your current account. Perhaps you have been too busy to note the insufficient funds in your current account before you withdrew on an overdraft.

As such, it is already a month that the amount of $500 is outstanding and you are required to top up the balance before the end of this month.

If you have already made the payment, kindly ignore this reminder, and I thank you for your prompt settlement on behalf of the bank. However, if you have been too busy to settle the payment, kindly do so before further actions are taken against you.

Thank you for your transactions with Middleton First Bank.

Cordially,

Jacques Wellington

Debt Officer

Middleton First Bank

Donation Letter

A donation letter is usually written by individuals or charitable organizations that go about soliciting funds or useful items which can benefit the less fortunate. If a donation letter is well worded and has a good purpose, it usually receives favourable responses. People in general, do like to participate in charitable acts of kindness.

From:

James Turner

Higher Calling Association

432 Creek Road

WYAGA QLD 4390

September 23, 2010

To:

Platinum Circle Enterprise

82 Mint Road

SPRING CREEK QLD 4343

Dear Sir / Madam,

Re: Donation Appeal

On behalf of the Blessed Hope Orphanage, I am writing to appeal to your kindness on their plight and to participate in making the lives of the less fortunate children at this home.

There are about 20 children between the ages 10-13 in this home who are lacking in nutritious food, clothing and education. They are the neglected lot of our society as they are located at the slum area. Many of this home’s children are orphans or dumped by their parents or relatives for one reason or another.

We would like to request your kind participation through a generous donation to feed and clothe these children at Blessed Hope Orphanage. The amount collected would go towards hiring a good nutritionist and cook who will ensure good nutritious food served to the children to improve their health. Further collections will go towards proper clothing as winter draws near.

Please do not hesitate to call us for further clarifications. We look forward to your kind donation soonest possible.

Thank you.

Yours truly,

James Turner

Blessed Hope Orphanage Project Coordinator

Higher Calling Association

Employee Welcome letter

An Employee welcome letter is given by the management to a new employee to welcome theemployee to the company. It is a letter that helps the new employee to feel at ease and to settle down in his new work surroundings easily and quickly so that he can perform well in the company.

 

From:

Management

Flintstone Enterprise

99930 Spiral Street

San Diego, CA 3881

January 20, 2011

To:

Larry Joseph

Sector Head

I.T. Department

Flintstone Enterprise

Dear Mr. Joseph

RE: Welcome to Flintstone Enterprise

On behalf of Flintstone Enterprise, the management is delighted to welcome you into our organization as of today. We are pleased that you have chosen well to join our enterprising organization to move together to greater heights.

With your impressive track record of work performance and references, we are excited to discuss progression plans with you for our organization. Your staff has been briefed about you but they will be eager to hear from you themselves. We trust that you will settle down quickly to set into motion the company’s annual targets and KPIs.

There will be a new staff high tea at the pantry this Friday at 5pm to welcome all new staff to Flintstone; you are cordially invited.

Again, welcome to Flintstone Enterprise.

Management

Flintstone Enterprise

 

 

Formal Letter

There are many kinds of formal letter. This is a sample formal leave letter which should be submitted to the company’s Human Resource department when an employee wishes to apply for leave. The reason for the leave is usually stated clearly for a quick approval. The letter also mentions the number of days and the specific dates to be applied.

Craig T. Andrews

Assistant Manager

GoldStar Associates (Branch)

Pittsfield, MA 01201

March 5, 2010

Richard V. Gary

Human Resource Manager

GoldStar Associates (HQ)

Bloomington, IN 47404

Dear Mr. Gary

RE: Application for Leave

I am writing to seek your approval on taking ten (10) days of my annual leave, from July 20, 2010 to July 29, 2010. According to the company HR records, I am still entitled to twenty (20) days of leave for the rest of this year.

I am planning a much needed family vacation during this period of leave and will be out of the country. These applied days coincide with my children’s school term break. There are flight bookings and hotel accommodations to be confirmed. Hence, it would be greatly appreciated if you could inform me as soon as possible on the outcome of my leave application to help me facilitate my work and vacation arrangements.

I shall be responsible to complete all my tasks before I go on leave and shall report to work on July 30, 2010.

Your kind assistance and quick approval on my leave would be greatly appreciated.

Yours faithfully,

Craig Andrews

Goodbye Letter

A goodbye letter is written to bid farewell to an individual or a group of people. It is meant to signify the end of meet up opportunities although fate may bring the parties together again. A goodbye letter can be formal or informal depending on the relationship between the recipient and sender

From:

William Grey

Vice President

Wally Markets Ltd

August 25, 2010

To,

All Staff

Wally Markets Ltd

Dear Staff,

Re:  Goodbye

As you know, I have served this company for 35 years and it is time for me to retire. I have had the privilege of growing with this esteemed organization from a mere store assistant to my current position of Vice President. Hard work paid off for me but it can also do the same for you.

My last day at this company is the end of this month; I shall miss all of you greatly as I have had the joy of knowing and even mentoring many of you. I am proud to see many of you progressing well here.

I wish to thank each of you for your strong support during my tenure and I am please to call all of you friends, and not just colleagues.  It would be my pleasure to have you contact me during my retirement.

I wish each of you the best in your future undertakings here.

All the best and with my kind regards,

William Grey

 

 

Interview Letter

An Interview letter is written to inform a potential candidate to meet with the authority of the company who offered a vacancy. The interview letter certifies the first successful step in short listing the candidate for a particular post in the company. The letter contains details of the time, place and date of interview to help prepare the candidate.

From:

Joanne Powell

Recruitment Manager

Far Eastern Enterprise

876 Cordova Street

Vancouver, BC V6B 1E1

March 11, 2010

To,

Wendy Chan

3427 Elgin Street

Iroquois, ON K0E 1K0

Dear Ms. Chan

RE: Interview for the post of Systems Engineer at Far East Enterprise

Thank you for your application to the post of Systems Engineer at Far East Enterprise as advertised in the Daily Times last month. It is my pleasure to invite you for an interview on this position at our Vancouver office on March 20, 2010 at 9am sharp.

We would appreciate it if you could call up our Recruitment office to confirm your attendance to this interview. Please come 15 minutes prior to the interview time to fill up some personal information forms. If you are late, your slot would be given up to other candidates.

We look forward to meet up with you then to discuss your suitability in being a part of Far East Enterprise.

Yours Sincerely,

Joanne Powell

Recruitment Manager

Far Eastern Enterprise

Introduction letter

An introduction letter is written by an authority to introduce a new employee who is of a high standing in the management to the rest of the company. It could be an outsider who is hired into the company to take a high position in the company. An introduction letter from the management lends weight to the new employee’s status and authority as he/she begins work at the organization.

From:

Joshua Martin

Managing Director

National Precision Industry

1234 Spike Street

San Diego, CA 99431

July 1, 2010

To:

All Employees

National Precision Industry

Dear Staff

RE: Introducing Human Resource Manager, Mr. Nolan Bedford

I am pleased to introduce Mr. Nolan Bedford who is joining National Precision Industry as of July 1, 2010.

Mr. Bedford comes with 10 years of human resource and services experience, having servedmany distinguished organizations before. He is well versed with employment laws and labor needs. He shall be taking up the post of Human Resource Manager with effect from July 1, 2010.

Mr. Bedford will be in charge of all matters pertaining to human resources and employee welfare. Kindly consult him and his team for any employment needs and advice.

Kindly extend your full cooperation to him so that he may function effectively in his post.

Thank you.

Yours truly

Joshua Martin

Managing Director

National Precision Industry

Invitation letter,

An Invitation letter is a simple letter written to invite or request the presence of an individual or groups of patrons for a celebration or an important function. It can be an informal or formal affair. An invitation letter is part of good planning for a function to be successful so that the number of attendees to the function will be estimated, if not known specifically.

From:

Miles & Debra Low

35 Lakeview Way

KWEDA WA 6306

August 23, 2010

To:

Jamie Davidson

41 Adamsville Road

Laredo, TX 78040

Dear Jamie

Re: Invitation to Shaun’s 10th Birthday Party

It is our pleasure to invite you to Shaun’s 10th birthday party this October 10, 2010 at 7pm at our Lakeview Clubhouse. This is a special occasion as Shaun turns 10 on this October 10, 2010. We would like to make it a memorable occasion for him.

As his best friend, you are one of Shaun’s VIP guests at his birthday bash. But it is to be a surprise for Shaun. We are requesting that you will keep Shaun’s birthday bash a secret from him, and to keep it that way until that day.

It would be a fun-filled time with the pool activities and a clown as well as a magician, which are Shaun’s favorite activities.

Please give us a confirmation of your attendance as soon as you can so that we can plan the day’s events together.

Thank you in advance for your good cooperation.

With love,

Miles & Debra

Job letter

There are so many types of job letters that one can write; it can be a simple job application letter for a permanent or part-time job. It can be written by anyone who is looking for employment in whatever field with whatever experience. It should be written well to encourage positive consideration on the job enquiry.

From:

Danny Williams

22 Coles Cove Avenue

Redmond, WA 98052

July 28, 2010

To,

Managing Director

First World Computers

154 Redbud Street

Garden City, NY 11530

Dear Sir/Madam

Re: Job Enquiry

I am writing to enquire if there are any vacancies in your esteemed organization. I am a recent graduate in Computer Science from the prestigious New York University with a 1st class Honors.

I have heard a lot about your esteemed organization and have worked part-time with First World Computers during my summer holidays, which you can verify from your records. The company’s good work ethics and environment have prompted me to seek preferred employment with you than elsewhere. I am also familiar with your computer systems from the summer work.

I have developed many user software applications for small businesses while completing my 2nd and 3rd years of my studies. I would appreciate a call from you for an interview which I am available any time.

I look forward to be a part of your esteemed and successful organization soon.

Thank you.

Yours Sincerely,

Danny Williams

Killer Sales Letter

A Killer Sales letter is an extremely impressive letter offering some sales of product and services that the recipient would find very attractive and difficult to refuse. The letter contents would be so well worded and promising that the recipient would be taken in to accept what is being offered. A positive response is bound to be reciprocated.

From:

Green Bucks Enterprise

4539 Owen Lane

Naples, FL 33940

January 24, 2011

Dear Sir / Madam

Re: Just for You

Would you like to earn some passive income? Get extra cash without doing much? If your answer is ‘YES!’ to both the questions, then this letter of invitation is for YOU!

It is so easy to make not just EXTRA bucks; but extra BIG BUCKS! Come join us on a free seminar to check out your potential to Extra BIG BUCKS! No one is a loser. Just call the number below to make a reservation on any of the scheduled dates in the attachment for ONE hour of your time. It could change your whole life!

You will lose nothing from attending this ONE hour seminar; it is so interesting that you will want more, for it will be extra Big bucks coming your way soon.

Want to know how? Call us now!

Green Bucks Enterprise

90-2938-384-233

Leave Letter

A leave letter is written to the company for a formal application of taking a few days off from work. The leave letter should contain details of the leave request such as reason for the leave, number of days and contact information during the leave. The leave applicant has to assure completion of work before going on leave.

From:

Edward K. Carnevale

3864 Burke Street

Burlington, MA 01803

July 3, 2010

To:

Mr. Ben Tiller

Human Resource Manager

Afga Enterprise

3152 Pritchard Court

Rochester, MN 55904

Dear Mr. Tiller

 

RE: Leave Application

With this letter, I am putting in a request for leave from August 3 to August 16, 2010. As it is the summer, I would like to apply these 14 days of annual leave to visit my relatives in Australia with my family.

Moreover, this is the least busy time for the company and having checked with my supervisor, Ms. Nora Jones, there are not many outstanding projects that need my urgent attention.  Ms. Jones is also agreeable to my decision to take the leave now than later when more projects are expected to come in.

I shall leave my contact details with Ms. Jones and your office should there be a need to contact me during my leave. I shall settle my work load with Ms. Jones once my leave application is approved.

I look forward to your prompt reply.

Thank you.

Yours Sincerely,

Edward Carnevale

Foreman

Letter of intent,

A letter of intent is a simple letter stating the intentions of the sender on a particular issue; it could be in reference to a job or method that a consideration is requested. A letter of intent is usually sent to kick start the process for a particular situation. It is a good way to create a good impression on the recipient.

From:

Hannah Miles

28 Traders Avenue

Kansas City, MO 64106

October 4, 2010

To:

Recruiting Manager

First World Enterprise

Kansas City, MO 93821

Dear Sir/ Madam,

Re: Letter of Intent

I am writing to request your kind consideration on my application for a part-time summer position at your esteemed organization. I am currently a senior high school student who would be graduating next fall, and would like to gain some work experience before graduation.

Having been impressed with your company by your many top quality products on the market, and with an intention to major in a similar field in my future, I have chosen your esteemed organization to consider a summer internship.

My contact details and resume are attached for your kind consideration. I am flexible to take on whatever openings you may have, and I am a quick learner. You may refer to my high school teachers for references, if required.

I look forward to hear favorably from you soon.

Yours truly,

Hannah Miles

Love Letter,

A love letter is written by an individual who is in love with another to express the personal and deep feelings of love to each other. It is a personal letter where one shares his/her thoughts and feelings towards the other party in the love relationship. A love letter serves to strengthen the relationship to take it to a deeper level.

From:

Donald A. Loeffler

387 Essex Court

Brattleboro, VT 05301

To:

Carisa L. Parrish

4106 Emily Renzelli Boulevard

Aptos, CA 95003

 

Dearest Carisa

Although I have only gotten to know you for 2 months, I miss you dearly every day when we are not together. I think of you often and wish we can meet more often than the weekends.

I hope to call you during lunch hour during the week so that I can at least hear your sweet voice if you are not too busy. Perhaps I can come off work early during the week and drive over to meet you for a night snack and chat. Which night of the week is best for you? Do let me know soonest possible.

I am excited to think that I can meet up with you sooner than I thought.

I am counting the hours till we meet again.

 

Yours lovingly,

 

Donald

Marketing Letter

A Marketing letter is written to promote an existing or new product/service offered by a company. The Marketing letter is meant to inform its recipients of the product or service promoted in the letter in the hope of swaying the reader to make a purchase from the company. The marketing letter is usually very persuasive in its contents.

From:

Jack Linton

Products Manager

Whistler Enterprise

111 Queens Street

Oakland, ME 0223

November 18, 2010

To:

Daphne Won

ManagerHome Care Services

212 Bull Street

San Francisco, CA 9320

Dear Ms. Won

Re: Amazing Offer on Ex-stock

On behalf of Organic Products Enterprise, I would like to thank you for your kind patronage of our quality products this year. As it is close to the year end, we are pleased to inform you of our special offer on many of our products.

Please refer to the attached list to view the products that we are planning to offer you at very good prices. The offer prices are between 15%-50% off the normal prices. Kindly note the available quantity of each product listed. We have to apologize that we are unable to offer more than what is listed as these are ex-stock. Preference will be on a ‘first-come-first-serve’ basis; that is, the confirmed order with payment will have higher priority on the product ordered.

 

We apologize for any inconvenience attached to this amazing offer of products. We shall be bringing in more stock at the start of next year, of which you shall be informed.

Please call our hot line 0392-28302 or fax your orders today to avoid disappointment.

Thank you.

Yours sincerely,

Jack Linton

Products Manager

Whistler Enterprise

Proposal Letter

A proposal letter can mean a business proposal, a marriage proposal or a formal suggestion in any setting. Usually, it refers to either a business proposal letter refers to an offering of business services or products that may be lucrative to recipient while a marriage proposal may be written by those who are lost for words when facing the other party.

From:

Ted Connery

86 Vicky Circle

Dallas, TX 75208

ctober 22, 2010

To:

Hannah Klein

 

39 Park Drive

Atlanta, GA 30303

My Darling Hannah

RE: Proposal for your hand in marriage

It has been my greatest joy to have you come into my life for the past year. You are indeed my sunshine. I am writing this proposal to allow myself to pen my deepest thoughts and feelings for you.

It would complete my life to have you as my wife; my lifetime partner who will be at my side to share every moment with me. My love for you grows everyday and I want it to keep growing as we grow old together. Please allow me the opportunity.

Attached in this proposal letter is the ring which I have specially chosen for you, to reflect the beauty I see in you and our love. I pledge to you my never ending love and commitment as we share our lives together.

If it is a ‘Yes’, please meet me at our favorite park on Saturday at 5pm. I shall be waiting earnestly.

With all my love,

Teddy

Recommendation letter

A recommendation letter is written to lend support to another party for some benefit; for example, the sender of a recommendation letter may propose someone for a job in a company or for an individual to enter into a school or prestigious environment. The recommender should be a person of authority in order to influence the recipient on a favorable decision.

From:

Caryn Johnson

244 Lovely Street

San Diego, CA 9232

March 28, 2010

To:

Good Maids Agency

93 Lakeside Avenue

San Diego, CA 93811

Dear Sir / Madam

Re: Recommendation of Part-time Employment

I am writing to recommend Juanita Moreno for part-time employment as a housekeeper with your esteemed agency. I have known Juanita for 5 years as she served in her capacity as my housekeeper.

As she is seeking for some extra income and I do not need a full time housekeeper at the moment, I have allowed her to seek part-time employment and she has answered your advertisement for some part-time help at your agency.

Juanita is a hardworking and honest employee who is pleasant and picks up new skills quickly. You will be just as satisfied with her performance as I have been, if she were given the opportunity. Please feel free to contact me for further information on Juanita Moreno if necessary.

Thank you for your kind consideration.

Yours sincerely

Caryn Johnson

Reference Check Letter

A Reference check letter is usually written by the company that has received a reference from a potential job applicant. The letter is written to confirm the character of the job applicant to consider his suitability for the job applied. The letter seeks to establish the character of the job applicant by the recipient.

From:

Michael L. McCoy

Recruitment Manager

Top Manufacturing Industry

331 High Meadow Lane

Hanover Township, PA 18706

February 10, 2011

 

To:

Dr. Charles Kennedy

Senior Professor

Engineering Faculty

University of Texas

1219 Valley Lane

Austin, TX 78701

Dear Sir

RE: Reference for Kenny Fairchild

We have received your name as a reference for Mr. Kenny Fairchild in his application for the post of Hardware Engineer at Top Manufacturing Industry.

We would like to confirm your relationship with Mr. Kenny Fairchild as well as his ability to engage in precision tools and design engineering. We would appreciate your time to reply this request on the above mentioned issues.

We find Mr. Fairchild a likely candidate for the post applied and would like your esteemed opinion on his engineering skills before offering him the post. All information provided shall be treated in the strictest confidence between us.

Thank you for your kind cooperation.

Respectfully,

Michael L. McCoy

Recruitment Manager

Top Manufacturing Industr

Request letter

A Request letter can be in many forms: formal or informal. The formal Request letter is usually business related where the company or employee makes a formal request for some assistance or task. An informal request letter can be between family members or friends who make a more relational request for confidentiality or personal assistance in some way or other.

From:

Jenny Moore

263 Getty Street

Bethpage, NY 13754

 

May 11, 2010

 

To:

 

Anna Milford

4475 Mulberry Avenue

Little Rock, AR 72211

Dear Sister

RE: Request for House-sitting

I hope this letter finds you well. I am writing to request a big favor from you. I am scheduled to attend a week long conference in Australia from September 10-17, 2010. As I stay alone, the house would be left empty with Mimi and Fifi, my pet poodles, all alone. An empty house in my neighborhood is not favorable as the ailing economy today attracts a lot of neighborhood crimes. Hence, I would like to request your kind assistance to ‘house’-sit for me.

I understand that it will be a school term break. You can bring your family down for a holiday to New York. The refrigerator would be well stocked and you are free to use everything in my house.

I look forward to your positive reply soon so that I can confirm my travel plans.

Thank you in advance,

Love & Kisses,

Jenny

Termination Letter

A Termination letter can refer to a dismissal of a poor performance employee or a termination of contract in the business environment. The letter gives precise reason(s) for the action taken. If it is the former, then the business letter is courteous and apologetic unless the recipient has not een performing well.

From:

Samuel Johnson

 

Supplies Manager

Dave’s Deli Cafes

Detroit, MI 42466

October 23, 2010

To:

Seafood Delight Enterprise

4105 Marigold Lane

Miami, FL 33169

To Whom It May Concern

RE: Termination of Supplies

Thank You Letter

A Thank You letter is always welcomed by its recipient(s). It is a good way to express your appreciation to someone who has done a good deed to you or just to let the recipient know of your gratitude for the assistance rendered. It can enhance a relationship.

Elizabeth Pollack

137 Waldorf Riverside

ALTON DOWNS QLD 4702

November 11, 2010

Cindy O’Malley

150 Waldorf Riverside

ALTON DOWNS QLD 4702

Dear Cindy

Please allow me to thank you for your kind hospitality to me when I was taken ill last month. It was such a blessing to have you dropped by my home on that fateful evening when I was all alone and experienced dizzy spells. You came at the right time to take me to the hospital and stayed with me throughout my check up and admission.

The doctor diagnosed that I had a slightly low blood pressure. Thank you for being there to handle all the administrative procedures on my behalf. My family had gone away for the weekend. I rested well at the hospital while I was monitored in that a couple of days and you came often to look in on me.

 

Thank you for the lovely flowers and beautiful get well card. My family has come back and they would like to express their gratitude to you too.

We would like to invite you for dinner next Friday if you are available. I am grateful for such a dear and caring neighbour like you.

Thanking you sincerely,

Elizabeth Pollack

 

Warning Letter

A Warning letter can be written against an underperforming employee who has not changed his behaviour despite reminders, or it can be written by a company against another company which might have crossed the business ethics boundaries. If the latter, the company issuing the warning letter needs to remain professional in its approach in resolving the situation.

From:

Peter Jones

Boustead Traders

953 Bryan Park

Lexington, NC 27292

May 30, 2010

To:

Fuller Enterprise

1305 Roger Street

Duncan, BC V9L 1P1

To Whom It May Concern:

RE: Warning on Copyrighted Products

It has come to the Management of Boustead Traders’ attention that your products are very similar to its new line of FullCircle products. This letter is to inform you that samples of your products with brand ‘RoundCircle’ have been taken for an understudy to confirm if you have infringed the copyright of Boustead Traders’ FullCircle products.

Hence, Boustead Traders is allowing you to stop your production of RoundCircle immediately before legal action is considered against you, as there are already some clear evidences of infringement. Boustead Traders are very concern about the wrong image conveyed with a below standard product bearing similar trademarks and claims.

We trust that you will appreciate that Boustead Traders will not hesitate to take actions in safeguarding its brand and reputation.

Yours truly,

Peter Jones

Company Legal Attorney

 

Employee Welcome letter

An Employee welcome letter is given by the management to a new employee to welcome the employee to the company. It is a letter that helps the new employee to feel at ease and to settle down in his new work surroundings easily and quickly so that he can perform well in the company.

From:

Management

Flintstone Enterprise

99930 Spiral Street

San Diego, CA 3881

January 20, 2011

To:

Larry Joseph

Sector Head

I.T. Department

Flintstone Enterprise

Dear Mr. Joseph

RE: Welcome to Flintstone Enterprise

On behalf of Flintstone Enterprise, the management is delighted to welcome you into our organization as of today. We are pleased that you have chosen well to join our enterprising organization to move together to greater heights.

With your impressive track record of work performance and references, we are excited to discuss progression plans with you for our organization. Your staff has been briefed about you but they will be eager to hear from you themselves. We trust that you will settle down quickly to set into motion the company’s annual targets and KPIs.

There will be a new staff high tea at the pantry this Friday at 5pm to welcome all new staff to Flintstone; you are cordially invited.

Again, welcome to Flintstone Enterprise.

Management

Flintstone Enterprise

Retirement Letter

A Retirement letter can be written by an employee who is close to his retirement age in a company or it can be written by the company to inform the employee of his pending retirement from the company. The latter is usually in accordance to the rules and regulations of the company or labour law of the country.

From:

Caryn Porter

Personnel Manager

Pullman Motor Industry

March 14, 2010

To:

Wayne Montgomery

Senior Manager

 

Spare Parts Section

Dear Wayne

RE: Upcoming Retirement

From our company Human Resource records, it is found that you will be turning 60 this November. In accordance with the company and nation’s labour laws, I am writing to inform you that you are eligible for retirement on November 20, 2010.

The management wants to acknowledge your fine contribution to this company for 25 years. Your performance has been unblemished and you have been an exemplary employee. It will be hard to find your replacement.

Please feel free to come in to my office for a discussion of the dues that come with your retirement as the company does offer a retirement package for its well deserving employees. There are a couple of retirement options which may interest you.

Thank you.

Yours sincerely,

Caryn Porter

Persuasive letter

A Persuasive letter is meant to sway the reader of the letter to your favor. It can be written for any situation and the impact can be great if the right words are used. A good persuasive letter can be convincing and buys support to your stated cause. It can be formal or light but with conviction and passion on the subject for great impact.

From:

Harold Tomlin

Parent

1414 Timber Lane

Maybell, CO 81643

May 28, 2010

To:

r. John McDow

Principal

Maple High School

1414 Timber Lane

Maybell, CO 81643

Dear Principal McDo

RE: Urgent Need to Clean Up

I am writing to inform you of a very disturbing situation which I came across at your school premise recently. It was appalling to note the poor hygiene found at the school canteen when I was waiting at the pick up area last Friday. As the pick up area was located next to the canteen, I could see rubbish strewn everywhere. There was a stench too.

It was about 4pm; just an hour before the school bell rings. With the break time at 1pm, I believe there would have been sufficient time to clean up the place before the children come out of their classes. Perhaps the staff is overworked.

Hence, I would like to suggest a community service with parents involved in a clean up. I can volunteer my services for this community clean up and can head the committee in thissuggested task if you are agreeable to my suggestion.I believe it will benefit our children to have a clean and healthy environment that is conducive to their studies.

Thank you for your kind consideration.

Yours sincerely

arold Tomlin

Concerned parent

Permission Letter

Permission letters can be written for a simple event clearance such as students needing the use of school facilities or equipment or planning for excursions as a club or society or a relationship approval such as that of a boy asking parental permission for a girl’s hand in marriage. A permission letter is usually written by a lower rank individual to a higher rank individual or authority that is able to give clearance or approval on the request.

From:

Adrian Lange

Club President

Badminton Club

Willow Heights High School

March 4, 2010

To:

 

Mr. Jim Barriston

Principal

Willow Heights High School

Dear Sir

RE: Permission to use School Hall

On behalf of the school’s Badminton Club, I would like to request permission to use the school hall on November 12, 2010 from 9am to 3pm. The Badminton Club is planning an interschool tournament with six (6) schools confirmed for participation. As such, there is a need to use the school hall as the various schools take turns to hold one session of play.It is our honor to have been chosen to hold the finals at our school premise; hence, this letter to request your kind approval to use the school hall for that day. The Club Teacher Advisor, Mr. Ben Mason, is fully aware of the tournament and its preparations.

I look forward to a favorable response from you soon on this request.

Thank you.

Yours sincerely,

Adrian Lange

 

 

Order Letter

An Order letter can be given to a company from an individual or another company that wants to place an order of goods or services from the recipient of the letter. The letter should contain specific details of the order to ensure the right delivery. Terms and conditions can be listed or attached for further clarifications.

From:

Harry Benson

Steels and Metals Enterprise

4022 Wyecroft Road

Burlington, ON L7R 3X7

March 21, 2010

To:

Kevin H. Radley

Bulk Orders Enterprise

Stadtplatz 17

4794 RASDORF

Dear Mr. Radley

Re: Order Letter of Goods

Attached please find my order of goods required from your company.

Kindly note the different quantum of each product mentioned in the attached list and the different due dates for each product. It is crucial to note this information as there are certain on-going and upcoming projects that Steels and Metals Enterprise has committed to which require your prompt supply of products.

Please note that there will be a penalty charge on late deliveries as agreed in our contract of service, which is effective until 2012. If you have further queries on our order list, kindly contact us for further clarification; otherwise, I trust that everything is in good order.

Thank you.

Yours sincerely,

Harry Benson

Production Manager

Inquiry letter, Sample & Format

 

An inquiry letter is written when an individual would like to gain certain information about the company, product, character or some situation to have a better understanding. An inquiry letter should be courteous and clear as it is a request for assistance on a matter. A properly worded inquiry letter would prompt a faster response.

From:

Charles Harrison

111 Sharper Avenue

San Diego, CA 97732

June 18, 2010

To:

Customer Service

Drew Furniture and Fittings

19 South Street

San Diego, CA 93883

Dear Sir / Madam

Re: Inquiry on Product

I read with excitement on your advertised product of a sofa set, Flex-It, model FL0193 in yesterday’s Daily Bugle. The advertisement claims that this sofa set is able to ease the back pain of its users through regular usage. I have been experiencing some back pain problems as I work in front of the computers a lot.

My inquiry here is whether your company carries a similar product for an individual sitting than a full sofa set as advertised. I like the features presented in the advertisement on how the sofa set can recline at various degrees to ease the discomfort in the back for various users.

I would be happy if you can furnish me further details on my inquiry or recommend how I can use this advertised sofa set to my advantage.

I look forward to hearing from you soon.

Thank you.

Yours sincerely

Charles Harrison

Follow Up Letter, Sample & Format

A follow up letter is a letter written after a task or event has completed. It is written to check up on the subsequent tasks or to tie up any loose ends in a completed event. It is courteous and important to send a follow up letter after a job is completed to ensure all is well after that.

From:

Alfred Lang

Customer Service Manager

Boss Electrical Supplies

59 Walnut Circle

Pomona, CA 93766

January 25, 2010

To:

Johnnie Lake

4683 Stadium Drive

Boston, MA 02210

Dear Mr. Lake,

 

Ref: Follow up letter on Installation

Firstly, allow me to congratulate you on your fine choice of Boss Water Heater HN399 model. I am writing to follow up on the installation of the purchased unit that was successfully completed last week. I trust that you are currently enjoying the unit’s optimal potential.

Please be reminded to submit the warranty card in one month’s time to activate its validity for your heater unit. If you have any enquiries with the installed unit, please feel free to contact the support team who will be at your service 24/7 at our toll free support line. The number is found in your invoice.

Once again, thank you for choosing the trusted Boss brand of water heater to meet your hot water needs.

Yours Sincerely,

Alfred Lang

Condolence Letter

A condolence letter can be formal or informal depending on the setting. If it is a business condolence letter, it should be kept formal whereas a non-business related condolence letter can be informal to give good words of comfort to the grieving party more openly, such as with family and friends.

Dolly Simpson

 

50 Pinocchio Street

Norfolk, VA 23502

March 20, 2010

Martha Boyles

481 Davidson Street

Indianapolis, IN 46225

Dear Martha

Extending our Condolences

It is with deep sadness that I am writing this letter on hearing the passing away of your beloved husband, Fred. I was away on a company trip when I heard the news. Please accept my heartfelt condolences on behalf of my family and myself.

If it is convenient to you, I would like to drop in on you sometime this month. It has been a couple of years since we last met; I remembered how vibrant Fred was at our last luncheon. It is indeed such sad news to hear of his sudden demise.

If there is anything that I can do for you in this time of grief, please do not hesitate to call on me. We have been good buddies for 10 years and I am here for you.

My family and I wish you peace and hope in this time of loss and mourning. May God bless Fred’s soul.

Your good friend,

Dolly Simpsons

Follow Up Letter, Sample & Format

A follow up letter is a letter written after a task or event has completed. It is written to check up on the subsequent tasks or to tie up any loose ends in a completed event. It is courteous and important to send a follow up letter after a job is completed to ensure all is well after that.

From:

Alfred Lang

Customer Service Manager

Boss Electrical Supplies

59 Walnut Circle

Pomona, CA 93766

January 25, 2010

 

To:

Johnnie Lake

4683 Stadium Drive

Boston, MA 02210

Dear Mr. Lake,

Ref: Follow up letter on Installation

Firstly, allow me to congratulate you on your fine choice of Boss Water Heater HN399 model. I am writing to follow up on the installation of the purchased unit that was successfully completed last week. I trust that you are currently enjoying the unit’s optimal potential.

Please be reminded to submit the warranty card in one month’s time to activate its validity for your heater unit. If you have any enquiries with the installed unit, please feel free to contact the support team who will be at your service 24/7 at our toll free support line. The number is found in your invoice.

Once again, thank you for choosing the trusted Boss brand of water heater to meet your hot water needs.

Yours Sincerely,

Alfred Lang

 

 

Acknowledgment Letter

An acknowledgment letter is written to concede with the task performed or a donation given to some cause. The acknowledgment letter allows the sender an opportunity to thank the involved party on his effort put into the completed task or to thank the donor for his donation as a courtesy gesture.

From:

Angela Tyson

Little Angels Foundation

16 Aaron Smith Drive

Honolulu, HI 96813

May 28, 2010

To:

Samuel David

Managing Director

Golden Opportunity Industry

564 Princess St

Kingston, ON K7L 1C2

Dear Sir,

RE: Acknowledgment of Donation

Legal Engagement letter

A Legal Engagement letter is a formal letter that an attorney writes on behalf of his client in the task of engaging the services of a vendor or supplier for his client. The letter is formal and binding with the terms and conditions stated clearly; it serves like a contract between the two business parties.

From:

Marguerite T. Mallard

Attorney at Law

Higher Ground Legal Advisors

 

3870 Charles Lane

Dallas, TX 75240

February 8, 2011

To:

Baldwin Technological Services

2888 Crestview Manor

Indianapolis, IN 46220

Dear Sirs,

RE: Legal Engagement

This letter from my legal office serves as a legal notice to you to be engaged by my client, Universal Safe Industry for the period of March 1, 2011 to March 30, 2013.

During the specific engagement period, Baldwin Technological Services is obliged to service Universal Safe Industry on all their computer systems, which include repair works, updates and training of new staff.

The attached terms and conditions apply with this legal engagement of Baldwin Technological Services for Universal Safe Industry. If you are agreeable to the attached terms and conditions, kindly sign on the dotted lines to effect the engagement between Baldwin Technological Services and Universal Safe Industry. Please return the said documents by February 15, 2011.

Thank you.

Respectfully,

Marguerite T. Mallard

Attorney at Law

Higher Ground Legal Advisors

For, Universal Safe Industry

Birthday letter to a friend

A Birthday letter to a friend is specially written to convey birthday wishes for a friend whose birthday is here. The letter may be light hearted and expressive between two personal and close friends. It is written with sincerity and joy for the birthday friend. It takes a caring friend to write a birthday letter.

From:

Helen R. Pitts

3851 Briar hill Lane

Wooster, OH 44691

February 10, 2011

 

To:

Gloria M. Edgar

75 Meadow Lane

Oakland, CA 94612

Dear Gloria

Happy Birthday! It’s a beautiful day to celebrate your birthday day. Sorry that I am not around to celebrate this special day with you but I am sure you have plenty of people around you to celebrate together.

Allow me to wish you blue skies and everything nice on your special day. May you have all that your heart desires.  I wish you the best of health and wealth on this special day.

Here’s toasting to your happiness and finding true love.Do send me a photo of your blissful day so that I can envy you. I have enjoyed our friendship over these years and I look forward to catch up with you again; perhaps at summer camp, like the last one?

 

From your summer camp pal,

Helen

 

Acceptance Letter

This letter is written to inform a company that the successful candidate of a position in that company is willing to accept the offer. Appreciation of the offer to work in that company is noted with the time and date of reporting to work as well as an assurance of positive contribution to the company in the coming employment period.

Jason Love

4136 Joes Road

Averill Park, NY 12018

March 1, 2010

Mr. Sam Johnson

Hallmark Inc.

503 Hanley Street

Houston, TX 77002

Dear Mr. Johnson

RE: Acceptance of Offer

First of all, allow me to thank you for your letter of offer dated February 28th 2010. I am writing to inform you of my acceptance to your kind offer of Senior Manager at your esteemed organization, Hallmark Inc. I would be available to start work on the following Monday, 10th March 2010 at 9am as specified in your offer letter.

I would be most honored to be working in such a reputable organization. As Hallmark Inc. new Senior Manager, I shall endeavor to increase the sales and productivity level of the company to further heights so that the brand of Hallmark will be etched deeply on every consumer’s mind for gifts and toys.

I look forward to work with you and my future colleagues to uphold the good name of Hallmark Inc.

Yours Sincerely,

Jason Love

Agreement Letter

An Agreement letter can refer to many situations; it can be written between companies on their agreed business collaboration or between friends who make a pledge with one another. An agreement letter can also come in the form of informing a successful job applicant of a job offer or lovers who write this as a vow to one another in their anniversaries.

From:

Ben Stanford

Organic Life Products

12 Cherry Road

GU29 5SP

WEST LAVINGTON

March 11, 2010

To:

Mark Sawyer

Whole Sale Markets

Stadtplatz 17

4794 RASDORF

Dear Mr. Sawyer

Re: Agreement on Orders and Deliveries

It is my pleasure to inform you that Organic Life Products would be agreeable to your mentioned terms and conditions for any orders and deliveries between our two companies. We are indeed impressed with the product quality from Whole Sale Markets, and many of your products have been well received by our customers.

Attached is the signed agreement that Whole Sale Markets shall produce and deliver top quality products as per Organic Life orders at the best prices. Hence, I look forward to our successful business collaboration and your continued good service in days to come.

Please do not hesitate to contact us for any clarification.

Yours sincerely,

Ben Stanford

Marketing Manager

Organic Life Product

Announcement letter

An Announcement letter can be for a variety of purposes which call for either a formal or casual format. A business announcement letter would require a formal format where information is conveyed to the business environment, be it the whole office or industry whereas a personal announcement is usually written casually to familiar cliques for updated news or personal information.

From:

John Logan

Director

Portland Technology

Portland, OR 92245

June 27, 2010

To:

All Staff

Portland Technology

RE: Welcoming Mr. Henry Curtis to Portland Technology

It is my pleasure to announce the appointment of Mr. Henry Curtis, the new CEO of Portland Technology, USA as of July 1, 2010. Mr. Curtis comes with over 20 years of IT experience with a long list of credentials and industry achievements. He shall be stationed at the company headquarters in Portland on the 12th floor although he shall oversee the welfare of all Portland Technology branches.

Please join me in welcoming Mr. Henry Curtis to Portland Technology as he is ready to take Portland Technology to greater heights of success with his impressive marketingplans and strategies.

Kindly offer your full cooperation to Mr. Curtis when he comes on board. He shall be reporting to me directly.

Thank you.

Yours sincerely,

John Logan

Director

Portland Technology

 

Apology Letter

This apology letter is written by the sender to express his apologies for being unable to attend an invited function due to other commitments. It is a formal letter to decline an invitation courteously so that the business collaboration will not be negatively impacted. Alternative suggestions are made to ease the brunt of the apology.

 

William Holmes

Director

Major Productions

2029 Victoria Avenue

Oakland, ME 01263

June 14, 2010

Harry Dennison

Manager

Colossal Industry Enterprise

29 Florence Street

Nebraska City, IA 61210

Dear Mr. Dennison

Re: Apologies for Declining Invitation

Thank you so much for your kind invitation to your esteemed company’s 49th anniversary dinner and dance on August 20, 2010. Please accept my heartiest congratulations on your company’s upcoming celebration. However, allow me to decline this invitation for I have a prior board meeting schedule which requires my presence to present the company’s vision for the next financial year. Hence, it is an extremely crucial meeting that I cannot avoid.

Please accept my sincere apologies. If circumstances have been otherwise, it would be my honor to be present at your company’s prestigious event. I shall look forward to another occasion to foster a closer collaboration between our two companies personally.

Thank you for your kind understanding.

Respectfully yours,

William Holmes

 

 

Appeal Letter

An Appeal letter is usually written when an unfavorable decision or status has been imposed on a certain individual or party. The affected individual can write an appeal letter to state his dissatisfaction over the unfavorable decision and requests for a reconsideration to turn the unfavorable consequence. Justifiable reasons provided in an appeal letter lend weight to the reconsideration.

From:

Myra Reese

Store Supervisor

 

Mandy Flowers, Los Angeles

July 13, 2010

 

To:

Ben Hines

Managing Director

Mandy Flowers, New York

Dear Sir

RE: Appeal letter against transfer

I am writing this letter to appeal against the company’s decision to transfer me to its New York branch from the current location. I sincerely thank you for the trust and favor bestowed on me to select me as your preferred candidate for the transfer, but I will have to decline the opportunity at this moment.

The reason for my decline is that I have 3 schooling children who need my care and attention with 2 of them preparing for their major examinations in these 2 years. It would be unfair to relocate the whole family on my behalf.

I do hope that you will consider my appeal favorably and allow me to stay on at this branch until I am able to work out my family commitments to fit my work responsibilities.

 

Thank you.

Yours Truly,

Myra Reese

 

Application letter

An Application letter is written by a job seeker. It should be formal and interesting to attract the attention and interest of the recipient to warrant at least an interview. The application letter should contain relevant information about the applicant for the recipient to make a better consideration on his application.

From:

Arthur Keyes

363 Haley Road

Toronto, ON M3B 2W6

August 29, 2010

 

To:

 

Human Resource Director

Fairview Industry

Toronto, ON M4C 3Y2

Dear Sir / Madam,

I am writing in response to your advertised position of Management Trainee which was published in the Weekly Bugle last Friday.  It would be my pleasure to work with your esteemed organization as I am quite familiar with your industry.

I will be graduating this fall from Toronto Vocational School of Arts with a Diploma in Management. Attached is a copy of my previous semesters’ transcripts for your kind perusal. It has always been fascinating to me to indulge in the management aspects of an organization which accounts for my active involvement in various clubs and societies in the past, holding various posts to understand all aspects of an ‘organization’.

I look forward to an interview to discuss my possible contribution to your esteemed company. Thank you for your kind consideration on my application.

Yours truly,

Arthur Keyes

Appointment Letter

 

An appointment letter is written to inform someone that he has been chosen to a post or for a task. The letter should be formal if it is related to business where an employee may be appointed to a higher post after some unusual circumstance at the workplace. Details of the new appointment are noted in the appointment letter.

 

From:

Andrews Norton

Managing DirectorHighlands Company

 

To:

Joshua Black

Senior Officer

Highlands Company

23rd August 2010

 

Dear Mr. Black

SUBJECT:  APPOINTMENT TO SUPERVISOR POSITION

 

It is my pleasure to inform you that you have been appointed to the position of Supervisor at Highlands Company with effect from September 1, 2010. The board of management has reviewed your performance of the past 3 years and felt it timely to have you take over this position that is left vacant by Mr. Henry Billing, who retired last month.

We believe that you are the right candidate for this position as you have been working under Mr. Billing for 2 years; he highly recommended you to take over his position before he left.

We trust that you will take up this appointment with pride and honour as you continue to move your department forward in this new position.

You shall be reporting to Mr. Miles Jennings, the Department Head as of September 1, 2010. We trust that you will work well together and continue with your stellar performance at Highlands Company.

Congratulations!

Yours sincerely,

Andrews Norton